PROCUREMENT PLAN (Textual Part) Project information: Rwanda, Nile Cooperation for Climate Resilience P- 172848 Project Implementation agency: Nile Equatorial Strategic Action Plan (NELSAP) Date of the Procurement Plan: April 19, 2021 Period covered by this Procurement Plan: April 2021–April 2022 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Nile Basin Procurement and Disposal Manual (for NELSAP, NILE-SEC & ENTRO), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. When other own procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Not Applicable. Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] PROCUREMENT Eastern Africa : Nile Cooperation for Climate Resilience PLAN General Information Country: Eastern Africa Bank’s Approval Date of the Original Procurement Plan: 2021-05-05 2021-06-25 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P172848 GPN Date: 2021-05-19 Project Name: Nile Cooperation for Climate Resilience Loan / Credit No: TF / B4716 N Executing Agency(ies): ile Basin Initiative/Nile Equatorial Lakes Subsidiary Program - Coordination Unit WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-NELSAP-CU-229278-GO- Component 2: Improving Pending RFQ / Purchase of Matlab Request for Single Stage - One TF / B4716 Mechanisms for Cooperation Post Limited 37,500.00 0.00 Implementati 2021-08-31 2021-10-19 2021-12-18 software Licenses and ERDAS Quotations Envelope in the NEL Region on Image Licensing renewal RW-NELSAP-CU-229282-GO- RFB / Supply of Desktops, Laptops, including related software licenses, Data Backup storage, LAN/WAN Component 2: Improving Pending Single Stage - One Routers, Servers, Video TF / B4716 Mechanisms for Cooperation Post Request for Bids Open - National 141,550.00 0.00 Implementati 2021-09-14 2021-10-14 2021-10-28 2021-11-11 2021-12-09 2022-02-07 Envelope Conferencing facility and in the NEL Region on Touch Screens/Touch Tables/Decision Theatre, Scanners/Digitizer/Plotter, Multi-Functional Copiers etc. RW-NELSAP-CU-229288-GO- Component 2: Improving Pending Request for Single Stage - One RFQ / Power Backup TF / B4716 Mechanisms for Cooperation Post Limited 60,000.00 0.00 Implementati 2021-11-02 2021-12-07 2022-02-05 Quotations Envelope Uninterruptible Power Supply in the NEL Region on RW-NELSAP-CU-229290-GO- Component 2: Improving Pending RFQ / Software License Request for Single Stage - One TF / B4716 Mechanisms for Cooperation Post Limited 20,000.00 0.00 Implementati 2021-08-03 2021-09-21 2021-11-20 (Digital archiving & workflow Quotations Envelope in the NEL Region on management system) Component 2: Improving Pending RW-NELSAP-CU-229292-GO- Request for Single Stage - One TF / B4716 Mechanisms for Cooperation Post Limited 39,042.00 0.00 Implementati 2021-12-08 2022-01-26 2022-02-25 RFQ / Furniture/Partitions Quotations Envelope in the NEL Region on Component 2: Improving Pending RW-NELSAP-CU-229295-GO- Request for Single Stage - One TF / B4716 Mechanisms for Cooperation Post Limited 20,000.00 0.00 Implementati 2021-10-06 2021-11-17 2021-12-17 RFQ / IT/Office Consumables Quotations Envelope in the NEL Region on RW-NELSAP-CU-229297-GO- Component 2: Improving Pending Request for Single Stage - One RFQ / IT equipment TF / B4716 Mechanisms for Cooperation Post Limited 50,000.00 0.00 Implementati 2022-01-24 2022-03-14 2023-03-14 Quotations Envelope Maintenance in the NEL Region on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 2: Improving Pending RW-NELSAP-CU-229284-NC- Request for Single Stage - One TF / B4716 Mechanisms for Cooperation Post Limited 40,000.00 0.00 Implementati 2021-11-17 2021-12-25 2022-02-23 RFQ / Cloud Services Quotations Envelope in the NEL Region on RW-NELSAP-CU-229364-NC- Component 2: Improving Pending Request for Single Stage - One RFQ / Internet Upgrade at TF / B4716 Mechanisms for Cooperation Post Limited 36,000.00 0.00 Implementati 2021-10-12 2021-11-23 2021-12-23 Quotations Envelope NELSAP-CU offices in the NEL Region on RW-NELSAP-CU-229368-NC- RFQ / Production/printing/ publication of knowledge Component 2: Improving Pending Request for Single Stage - One products under all thematic TF / B4716 Mechanisms for Cooperation Post Limited 28,000.00 0.00 Implementati 2021-12-12 2022-01-16 2022-02-15 Quotations Envelope areas (flood & drought risk in the NEL Region on mitigation, dam safety & water quality) RW-NELSAP-CU-229370-NC- RFQ / Develop/brand corporate communication Component 2: Improving Pending products (Newsletters, Request for Single Stage - One TF / B4716 Mechanisms for Cooperation Post Limited 15,000.00 0.00 Implementati 2021-12-26 2022-02-13 2022-04-14 quarterly Project briefs, Quotations Envelope in the NEL Region on posters, fliers and banners) under Platform for Cooperation. RW-NELSAP-CU-229070-NC- Component 2: Improving Pending DIR / Installation of IFMIS, TF / B4716 Mechanisms for Cooperation Post Direct Selection Direct 44,000.00 0.00 Implementati 2021-07-21 2021-08-04 2021-09-04 2022-09-04 Data Migration and software in the NEL Region on licensing RW-NELSAP-CU-229072-NC- Component 2: Improving Pending DIR / Development of IPSAS - TF / B4716 Mechanisms for Cooperation Post Direct Selection Direct 20,000.00 0.00 Implementati 2021-07-14 2021-07-28 2021-09-01 2022-02-28 General Purpose Financial in the NEL Region on statements CONSULTING FIRMS Page 1 Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-NELSAP-CU-228689-CS- QCBS / Rapid mapping of frequent flash flood prone areas in the Nile Basin, Flash Component 2: Improving Flood Assessment & Quality And Cost- Under TF / B4716 Mechanisms for Cooperation Post Open - International 528,000.00 0.00 2021-04-30 2021-05-10 2021-05-21 2021-07-16 2021-07-30 2021-08-13 2021-09-06 2021-09-27 2024-03-25 development of the early Based Selection Implementation in the NEL Region warning system and integration of flash flood warning information into IKP (iv) Capacity Building. RW-NELSAP-CU-228692-CS- QCBS / Consultancy services for basin-wide survey of dams Component 2: Improving and preparation of a Nile Quality And Cost- Under TF / B4716 Mechanisms for Cooperation Post Open - International 506,000.00 0.00 2021-04-25 2021-05-10 2021-05-16 2021-07-11 2021-07-25 2021-08-08 2021-08-29 2021-09-12 2024-09-11 Basin dam database, Based Selection Implementation in the NEL Region Preliminary Classification for all Identified Dams and Data Analysis & synthesis. RW-NELSAP-CU-229056-CS- Component 2: Improving QCBS / Identification of Quality And Cost- Pending TF / B4716 Mechanisms for Cooperation Post Open - International 220,000.00 0.00 2023-09-12 2023-10-03 2023-11-28 2023-12-12 2023-12-26 2024-01-16 2024-02-06 2025-08-04 Investment Options for Based Selection Implementation in the NEL Region Improved F&D Management RW-NELSAP-CU-229077-CS- LCS / Consultancy services for Component 2: Improving Least Cost Pending external audit of IPSAS - TF / B4716 Mechanisms for Cooperation Post Open - National 30,000.00 0.00 2021-06-02 2021-06-23 2021-08-06 2021-08-13 2021-08-27 2021-09-17 2021-10-15 2021-12-14 Selection Implementation General Purpose Financial in the NEL Region Statements RW-NELSAP-CU-229078-CS- Component 2: Improving Least Cost Pending LCS / External Audit for the TF / B4716 Mechanisms for Cooperation Post Open - National 20,000.00 0.00 2021-08-11 2021-09-01 2021-09-29 2021-10-06 2021-10-13 2021-10-27 2021-11-15 2021-12-06 Selection Implementation NCCR Project in the NEL Region RW-NELSAP-CU-229075-CS- CQS / Consultancy services Component 2: Improving Consultant Pending for assets valuation of IPSAS TF / B4716 Mechanisms for Cooperation Post Qualification Limited 10,000.00 0.00 2021-07-14 2021-07-28 2021-08-27 2021-10-01 2022-03-30 Implementation - General Purpose Financial in the NEL Region Selection Statements INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-NELSAP-CU-228696-CS- INDV / Consultant 1 to undertake priority trainings based on the dam safety capacity gaps existing in the Component 2: Improving Individual Under region and development of a TF / B4716 Mechanisms for Cooperation Post Consultant Open 88,000.00 0.00 2021-04-27 2021-05-10 2021-06-06 2021-06-20 2021-07-18 2023-04-14 Implementation longer term dam safety in the NEL Region Selection training program for the NEL Region that will be informed by the training needs and capacity assessment RW-NELSAP-CU-228698-CS- INDV / Consultant 2 to undertake priority trainings based on the dam safety capacity gaps existing in the Component 2: Improving Individual Pending region and development of a TF / B4716 Mechanisms for Cooperation Post Consultant Open 88,000.00 0.00 2021-04-27 2021-06-06 2021-06-20 2021-07-18 2023-04-14 Implementation longer term dam safety in the NEL Region Selection training program for the NEL Region that will be informed by the training needs and capacity assessment RW-NELSAP-CU-228701-CS- INDV / Assessment of the state of dam safety oversight in the Seven (7) Nile Equatorial Component 2: Improving Individual Lakes countries and Under TF / B4716 Mechanisms for Cooperation Post Consultant Open 220,000.00 0.00 2021-05-03 2021-05-10 2021-06-12 2021-06-26 2021-07-24 2023-07-24 development of DSUs Implementation in the NEL Region Selection implementation guide, a mechanism for establishment of DSUs & a strategy on strengthening of the DSUs. RW-NELSAP-CU-229052-CS- INDV / Individual Consultant 2 Component 2: Improving Individual Under for carrying out practical TF / B4716 Mechanisms for Cooperation Post Consultant Open 66,000.00 0.00 2022-09-19 2021-05-10 2022-10-29 2022-11-12 2022-12-10 2024-09-05 Implementation training based on DSUs in the NEL Region Selection capacity building strategy. RW-NELSAP-CU-228705-CS- INDV / Individual Consultant 1 Component 2: Improving Individual Under for carrying out practical TF / B4716 Mechanisms for Cooperation Post Consultant Open 66,000.00 0.00 2022-09-12 2021-05-10 2022-10-15 2022-10-29 2022-11-26 2024-08-22 Implementation training based on DSUs in the NEL Region Selection capacity building strategy. RW-NELSAP-CU-229063-CS- INDV / TA/ Individual Component 2: Improving Individual Under Consultant - Water Quality TF / B4716 Mechanisms for Cooperation Post Consultant Open 211,000.00 0.00 2021-05-10 2021-05-21 2021-06-19 2021-07-03 2021-07-31 2024-07-30 Implementation Specialist for carrying out in the NEL Region Selection Multicriteria Analysis (MCA) RW-NELSAP-CU-229064-CS- INDV / TA/ Individual Component 2: Improving Individual Under Consultant – Modeller for TF / B4716 Mechanisms for Cooperation Post Consultant Open 105,600.00 0.00 2021-05-03 2021-05-21 2021-06-12 2021-06-26 2021-07-24 2024-07-23 Implementation carrying out Multicriteria in the NEL Region Selection Analysis (MCA) RW-NELSAP-CU-229066-CS- Component 2: Improving Individual Under INDV / Hire of the Regional TF / B4716 Mechanisms for Cooperation Post Consultant Open 300,000.00 0.00 2021-04-22 2021-05-10 2021-06-01 2021-06-15 2021-07-13 2026-07-12 Implementation Dam Safety Coordinator in the NEL Region Selection Page 2 RW-NELSAP-CU-229068-CS- Component 2: Improving Individual Under INDV / Hire of NELSAP Project TF / B4716 Mechanisms for Cooperation Post Consultant Open 97,272.00 0.00 2021-04-30 2021-05-11 2021-06-14 2021-06-21 2021-07-19 2024-07-18 Implementation Officer-Mara-RBM in the NEL Region Selection RW-NELSAP-CU-229069-CS- Component 2: Improving Individual Under INDV / Hire of NELSAP Project TF / B4716 Mechanisms for Cooperation Post Consultant Open 97,272.00 0.00 2021-04-30 2021-05-11 2021-06-14 2021-06-28 2021-07-19 2024-07-18 Implementation Officer-Kagera-RBM in the NEL Region Selection RW-NELSAP-CU-235715-CS- Component 2: Improving Individual Pending INDV / Hire of social TF / B4716 Mechanisms for Cooperation Post Consultant Direct 31,710.00 0.00 2021-06-25 2021-07-05 2021-07-26 2021-08-30 2022-08-30 Implementation safeguards specialist in the NEL Region Selection RW-NELSAP-CU-240737-CS- Component 2: Improving Pending CDS / Project Officer-SMM TF / B4716 Mechanisms for Cooperation Post Direct Selection Direct 97,272.00 0.00 2021-03-26 2021-04-05 2021-05-12 2024-05-11 Implementation RBM in the NEL Region RW-NELSAP-CU-240599-CS- Component 2: Improving Pending CDS / Communication Officer TF / B4716 Mechanisms for Cooperation Post Direct Selection Direct 109,044.00 0.00 2021-03-26 2021-04-05 2021-06-09 2021-12-06 Implementation for NELSAP-CU in the NEL Region RW-NELSAP-CU-240594-CS- CDS / Information, Component 2: Improving Pending Communication and TF / B4716 Mechanisms for Cooperation Post Direct Selection Direct 107,020.00 0.00 2021-03-26 2021-04-05 2021-06-09 2021-12-06 Implementation Technology Officer for NELSAP- in the NEL Region CU RW-NELSAP-CU-240734-CS- Component 2: Improving CDS / Program Officer-Water Pending TF / B4716 Mechanisms for Cooperation Post Direct Selection Direct 295,692.00 0.00 2021-03-26 2021-04-05 2021-06-09 2024-06-08 Resources Management & Implementation in the NEL Region Development for NELSAP-CU RW-NELSAP-CU-240602-CS- Component 2: Improving Pending CDS / Water Resources TF / B4716 Mechanisms for Cooperation Post Direct Selection Direct 328,090.00 0.00 2021-03-26 2021-04-05 2021-06-09 2026-06-08 Implementation Engineer for NELSAP-CU in the NEL Region RW-NELSAP-CU-240738-CS- Component 2: Improving Pending CDS / Water Resources Officer- TF / B4716 Mechanisms for Cooperation Post Direct Selection Direct 328,090.00 0.00 2021-03-26 2021-04-05 2021-05-12 2026-05-11 Implementation GIS/Modeller for NELSAP-CU in the NEL Region RW-NELSAP-CU-240607-CS- Component 2: Improving Pending CDS / Senior Economist/M&E TF / B4716 Mechanisms for Cooperation Post Direct Selection Direct 165,256.00 0.00 2021-03-26 2021-04-05 2021-06-09 2024-06-08 Implementation Specialist for NELSAP-CU in the NEL Region RW-NELSAP-CU-240736-CS- Component 2: Improving Pending CDS / Procurement Specialist TF / B4716 Mechanisms for Cooperation Post Direct Selection Direct 159,974.00 0.00 2021-03-26 2021-04-05 2021-06-09 2024-06-08 Implementation for NELSAP-CU in the NEL Region RW-NELSAP-CU-240744-CS- Component 2: Improving CDS / Finance and Pending TF / B4716 Mechanisms for Cooperation Post Direct Selection Direct 169,172.00 0.00 2021-03-26 2021-04-05 2021-05-31 2024-05-30 Administration Manager for Implementation in the NEL Region NELSAP-CU Page 3