PROCUREMENT PLAN (Textual Part) Project information: [country] [Project name] [P-number] Project Implementation agency: [insert legal name] Date of the Procurement Plan: [insert date] Period covered by this Procurement Plan: [insert from – to period] Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in [insert appropriate references to the national procurement legislation], such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. List only the applicable conditions required to ensure consistency with paragraph 5.4 of the Procurement Regulations. If no conditions apply, delete the phrase “and the following conditions”. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Otherwise state “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Otherwise state “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. [Include this sentence only if the Bank has formally agreed to provide the Borrower with HEIS. Otherwise delete] Other Relevant Procurement Information. Provide any other relevant procurement information such as procedures for CDD components, Procurement in Situations of Urgent Need of Assistance or Capacity Constraints etc. PROCUREMENT Sierra Leone : Public Financial Management Improvement and Consolidation Project PLAN General Information Country: Sierra Leone Banks Approval Date of the Original Procurement Plan: 2018-03-15 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-06-12 Project ID: P133424 GPN Date: Project Name: Public Financial Management Improvement and Consolidation Project Loan / Credit No: IDA / 53500 Executing Agency(ies): Ministry of Finance and Economic Development WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-62431-GO-RFB / Component 3: Supporting the Supply and Installation of ICT Strengthening of Revenue Request for Single Stage - One Under equipment to create an open IDA / 53500 Post Limited 64,000.00 0.00 2018-06-04 2018-06-04 2018-07-30 2019-01-26 Mobilization and Administration Quotations Envelope Implementation data portal and support of open Systems data regional resource centres Component 3: Supporting the SL-MOFED-62435-GO-RFQ / Strengthening of Revenue Request for Single Stage - One Under Supply of office furniture and IDA / 53500 Post Limited 43,100.00 0.00 2018-06-09 2018-08-04 2019-01-31 Mobilization and Administration Quotations Envelope Implementation equipment for IFMIS support staff Systems SL-MOFED-62939-GO-RFQ / Component 3: Supporting the Supply and Installation of laptop Strengthening of Revenue Request for Single Stage - One Under IDA / 53500 Post Limited 16,000.00 0.00 2018-05-27 2018-05-29 2018-07-22 2019-01-18 computers to facilitate training of Mobilization and Administration Quotations Envelope Implementation Internal Auditors on CAATs Systems NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-54489-NC-RFB / Component 2: Financial Control, Single Stage - One Under Procurement of customisation IDA / 53500 Prior Request for Bids Open - International 6,200,000.00 0.00 2018-03-19 2018-04-05 2018-03-24 2018-04-06 2018-05-05 2018-05-11 2018-06-04 2018-07-09 2019-01-05 Accountability, and Oversight Envelope Implementation and deployment of ITAS software SL-MOFED-42208-NC-RFB / Procurement, Installation & Component 1: Enhancing Technical Support of IWAN for Budget planning and credibility Single Stage - One Pending IDA / 53500 Post Request for Bids Open - National 531,960.00 0.00 2018-04-25 2018-04-30 2018-06-11 2018-07-11 2018-08-15 2019-02-11 Rolling out of IFMIS at twenty- Component 2: Financial Control, Envelope Implementation four (24) Ministries, Departments Accountability, and Oversight and Agencies. SL-MOFED-53316-NC-RFB / Supply and installation of Component 2: Financial Control, Single Stage - One Under software package for the revenue IDA / 53500 Post Request for Bids Open - National 350,000.00 0.00 2018-04-18 2018-05-13 2018-04-23 2018-06-04 2018-07-04 2018-08-08 2019-02-04 Accountability, and Oversight Envelope Implementation collection, reconciliation and accounting system SL-MOFED-53318-NC-RFB / Component 3: Supporting the Development of Audit Strengthening of Revenue Single Stage - One Under IDA / 53500 Post Request for Bids Open - National 400,600.00 0.00 2018-04-16 2018-05-08 2018-04-21 2018-06-01 2018-06-02 2018-07-02 2018-08-06 2019-02-02 Management Information Mobilization and Administration Envelope Implementation Systems (AMIS) Systems SL-MOFED-53245-NC-RFB / Procurement of the revenue Component 2: Financial Control, Single Stage - One Under systems infrastructure (Asycuda IDA / 53500 Post Request for Bids Open - National 888,710.00 1,360,400.00 2018-05-24 2018-05-22 2018-05-29 2018-07-10 2018-02-20 2018-08-09 2018-04-02 2018-09-13 2019-03-12 Accountability, and Oversight Envelope Implementation world, ITAS &Revenue Reconciliation) SL-MOFED-42203-NC-RFB / Supply, Delivery and Installation Component 1: Enhancing Single Stage - One Pending IDA / 53500 Prior Request for Bids Open - International 621,000.00 0.00 2018-05-11 2018-05-16 2018-06-27 2018-07-27 2018-08-31 2019-02-27 of Forty-four (44) Ups/Inverters Budget planning and credibility Envelope Implementation and Battery Banks SL-MOFED-42204-NC-RFQ / Post-implementation support for Component 1: Enhancing Request for Single Stage - One Pending IDA / 53500 Post Limited 20,000.00 0.00 2018-06-02 2018-07-28 2019-01-24 the UPS/Inverter battery backup Budget planning and credibility Quotations Envelope Implementation solution at the MDAs SL-MOFED-53172-NC-RFB / Supply,deliver,install,configure Component 3: Supporting the &test for KVM switch,LCB Strengthening of Revenue Single Stage - One Pending Monitor, USB Keyboard and IDA / 53500 Post Request for Bids Open - National 364,000.00 0.00 2018-06-05 2018-06-10 2018-07-22 2018-08-21 2018-09-25 2019-03-24 Mobilization and Administration Envelope Implementation accessories, licenses and e-GP Systems terabyte backup system storage and 42U Rack with accessories SL-MOFED-53195-NC-RFB / Supply,delivery & Installation of Component 2: Financial Control, Single Stage - One Pending computers and IDA / 53500 Post Request for Bids Open - National 222,300.00 0.00 2018-06-11 2018-06-16 2018-07-28 2018-08-27 2018-10-01 2019-03-30 Accountability, and Oversight Envelope Implementation accesories,UPS,printers and scanners, giant photocopiers SL-MOFED-53053-NC-RFQ / Component 2: Financial Control, Request for Single Stage - One Pending Printing of the cash basis IPSAS IDA / 53500 Post Limited 2,000.00 0.00 2018-06-23 2018-08-18 2019-02-14 Accountability, and Oversight Quotations Envelope Implementation report CONSULTING FIRMS Page 1 Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-53063-CS-CQS / Consultant Component 2: Financial Control, Pending Hire a firm for payroll audits and IDA / 53500 Post Qualification Open - National 75,000.00 0.00 2018-04-10 2018-05-01 2018-06-14 2018-07-14 2018-08-18 2019-02-14 Accountability, and Oversight Implementation compliance Selection SL-MOFED-53127-CS-CQS / TA to undertake inventory and Component 3: Supporting the Consultant valuation of government asset Strengthening of Revenue IDA / 53500 Post Qualification Open - National 121,100.00 0.00 Canceled 2018-04-10 2018-05-01 2018-06-14 2018-07-14 2018-08-18 2019-02-14 and inventories for inclusion in Mobilization and Administration Selection the accounts on adoption of Systems IPSAS accounts SL-MOFED-53313-CS-CQS / TA Consultant Component 2: Financial Control, Pending to build capacity for ITAS and IDA / 53500 Post Qualification Open - National 90,000.00 0.00 2018-06-18 2018-07-09 2018-08-22 2018-09-21 2018-10-26 2019-04-24 Accountability, and Oversight Implementation ASYCUDA world Selection SL-MOFED-62427-CS-CQS / TA Component 3: Supporting the to pilot a model records Consultant Strengthening of Revenue Under management repository in 5 IDA / 53500 Post Qualification Open - National 60,666.67 0.00 2018-05-22 2018-05-15 2018-06-12 2018-07-26 2018-08-25 2018-09-29 2019-03-28 Mobilization and Administration Implementation MDA's using the code of practice Selection Systems for records management SL-MOFED-62429-CS-CQS / Consultancy Service to carry out Component 3: Supporting the Consultant the scoping, designing and Strengthening of Revenue Pending IDA / 53500 Post Qualification Open - National 50,000.00 0.00 2018-06-06 2018-06-27 2018-08-10 2018-09-09 2018-10-14 2019-04-12 piloting of data dashboards for Mobilization and Administration Implementation Selection education and health sectors Systems using existing open source code SL-MOFED-62439-CS-CQS / Consultant Component 2: Financial Control, Pending Development and acquisition of a IDA / 53500 Post Qualification Open - National 95,000.00 0.00 2018-06-18 2018-07-09 2018-08-22 2018-09-21 2018-10-26 2019-04-24 Accountability, and Oversight Implementation web portal Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-42194-CS-INDV / Component 3: Supporting the Hire a Consultant: Traning of IAs Strengthening of Revenue Individual Consultant Under across MDA's on CAAT's IDA / 53500 Post Limited 5,140.00 0.00 2018-03-19 2018-03-16 2018-03-24 2018-03-20 2018-04-14 2018-04-26 2018-05-19 2018-11-15 Mobilization and Administration Selection Implementation (Computer Assisted Audit Systems Techniques) SL-MOFED-53055-CS-INDV / Component 2: Financial Control, Individual Consultant Pending Consultant to review budgeting IDA / 53500 Post Open 41,600.00 0.00 2018-04-10 2018-05-29 2018-06-19 2018-07-24 2019-01-20 Accountability, and Oversight Selection Implementation and accounting procedures SL-MOFED-53314-CS-INDV / TA for revenue collection Component 2: Financial Control, Individual Consultant Pending IDA / 53500 Post Open 50,000.00 0.00 2018-06-18 2018-08-06 2018-08-27 2018-10-01 2019-03-30 reconciliation and accounting Accountability, and Oversight Selection Implementation system Component 3: Supporting the SL-MOFED-53321-CS-INDV / Strengthening of Revenue Individual Consultant Under TA to develop the citizen's IDA / 53500 Post Open 9,000.00 0.00 2018-03-19 2018-03-19 2018-05-07 2018-05-28 2018-07-02 2018-12-29 Mobilization and Administration Selection Implementation budget Systems Component 3: Supporting the SL-MOFED-53323-CS-INDV / Strengthening of Revenue Individual Consultant Under TA to popularize the RAIC (Right IDA / 53500 Post Open 20,000.00 0.00 2018-04-02 2018-04-03 2018-05-21 2018-06-11 2018-07-16 2019-01-12 Mobilization and Administration Selection Implementation to Access to Information) Systems SL-MOFED-53254-CS-INDV / Component 2: Financial Control, Individual Consultant Under Recruitment of a Technical and IDA / 53500 Prior Open 200,000.00 0.00 2018-04-17 2018-06-05 2018-06-26 2018-07-31 2019-01-27 Accountability, and Oversight Selection Implementation Reforms Advisor SL-MOFED-41702-CS-INDV / Development of an integrated Component 2: Financial Control, Individual Consultant Under IDA / 53500 Post Limited 29,200.00 0.00 2018-04-16 2018-04-20 2018-04-21 2018-05-06 2018-05-12 2018-06-16 2018-12-13 national curriculum and capacity Accountability, and Oversight Selection Implementation building strategy on procurement SL-MOFED-53326-CS-CDS / TA Component 5: PFM Reform for petra licenses renewal IDA / 53500 Coordination and Project Post Direct Selection Direct 15,000.00 0.00 Under Review 2018-04-09 2018-04-10 2018-04-19 2018-06-23 2018-12-20 (Annual Maintenance fees and Management licences) for 19 Local Councils Component 3: Supporting the SL-MOFED-53074-CS-CQS / TA Strengthening of Revenue Individual Consultant to develop policies for fixed asset IDA / 53500 Post Open 61,200.00 0.00 Canceled 2018-05-14 2018-07-02 2018-07-23 2018-08-27 2019-02-23 Mobilization and Administration Selection and inventories Systems SL-MOFED-53049-CS-INDV / Consultancy Service for the Component 2: Financial Control, Individual Consultant training of the cash base IPSAS IDA / 53500 Post Open 21,400.00 0.00 Canceled 2018-04-23 2018-06-11 2018-07-02 2018-08-06 2019-02-02 Accountability, and Oversight Selection compliant financial reporting template SL-MOFED-53188-CS-INDV / TA to develop a structure and Component 2: Financial Control, Individual Consultant IDA / 53500 Post Open 17,400.00 0.00 Canceled 2018-04-18 2018-06-06 2018-06-27 2018-08-01 2019-01-28 manual of procedures for the Accountability, and Oversight Selection PPD SL-MOFED-42193-CS-INDV / Hire a Consultant for Capacity Component 2: Financial Control, Individual Consultant IDA / 53500 Post Open 61,800.00 0.00 Canceled 2018-04-02 2018-05-23 2018-06-13 2018-07-18 2019-01-14 Building for ITAS and ASYCUDA Accountability, and Oversight Selection World SL-MOFED-53121-CS-CQS / TA Component 3: Supporting the to develop manual of operation Strengthening of Revenue Individual Consultant IDA / 53500 Post Open 61,100.00 0.00 Canceled 2018-04-23 2018-06-11 2018-07-02 2018-08-06 2019-02-02 relating to the accounting and Mobilization and Administration Selection reporting on assets/inventories Systems Page 2 SL-MOFED-62428-CS-INDV / Component 3: Supporting the Consultancy Service for the Strengthening of Revenue Individual Consultant Pending IDA / 53500 Post Open 15,000.00 0.00 2018-06-04 2018-07-23 2018-08-13 2018-09-17 2019-03-16 supply and demand side data Mobilization and Administration Selection Implementation training Systems SL-MOFED-62432-CS-CDS / Component 2: Financial Control, Pending Support, maintain and train on IDA / 53500 Post Direct Selection Direct 58,000.00 0.00 2018-06-25 2018-07-05 2018-09-08 2019-03-07 Accountability, and Oversight Implementation the blade server infrastructure Component 3: Supporting the SL-MOFED-54625-CS-LCS / Strengthening of Revenue Under Auditing of 2016 financial IDA / 53500 Post Direct Selection Direct 9,000.00 0.00 2018-05-29 2018-05-29 2018-06-08 2018-08-12 2019-02-08 Mobilization and Administration Implementation statements (ASSL) Systems Component 3: Supporting the SL-MOFED-64112-CS-INDV / Strengthening of Revenue Individual Consultant Recruitment of a Performance IDA / 53500 Post Limited 169,666.00 0.00 Under Review 2018-06-04 2018-05-29 2018-06-09 2018-06-30 2018-08-04 2019-01-31 Mobilization and Administration Selection Audit Consultant Systems SL-MOFED-64113-CS-INDV / TA to train audit committee Component 3: Supporting the members on the audit committee Strengthening of Revenue Individual Consultant Under IDA / 53500 Post Limited 2,500.00 0.00 2018-06-04 2018-05-29 2018-06-09 2018-06-04 2018-06-30 2018-08-04 2019-01-31 handbook and other best Mobilization and Administration Selection Implementation practices in audit committee Systems operations SL-MOFED-64117-CS-INDV / TA to develop a training manual Component 3: Supporting the and train ATI officers on the Strengthening of Revenue Individual Consultant Under IDA / 53500 Post Limited 3,500.00 0.00 2018-05-31 2018-05-29 2018-06-05 2018-06-26 2018-07-31 2019-01-27 popularization of the right to Mobilization and Administration Selection Implementation access information law in Sierra Systems Leone SL-MOFED-65661-CS-INDV / Consultant to develop a structure Component 2: Financial Control, Individual Consultant Pending IDA / 53500 Post Open 17,400.00 0.00 2018-06-15 2018-08-03 2018-08-24 2018-09-28 2019-03-27 and manual of procedures for the Accountability, and Oversight Selection Implementation PPD Page 3