PROCUREMENT PLAN (Textual Part) Project information: Loa PDR National Road 13 Improvement & Maintenance Project - P163730 Project Implementation agency: Ministry of Public Work and Transport (MPWT) Date of the Procurement Plan: July 25, 2018 Period covered by this Procurement Plan: 18 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Procurement Decree No. 03, dated January 9, 2004, and Implementation Rule and Regulations (IRR) No. 0063 issued by the MOF on March 12, 2004, and No.0861/MOF, dated May 5, 2009 (amended version); Procurement Manual, dated May 2009 and harmonized bidding documents for national competitive bidding and request for quotations agreed between Government of Lao PDR, World Bank and Asia Development Bank, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; b. Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation; c. All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints, and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: not applicable for those contracts identified in the Procurement Plan tables; Works: not applicable for those contracts identified in the Procurement Plan tables. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. Not Applicable Other Relevant Procurement Information. 1. Works and Goods and Non-Consultant Services Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Procurement Method Prior Review Thresholds Thresholds Applicable Category Applicable thresholds Remarks thresholds Remarks (in US$ (in US$) equivalent) Works RFB through ≥ 2.0 million – Above US$ 10 - Open million International market approach RFB through ≥ 200,000 < – None - Open National 2.0 million market approach Request for < 200,000 – None – Quotation Direct None No threshold; Same as for This has not been Selection meet competitive foreseen at the requirements selection project preparation of regulations stage. 7.13-7.15 Goods and Non-Consulting Services RFB through ≥ 0.6 million – Above US$ 2 - Open million International market approach RFB through ≥ 100,000 < - None Risk-based Open National 0.6 million approach market approach Request for < 100,000 None Quotation Direct None No threshold; Same as for This has not been Selection meet competitive foreseen at the requirements selection project preparation of regulations stage. 7.13-7.15 Prequalification. None expected for the works/goods packages. 2. Selection of Consultants Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Annex II of the Procurement Regulations: Procurement Method Prior Review Thresholds Thresholds Applicable Applicable Category thresholds thresholds Remarks Remarks (in US$ (in US$, equivalent) millions) QCBS, QBS, ≥ 300,000 Shortlist of only ≥ 1.0 million Risk-based FBS, LCS National approach (Using the Consultants most (Firms) for appropriate contract agreed market in the PP approach) CQS (Open or < 300,000 QCBS, QBS, FBS, None limited LCS) can be competition applied for through contracts with national or value under international $300,000 market approach, specified in the PP and agreed with the Bank. Direct None No threshold; Same as for This has not Selection of meet competitive been foreseen at firms requirements of selection the project regulations 7.13- preparation 7.15 stage. Individual N/A Essential ≥ 300,000 Risk-based Consultants depending individual and for the approach on nature of assignments will positions as services be defined in the specified in Procurement Plan the PP agreed agreed with the with the Bank Bank and in line with regulations 7.34-7.39 using the most appropriate market approach Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 7.1, Section VII of the Procurement Regulations. PROCUREMENT Lao People's Democratic Republic : Lao National Road 13 Improvement and Maintenance PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2018-08-21 2021-09-21 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163730 GPN Date: 2018-07-18 Project Name: Lao National Road 13 Improvement and Maintenance Loan / Credit No: IDA / 62260 M Executing Agency(ies): inistry of Public Works and Transport WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned PACKAGE NO 1 - LOT 1 / Improvement and Road Improvement and Single Stage - Two 50,000,000.0 2029-04- Maintenance of NR13N for IDA / 62260 Prior Request for Bids Open - International 0.00 Canceled 2018-09-14 2018-09-19 2018-12-18 2019-03-02 2019-04-06 Maintenance Envelope 0 03 Section from Sikeut (km 12) to Songpeuay (Km 31) including bridges PACKAGE NO 1 - LOT 2 / Improvement and Maintenance of NR13N for Road Improvement and Single Stage - Two 50,000,000.0 2029-04- IDA / 62260 Prior Request for Bids Open - International 0.00 Canceled 2018-09-14 2018-09-19 2018-12-18 2019-03-02 2019-04-06 Section from Songpeuay (km Maintenance Envelope 0 03 31) to Phonghong (Km 70) including bridges PACKAGE NO 1 / Improvement and Road Improvement and Single Stage - Two 100,000,000. 68,577,776. 2029-05- Maintenance of NR13N for IDA / 62260 Prior Request for Bids Open - International Signed 2018-09-06 2018-09-25 2018-09-11 2018-09-27 2018-12-28 2019-01-08 2019-03-12 2019-08-21 2019-05-21 2019-10-10 Maintenance Envelope 00 00 31 Section from Sikeut (km 12) to Phonhong (Km 70) GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PACKAGE NO 5 / Road Safety Under Equipment (speed gun, Request for Single Stage - One IDA / 62260 Project Management Post Limited 40,000.00 40,000.00 Implementati 2019-05-08 2021-02-12 2019-07-03 2019-12-30 alcohol test, safety cones, Quotations Envelope on safety vest, and others) PACKAGE NO 4 / O & M Equipment (IRI measurement, Pending Single Stage - One profilometer, texture and IDA / 62260 Project Management Post Request for Bids Open - National 150,000.00 0.00 Implementati 2019-05-03 2019-05-08 2019-06-19 2019-07-19 2019-08-23 2020-02-19 Envelope deflection (Falling Weight on Deflectometer, and others) PACKAGE NO 2 / 3 Pick-Up Request for Single Stage - One IDA / 62260 Project Management Post Limited 96,000.00 96,000.00 Signed 2019-05-15 2019-07-09 2019-07-10 2019-08-26 2020-01-06 vehicles Quotations Envelope PACKAGE NO 3 / Office Equipment (notebooks, Request for Single Stage - One IDA / 62260 Project Management Post Limited 40,000.00 40,000.00 Signed 2019-05-15 2019-07-09 2019-07-10 2019-08-26 2020-01-06 photocopiers, printers, Quotations Envelope scanners, and others) Request for Single Stage - One PACKAGE NO 6 / Motorcycles IDA / 62260 Project Management Post Limited 6,000.00 6,000.00 Signed 2018-10-10 2020-06-29 2018-12-05 2020-07-16 2019-06-03 Quotations Envelope PACKAGE NO 13 / Video Request for Single Stage - One IDA / 62260 Project Management Post Open - National 35,000.00 35,000.00 Signed 2020-09-12 2020-11-07 2020-09-21 2021-05-06 Conference Equipment Quotations Envelope PACKAGE NO16 / 2 Pick-up Request for Single Stage - One IDA / 62260 Project Management Post Limited 40,000.00 40,000.00 Signed 2020-11-16 2020-12-30 2021-01-11 2021-02-25 2021-07-10 (Double Cab) Quotations Envelope Under PACKAGE NO17 / 2 Vehicle Single Stage - One IDA / 62260 Project Management Post Request for Bids Open - National 110,000.00 110,000.00 Implementati 2020-11-11 2020-12-29 2020-11-16 2020-12-28 2021-02-03 2021-01-27 2021-02-09 2021-03-03 2021-08-30 (SUV) Envelope on Pending PACKAGE 18 / Purchase of Request for Single Stage - One IDA / 62260 Project Management Post Open - National 50,000.00 0.00 Implementati 2021-09-08 2021-11-03 2022-05-02 printing materials Quotations Envelope on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Consultant PACKAGE 10 / Financial Audit IDA / 62260 Project Management Post Qualification Open - National 100,000.00 80,000.00 Signed 2019-05-10 2019-07-15 2019-05-31 2019-07-14 2019-10-25 2019-08-13 2020-01-17 2019-09-17 2020-05-25 2023-10-04 Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 Individual PACKAGE NO 8 / Project IDA / 62260 Project Management Post Consultant Open 200,000.00 118,470.00 Signed 2019-05-10 2020-06-16 2019-06-28 2020-09-10 2019-07-19 2020-09-16 2019-08-23 2020-09-21 2023-10-04 Management Consultant Selection Individual PACKAGE NO 9 / Road Safety Technical Assistance and IDA / 62260 Post Consultant Open 100,000.00 116,838.00 Signed 2019-06-03 2019-08-12 2019-07-22 2019-12-20 2019-08-12 2019-12-26 2019-09-16 2020-01-31 2023-10-28 Audit Consultant Supervision Selection Individual PACKAGE NO 12 / Senior Technical Assistance and IDA / 62260 Post Consultant Open 55,000.00 50,400.00 Signed 2019-05-03 2019-04-29 2019-06-21 2019-06-17 2019-07-12 2019-06-24 2019-08-16 2019-07-21 2021-12-31 Social Safeguard Consultant Supervision Selection PACKAGE NO 14 / Individual Communication Speciallist IDA / 62260 Project Management Post Consultant Open 60,000.00 60,000.00 Signed 2020-08-10 2020-09-30 2020-09-28 2021-01-19 2020-10-19 2020-12-10 2020-11-23 2021-02-04 2021-05-22 Consultant Selection PACKAGE NO 15 / Road Individual Safety Management IDA / 62260 Project Management Post Consultant Open 40,000.00 40,000.00 Signed 2020-08-10 2020-09-30 2020-09-28 2021-01-19 2020-10-19 2020-12-10 2020-11-23 2021-02-04 2021-05-22 Consultant Selection Page 2