Supplemental Letter STATE OF MEGHALAYA November 19, 2020 International Bank for Reconstruction and Development 1818 H Street, N.W. Washington, D.C. 20433 United States of America INDIA: Loan No. 9169-IN (Meghalaya Integrated Transport Project) Performance Monitoring Indicators Dear Sirs and Mesdames: We refer to Section II of Schedule 2 to the Loan Agreement of even date between India and the International Bank for Reconstruction and Development (Bank) and Section II of the Schedule to the Project Agreement. Unless otherwise agreed with the Bank, we shall monitor and evaluate implementation of the Project in accordance with the Performance Monitoring Indicators attached to this letter. Very truly yours, STATE OF MEGHALAYA By_______________________ Authorized Representative Attachment – Performance Monitoring Indicators Results Framework COUNTRY: India Meghalaya Integrated Transport Project Project Development Objective: The development objective is to improve transport connectivity and efficiency in project districts and to modernize transport sector management in Meghalaya. Indicator Name Definition/ PBC Baseline End Target Frequency Data Methodology Responsibility Description Source for Data for Data Collection Collection Project Development Objective Indicators Percentage of Defined as 0.00 20.00 End of the Project Secondary PWD/ MIDFC population percentage of project progress data benefited with population (of the reports improved total state) benefited transport (both directly and connectivity indirectly through (Number) feeder network) through improved connectivity and network efficiency provided under component 1. Efficiency in Number of kilometres 0.00 200.00 End of the Quarterly Secondary PWD Public of roads constructed project progress data expenditure: conforming to the reports length of roads cost-optimization and constructed climate-resilient confirming to cost- strategy adopted by optimization PWD supporting strategy innovative, resource- (Kilometers) efficient, safe, cost- effective, climate- informed and nature- based solutions Indicator Name Definition/ PBC Baseline End Target Frequency Data Methodology Responsibility Description Source for Data for Data Collection Collection emphasizing best use of existing infrastructure. Percentage of Percentage of the total 40.00 60.00 End of the Project Secondary PWD/ MIDFC road network in SH & MDR network in project progress data good and fair the state that is in reports condition as a good and fair condition share of total SH depending on the road and MDRs surface and the level of network roughness as per IRC (Percentage) standards. Reduced travel Decrease in travel 00.00 15 End of the Project Secondary PWD/ MIDFC time on project time (TT) on project project progress data corridors corridors based on reports (percentage) sample surveys undertaken at start and end of project. Enhanced policy The Transport Board is PBC No Yes End of the Project Secondary PWD/ MIDFC guidance and established and 6 project progress data oversight of functional to provide reports transport sector high level policy programs guidance, political (Yes/No) support, and oversight for effective implementation of various transport sector programs. Road network Kilometers of road PBC 0.00 1000.00 End of the Quarterly Secondary PWD under network under 3 project progress data maintenance maintenance reports contracts contracts using (Kilometers) performance based/ community -based maintenance contracts including those implemented Indicator Name Definition/ PBC Baseline End Target Frequency Data Methodology Responsibility Description Source for Data for Data Collection Collection by women based micro-enterprises to deliver routine and/or periodic maintenance of roads. Intermediate Results Indicators by Components Component 1: Effective delivery and maintenance of transport infrastructure Improved Last- Kilometres of local 0.00 200.00 End of the Project Secondary PWD/C&RD Mile Connectivity roads, paths, tracks project progress data and urban mobility constructed to reports (Kilometers) provide last mile connectivity to under- served population and to improve urban mobility. Innovative and Number of bridges 0.00 10.00 End of the Project Secondary PWD Climate-resilient constructed using project progress data bridges innovative and reports constructed climate resilient (Number) desgins. Improved 0.00 20.00 End of the Project Secondary PWD Participation of Number of contracts project progress data VECs in for road construction reports construction and maintenance and/or implemented by maintenance of local roads involving VECs (Number) Component 2: Asset Management, Institutional Effectiveness and Transport Services TSMP is adopted PBC No Yes Mid-term of Project Secondary PWD/ MIDFC Transport Sector and the decisions of 7 the project progress data Modernization the TSMP’s task- report Plan under force are under implementation implementation by (Yes/No) the concerned departments. Asset PWD prepare an No Yes End of Project Secondary PWD Indicator Name Definition/ PBC Baseline End Target Frequency Data Methodology Responsibility Description Source for Data for Data Collection Collection Management Plan asset management project progress data (Yes/No) plan to modernize its reports asset management practices using life- cycle cost-planning, long-term financing plan, and asset valuation and depreciation reports. GOM progressively PBC US$ 33 US$ 42 Yearly Quarterly Secondary PWD/MIDFC increases its annual 1,5 million million Progress data Improved funding for Reports Financing maintenance of roads Framework for and bridges under Road PWD at least by Maintenance INR600 million during (Amount USD) the project period PWD establishes a PBC No Asset End of the Project Secondary PWD simple asset 2 maintenance Information project Progress data management and plans are System is Reports information system to prepared established prepare district level for PWD Asset annual maintenance network. Management and plans using road District level Infromation inventory and annual System (Text) condition data for its maintenance road network. The plans are plans are to be prepared and publicly disclosed on disclosed. PWD website. Integrated ITNDP defines the PBC No network ITNDP is Mid-term or Project Secondary PWD/ MIDFC Transport Network 'strategic core 4 level plans available and end of the progress data Development Plan network' for SH and are available is in use project reports (ITNDP) adopted MDR to be and under developed for the Indicator Name Definition/ PBC Baseline End Target Frequency Data Methodology Responsibility Description Source for Data for Data Collection Collection implementation next 10 years, along (Yes/No) with associated finances, a prioritized plan based on a rationale criteria for investment decision. PWD to prepare and No Yes End of the Quarterly Secondary PWD adopt a climate- project progress data resilience and green reports growth strategy to Prepare Climate- integrate climate resilience and resilience in the road Green Growth sector of Meghalaya Strategy (Yes/No) including promoting the use of local materials and nature- based solutions PWD to prepare an No such Strategy is in End of Project Secondary PWD Advanced strategy is in place and the Project progress Data Investment Planning place Investment reports Strategy that Ready Bank emphasizes established Advanced establishing an Investment “investment ready” Planning Strategy bank of road and (Text) bridge projects. PWD establishes the Bank with 200 km of roads and 10 innovative bridge projects. PWD to undertake 0.00 500.00 End of the Quarterly Secondary PWD Undertaking network level project data data network level vulnerability vulnerability assessment covering assessment for at least 500 km of roads and bridges roads and bridges to (Kilometers) identify the critical Indicator Name Definition/ PBC Baseline End Target Frequency Data Methodology Responsibility Description Source for Data for Data Collection Collection road sections and bridges vulnerable to climate-induced events such as flash floods, heavy rainfall, water logging and landslides. Design guidelines for No Yes End of the Quarterly Secondary PWD innovative, climate project progress data informed, and nature- reports based solutions including use of Value Design Guidelines engineering for cost for innovative, optimization are climate-resilient prepared for roads and and nature based bridges. The guidelines solutions prepared and in use to include aesthetically (Yes/No) and tourist friendly design guides for local roads and bridges developed and used at least for 200 km roads and 10 bridges. A Centre of Excellence PBC No Yes Mid-term of Project Secondary MIDFC/ PWD is established and 8 the project progress data made functional by the reports Centre of state government for Excellence is promoting research established and development and (Yes/No) capacity building for the transport sector in the state. Building Capacity Staff weeks of 0.00 700.00 End of the Project Secondary MIDFC/ PWD and knolwdge training delivered as project progress data base of transport per the HR reports Indicator Name Definition/ PBC Baseline End Target Frequency Data Methodology Responsibility Description Source for Data for Data Collection Collection agencies using a professional Human development strategy Resources to build capacity and Professional knowledge base of Development transport agency Strategy (Number) staff and construction industry and to acquaint them with latest technologies and ways of doing business. Transport Sector No Transport Mid-term or Project Secondary PWD/ MIDFC Vision 2030 overarching Sector Vision end of the progress data highlighting the vision for the 2030 and project reports development strategy transport Financing and financing sector Plan are framework for the available Transport Sector transport sector for Vision 2030 & the next 10 years Financing Plan developed including (Text) mobilization of non- budgetary funds for maintenance and tapping of private sector and community support. State-wide urban No urban Statewide End of the Quarterly Secondary Urban mobility strategy mobility urban mobility project progress data Department developed including strategy is in study and report the urban mobility place urban mobility Developed Urban plan for the Tura plan for Tura Mobility Strategy Town and its are available. for the state (Text) recommendations are applied for the pilots under Component 1.2 (v). Strategy for Strategy for No strategy Strategy for End of the Quarterly Secondary Urban Indicator Name Definition/ PBC Baseline End Target Frequency Data Methodology Responsibility Description Source for Data for Data Collection Collection improving improving passenger in place for passenger project Progress data Transport passenger transport services passenger transport Reports Department & transport services developed along with transport services is in MTC (Text) an incentive scheme services. place for local youths to become transport operators and entrepreneurs to provide way-side facilities to road users Strategy to The Strategy aims to No Yes Mid-term or Project Secondary PWD/ MIDFC imporve logistics to improve logistics end of the progress data efficiency for efficiency and project reports strengthening strengthen agriculture supply agriculture supply chains (Yes/No) chain of key commodities through improved transport and allied services. Number of training 0.00 20.00 Mid-term Project Secondary MIDFC/ PWD workshops for youth and End of progress data Number of on laboratory and field the Project reports workshops investigations, organized for engineering designs, Gender based and other similar tasks, capacity enhancement and gender‐based skill (Number) enhancement for construction workers and small contractors. Road Safety Action No road Road Safety Mid-term or Project Secondary PWD/ MIDFC Plan for the road safety action Action Plan is end of progress data Meghalaya Road network based on the plan is available and project Safety Action Plan safe system available in use. Adopted (Text) approach as defined Detailed by the World Road designs of Indicator Name Definition/ PBC Baseline End Target Frequency Data Methodology Responsibility Description Source for Data for Data Collection Collection Congress is adopted 200 km of and in use to prepare roads to detailed designs for retrofit road retrofitting road safety are safety engineering available. measures for 200 km of roads. A field inspection 0.00 500.00 End of the Project Secondary PWD/ MIDFC guide for road safety project progress data inspection/ audit reports developed and used Road Safety to identify road safety Audit/inspections related deficiencies conducted (mostly in road (Kilometers) geometry and protection structures) for at least 500 km roads. Improved 0.00 20.00 perception of road 20% increase in road End of the Primary users on the user perception from Primary Survey PWD / MIDFC Project Survey quality of the road the baseline (to be network determined) (Percentage) The indicator 0.00 10.00 description can Percent specify that training Quarterly maintenance End of the will be provided to contracts awarded Progress Secondary Data PWD / MIDFC women-led groups Project to women-led Review on activities related groups to O&M and or (Percentage) contract management. Percent PWD’s The indicator 0.00 10.00 End of the Quarterly female staff description should progress Secondary Data PWD / MIDFC Project accredited in clarify that it report minimum of two measures women Indicator Name Definition/ PBC Baseline End Target Frequency Data Methodology Responsibility Description Source for Data for Data Collection Collection technical modules staff who benefited under the HR from training, Strategy knowledge and (Percentage) capacity building measures and were certified for technical job roles.