PROCUREMENT PLAN (Textual Part) Project Information: Philippines Conflict Monitoring and Participatory Processes for BARMM (P173706) Project Implementation Agency: International Alert Philippines (IAP) Date of the Procurement Plan: August 24, 2020 Period Covered by this Procurement Plan: First 18 months of project implementation Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: Shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. All contracts for goods, works and services to be procured under the project in line with the national market approach shall follow the Philippines’ national procurement procedures (NPP) set out in RA9184 (or the Philippines’ Government Procurement Reform Act (GPRA)), which were assessed and found to be broadly consistent with the requirement of the WB Procurement Regulations, Section V - Para 5.4, National Procurement Procedures subject to a few conditions specified in the PPSD and as listed herein. (a) eligibility screening shall not be applied, provided however that the bids that do not contain any of the following documents shall not pass the documentary compliance check: (i) evidence of the required financial, technical or production capability; (ii) audited financial statements; (iii) credit line or cash deposit certificate; (iv) bid security; and (v) authority of the bid signatory; (b) a ceiling may be applied to bid prices provided the following conditions are met: (i) bidding documents are obtainable free of charge on a freely accessible website; (ii) the agency has procedures in place to ensure that the Approved Budget for Contract (ABC) is based on Engineer’s Estimate; (iii) the agency has trained cost estimators on estimating prices and analyzing bid variance; (iv) the agency has established a system to monitor and report bid prices relative to ABC and Engineer’s Estimate; (c) domestic or regional preferences shall not be applied in the evaluation of bids, and other preference in effect in the Philippines shall not be used except with prior concurrence of the Bank; (d) foreign suppliers and contractors shall be allowed to participate, if interested, without first being required to associate with, or enter into joint venture, with local firms, and foreign bidders shall be allowed to bid, even without registration, licensing, and other government authorization, leaving these requirements for after award and before signing of contract; (e) alternative procurement methods defined in the implementing rules and regulations such as Limited Source Bidding, Direct Contracting and Shopping as acceptable, and the use of the other alternative methods shall require prior Bank concurrence; and (f) the e-bulletin board, e-catalogue of prices, subscriber’s registry and e- payments features of the Borrower’s government electronic procurement system (PhilGEPS) may be used with prior Bank concurrence as described in the PIP. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable. Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable; Works: is not applicable. PROCUREMENT Philippines : Conflict Monitoring and Participatory Processes for BARMM PLAN General Information Country: Philippines Bank’s Approval Date of the Original Procurement Plan: 2020-10-14 2021-03-26 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P173706 GPN Date: Project Name: Conflict Monitoring and Participatory Processes for BARMM Loan / Credit No: TF / B3738, / International Alert Philippines Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PH-IAP-198634-GO-RFQ / Purchase of laptop computer and hardware (printer, external devices) for GIS high Under Conflict Monitoring System – Request for Single Stage - One powered mapping, video TF / B3738 Post Limited 10,000.00 9,570.07 Implementati 2020-10-14 2020-10-14 2020-10-27 2020-12-26 Conflict Alert Quotations Envelope production, visualization, on layout & editing, module production, workshop materials as sidestep for Covid PH-IAP-198638-GO-DIR / Purchase and renewal of Strengthening Resource Use license softwares ARCGIS TF / B3738 Post Direct Selection Direct 4,000.00 1,372.10 Signed 2020-10-19 2020-10-19 2020-10-20 2020-10-20 2020-10-23 2020-12-18 2020-11-06 and Management Planning Desktop (3 units, online version) PH-IAP-198643-GO-DIR / Under Purchase of Windows Server Conflict Monitoring System – TF / B3738 Post Direct Selection Direct 1,300.00 1,003.53 Implementati 2020-11-09 2021-02-15 2020-11-10 2021-02-15 2020-11-17 2020-12-01 License for File Server and Conflict Alert on Active Directory PH-IAP-198664-GO-DIR / Conflict Monitoring System – TF / B3738 Post Direct Selection Direct 200.00 149.90 Signed 2020-10-19 2020-10-19 2020-10-20 2020-10-20 2020-10-22 2020-11-15 2021-03-31 Zoom premium account Conflict Alert PH-IAP-198669-GO-DIR / Strengthening Resource Use TF / B3738 Post Direct Selection Direct 600.00 622.16 Signed 2020-10-13 2020-10-13 2020-10-14 2020-10-20 2020-10-17 2020-10-27 2020-10-27 Adobe Creative Cloud and Management Planning PH-IAP-198672-GO-DIR / Cost of renewal of Plug-ins and annual subscription of Conflict Monitoring System – gateway anti-malware, TF / B3738 Post Direct Selection Direct 5,800.00 0.00 Canceled 2020-10-19 2020-10-21 2020-10-20 2020-10-21 2021-03-31 Conflict Alert intrusion prevention and application control and content filtering PH-IAP-198684-GO-RFQ / Purchase of audio and video Under equipment, tablet, recorder, Strengthening Resource Use Request for Single Stage - One TF / B3738 Post Limited 6,100.00 0.00 Implementati 2020-11-03 2020-11-04 2020-11-18 2020-12-02 projector and screens and and Management Planning Quotations Envelope on peripherals (SD cards, hard case, light set up) PH-IAP-198688-GO-RFQ / Strengthening Resource Use Request for Single Stage - One TF / B3738 Post Limited 400.00 416.27 Signed 2020-10-20 2020-10-19 2020-10-26 2020-11-04 2020-11-03 Portable Generator (1 unit) and Management Planning Quotations Envelope PH-IAP-198694-GO-RFQ / Strengthening Resource Use Request for Single Stage - One TF / B3738 Post Limited 6,000.00 3,492.85 Signed 2020-10-19 2020-10-20 2020-10-25 2020-10-26 2021-02-19 Printing of maps and Management Planning Quotations Envelope PH-IAP-198926-GO-RFQ / Conflict Monitoring System – Request for Single Stage - One Upgrade and maintenance of TF / B3738 Post Limited 8,627.00 6,882.87 Signed 2020-11-10 2020-11-04 2020-11-20 2021-01-28 2021-01-11 Conflict Alert Quotations Envelope hardware for Conflict Alert Under PH-IAP-198677-GO-DIR / Strengthening Resource Use TF / B3738 Post Direct Selection Direct 300.00 0.00 Implementati 2020-10-19 2021-02-22 2020-10-28 2021-02-22 2020-11-03 2021-11-03 Online storage (VPS) and Management Planning on PH-IAP-198721-GO-DIR / Dissemination for Increased Photos for Conflict Alert TF / B3738 Demand and Usage of Post Direct Selection Direct 2,000.00 0.00 Canceled 2020-10-20 2020-10-20 2020-11-03 2020-11-03 2020-11-25 2020-12-04 Report Available Data PH-IAP-198767-GO-RFQ / Dissemination for Increased Request for Single Stage - One Printing of Conflict Alert TF / B3738 Demand and Usage of Post Limited 5,000.00 5,219.28 Signed 2020-11-25 2021-01-10 2020-12-02 2021-01-20 2021-01-08 Quotations Envelope Publication Available Data PH-IAP-225980-GO-RFQ / Purchase of high powered laptop computer and hardware (large format printer and external devices) for GIS Pending Conflict Monitoring System – Request for Single Stage - One high powered mapping, video TF / B3738 Post Limited 7,000.00 0.00 Implementati 2021-03-24 2021-03-26 2021-03-31 Conflict Alert Quotations Envelope production, visualization, on layout & editing, module production, workshop materials as sidestep for Covid PH-IAP-226001-GO-RFQ / Purchase of laptops and printer for GIS high powered Pending mapping, video production, Conflict Monitoring System – Request for Single Stage - One TF / B3738 Post Limited 3,000.00 0.00 Implementati 2021-03-24 2021-03-26 2021-03-31 visualization, layout & editing, Conflict Alert Quotations Envelope on module production, workshop materials as sidestep for Covid Page 1 PH-IAP-226002-GO-DIR / Pending Conflict Monitoring System – Gandhi annual subscription TF / B3738 Post Direct Selection Direct 1,300.00 0.00 Implementati 2021-03-23 2021-03-24 2021-03-25 2021-03-31 Conflict Alert for hosting and domain name on PH-IAP-226027-GO-DIR / Pending Conflict Monitoring System – Google Workspace business TF / B3738 Post Direct Selection Direct 1,500.00 0.00 Implementati 2021-03-23 2021-03-24 2021-03-25 2021-03-31 Conflict Alert starter user licenses on PH-IAP-226031-GO-DIR / Pending Conflict Monitoring System – Annual subscription for Hotjar TF / B3738 Post Direct Selection Direct 1,300.00 0.00 Implementati 2021-03-23 2021-03-24 2021-03-25 2021-03-31 Conflict Alert (plug-in, web analytics) on PH-IAP-226033-GO-DIR / Gateway Anti-Malware, Intrusion Prevention & Pending Conflict Monitoring System – Application Control & TF / B3738 Post Direct Selection Direct 1,200.00 0.00 Implementati 2021-03-23 2021-03-24 2021-03-25 2021-03-31 Conflict Alert Content Filtering Service on Premium Business Edition (CFS) PH-IAP-226145-GO-DIR / Pending Conflict Monitoring System – Google Forms- Form TF / B3738 Post Direct Selection Direct 500.00 0.00 Implementati 2021-03-24 2021-03-25 2021-03-26 2021-03-31 Conflict Alert approvals plug-in on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Dissemination for Increased PH-IAP-198768-NC-DIR / TF / B3738 Demand and Usage of Post Direct Selection Direct 1,100.00 1,136.18 Signed 2020-10-13 2020-10-19 2020-10-14 2020-10-19 2020-10-18 2020-10-22 2020-11-10 Content and copy editor Available Data Dissemination for Increased PH-IAP-198718-NC-DIR / TF / B3738 Demand and Usage of Post Direct Selection Direct 1,700.00 1,768.44 Signed 2020-11-03 2020-11-03 2020-11-04 2020-11-04 2020-11-11 2020-11-11 2020-12-09 Layout artist Available Data Dissemination for Increased Under PH-IAP-198775-NC-DIR / TF / B3738 Demand and Usage of Post Direct Selection Direct 1,200.00 1,256.22 Implementati 2020-11-23 2021-01-30 2020-11-24 2021-01-30 2020-11-27 2021-01-23 Writer-analyst Available Data on Dissemination for Increased PH-IAP-198772-NC-DIR / TF / B3738 Demand and Usage of Post Direct Selection Direct 500.00 519.38 Signed 2020-11-03 2020-11-03 2020-11-04 2020-11-04 2020-11-11 2020-11-11 2020-12-09 Animator Available Data CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Consultant PH-IAP-198894-CS-CQS / Project Management and Under / Post Qualification Limited 3,000.00 0.00 2021-02-01 2021-02-22 2021-02-03 2021-02-22 2021-02-08 2021-02-10 2021-03-31 External auditor Reporting Implementation Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PH-IAP-198794-CS-CDS / Consultants for quality control Strengthening Resource Use TF / B3738 Post Direct Selection Direct 12,000.00 0.00 Canceled 2020-10-30 2020-12-01 2020-11-04 2020-11-06 2021-03-31 and RUMP integration into and Management Planning CLUP PH-IAP-198795-CS-CDS / Conflict Monitoring System – Under Consultant on monitoring / Post Direct Selection Direct 16,000.00 0.00 2020-10-13 2020-10-01 2020-10-14 2020-10-01 2020-10-17 2021-03-31 Conflict Alert Implementation tensions and violence PH-IAP-198890-CS-CDS / Strengthening Resource Use Consultant for Geomatics and TF / B3738 Post Direct Selection Direct 1,500.00 516.22 Signed 2020-10-30 2020-10-30 2020-11-05 2020-11-03 2020-11-09 2020-11-05 2021-03-31 and Management Planning Spatial Analysis PH-IAP-221122-CS-CDS / Strengthening Resource Use Consultant on CLUP TF / B3738 Post Direct Selection Direct 4,000.00 1,647.62 Signed 2021-02-23 2021-02-23 2021-02-23 2020-11-30 2021-02-25 2020-12-01 2021-06-25 and Management Planning integration PH-IAP-221123-CS-CDS / Strengthening Resource Use Consultant on mapping for TF / B3738 Post Direct Selection Direct 4,000.00 617.86 Signed 2021-02-23 2021-02-23 2021-02-24 2020-11-03 2021-02-25 2020-11-05 2021-03-31 and Management Planning land issues PH-IAP-198778-CS-CDS / Consultant for enhancement Dissemination for Increased of Conflict Alert website to TF / B3738 Demand and Usage of Post Direct Selection Direct 4,000.00 0.00 Canceled 2020-11-16 2020-11-17 2020-11-23 2021-03-31 include web-based resource Available Data platform PH-IAP-198880-CS-CDS / Consultants for RUMP website Strengthening Resource Use TF / B3738 Post Direct Selection Direct 12,000.00 0.00 Canceled 2020-11-16 2020-11-17 2020-11-23 2021-03-31 and database for easy access and Management Planning of LGUs PH-IAP-222493-CS-CDS / Consultant for enhancement Conflict Monitoring System – Under TF / B3738 Post Direct Selection Direct 16,000.00 0.00 2021-03-03 2021-03-03 2021-03-05 2021-02-28 2021-03-05 2021-03-31 of Conflict Alert website/ Conflict Alert Implementation Conflict Alert Resource Center PH-IAP-224561-CS-CDS / Consultant for quality control Strengthening Resource Use Under TF / B3738 Post Direct Selection Direct 4,000.00 0.00 2021-03-13 2020-10-26 2021-03-14 2021-03-14 2021-03-31 and RUMP integration into and Management Planning Implementation CLUP Page 2