PROCUREMENT PLAN (Textual Part) Project information: INDIA: Nagaland: Enhancing Classroom Teaching and Resources (NECTAR) Project Implementation agency: Department of School Education (DSE), Government of Nagaland Date of the Procurement Plan: 02 April 2020 Period covered by this Procurement Plan: April 2020 - until publication of next revision Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. Most of the procurements will follow NCB procedure using Bank’s National Procurement Document. National Procurement Arrangements: National competition for the procurement of goods, works and non-consulting services according to the established thresholds will be conducted in accordance with paragraphs 5.3 – 5.6 of Section V of the Regulations and the following provisions: a. Only the model bidding documents for National Competitive Procurement agreed with the GOI Task Force (and as amended for time to time), shall be used for bidding. b. Invitations to bid shall be advertised on a widely used website or electronic portal with free open access at least 30 days prior to the deadline for the submission of bids, unless otherwise agreed in the approved procurement plan. c. No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small- scale enterprises or enterprises from any given State. d. Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder. e. GeM set-up by Ministry of Commerce, Government of India will be acceptable for procurement under Request for Quotations1 method. f. At the Borrower’s request, the Bank may agree to the Borrower’s use, in whole or in part, of its electronic procurement system, provided that the Bank is satisfied with the adequacy of such system. g. Procurement will be open to eligible firms from any country. This eligibility shall be as defined under Section III of the Procurement Regulations. Accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations. h. The Request for Bids/Request for Proposals document shall require that Bidders/Proposers submitting Bids/Proposals include a signed acceptance in the bid, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. i. The Borrower shall use an effective complaints mechanism for handling procurement related complaints in a timely manner. j. Procurement Documents will include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety risks and impacts. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: will be applicable for those contracts identified in the Procurement Plan table; Works: Not applicable Other Relevant Procurement Information. Procurement Plan: The Implementing Agencies shall prepare a procurement plan and will submit to the Bank through STEP portal for all activities barring which special exemption given by the Bank for not using STEP. The approved procurement plan shall be automatically disclosed to the public through STEP portal. Project Procurement Strategy for Development (PPSD): PPSD is under preparation by the Borrower and outcome of PPSD will be updated in the revised procurement plan. 1 To the extent possible, competitive bidding/e-RA options will be used while using GeM Procurement Methods/Threshold Procurement Approaches and Thresholds (US$ equivalent) Methods Open international (Works) Any value Open national (Works) Up to 40 million Open international (goods, IT system, Any value and non-consulting services) Open national (goods, IT system, and Up to 10 million non-consulting services) National request for quotation (works, Up to 100,000 goods , IT & NCS) Direct selection No threshold; For goods/non-consulting services: According to paragraphs 6.8–6.10 of the Regulations; For consultants: According to paragraphs 7.13–7.15 of the Regulations Shortlist of national consultants Up to 800,000 Procurement prior-review thresholds. The World Bank will prior review the following contracts: (a) Works: All contracts more than US$10 million equivalent (b) Goods and IT system: All contracts more than US$2 million equivalent (c) Non-consulting services: All contracts more than US$2 million equivalent (d) Consultants (Firms): All contracts >US$1 million equivalent and (e) Consultants (Individual): All contracts >US$300,000 equivalent (f) Irrespective of the contract value, the following procurement activities are subject to the Bank’s procurement prior review: • procurement processes involving contract negotiations, as described in Section VI, paragraphs 6.34-36, of the Procurement Regulation for Borrowers • competitive dialogue; • sustainable procurement; • selection of probity assurance providers, as described in Section III, paragraph 3.3 of the Procurement Regulations for Borrowers; and • best and final offer. Post Review: All contracts not subject to prior review by the World Bank will be subject to post review during the project’s Implementation Support Missions (ISM) and/or special post review missions including missions by consultants hired by the Bank. The World Bank may conduct, at any time, independent procurement reviews of all the contracts financed under the loan. Also, if there are internal audits carried out for sample procurements, the Borrower may consult with the World Bank to include the Bank’s requirements under the TOR for such audits, in which case the Bank will only review the internal audit reports. Tentative Procurement plan (First 03 months) Expected Expected Duration of Bank date of date of Estimated Oversight Selection Market Description assignment publication signing Cost US$ Methods Approach in months of IFB/ of (Prior/Post) RFP contract SELECTION OF AN AGENCY FOR ESTABLISHING MANAGEMENT UNIT TO SUPPORT NAGALAND 31-May- 1 EDUCATION 1,000,000 5 years Prior QCBS ICB 1-Apr-20 20 PROJECT - THE LIGHTHOUSE {“NAGALAND: ENHANCING CLASSROOM TEACHING AND RESOURCES” (NECTAR)} Office area revamp including computer, 31-May- 2 100,000 2 months Post RFQ National 20-Apr-20 printer, internet 20 for establishing PMU PROCUREMENT India : Nagaland: Enhancing Classroom Teaching and Resources PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2020-04-02 2020-08-14 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P172213 GPN Date: Project Name: Nagaland: Enhancing Classroom Teaching and Resources Loan / Credit No: / Executing Agency(ies): Department of School Education (DSE) WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-DSE-166916-CS-QCBS / SELECTION OF AN AGENCY FOR ESTABLISHING MANAGEMENT UNIT TO SUPPORT NAGALAND Quality And Cost- / Prior Open - National 1,000,000.00 0.00 Canceled 2020-04-02 2020-04-07 2020-04-03 2020-04-12 2020-04-30 2020-04-16 2020-06-02 2020-04-16 2020-07-10 2020-04-24 2020-05-05 2026-04-30 EDUCATION PROJECT - Based Selection THE LIGHTHOUSE {“NAGALAND: ENHANCING CLASSROOM TEACHING AND RESOURCES” (NECTAR)} IN-DSE-188822-CS-QCBS / Selection of an agency for establishing management unit to support "Nagaland Quality And Cost- Open - Pending Education Project - The / Prior 2,000,000.00 0.00 2020-08-17 2020-08-17 2020-09-01 2020-09-16 2020-09-23 2020-10-07 2020-10-21 2024-10-20 Based Selection International Implementation Lighthouse" ["Nagaland: Enhancing Classroom Teaching and Resources (NECART)"] Page 1 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-DSE-183955-CS-CDS / Hiring consultant for Under developing an Environmental / Post Direct Selection Direct 39,893.00 0.00 2020-07-17 2020-07-31 2020-07-27 2020-08-05 2020-09-30 2021-03-29 Implementation and Social Management Framework Page 2