PROCUREMENT PLAN (Textual Part) Project information: Country: Ukraine Project name: JSDF: Community-based Social Service Delivery (CSSD) Project Project №: P165346 Project Implementation agency: Ukrainian Social Investment Fund (USIF) Date of the Procurement Plan: April, 2018 Period covered by this Procurement Plan: June 2018 - May 2022 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitutes the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in USIF Operational Manual, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. When national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: not applicable. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: not applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: not applicable; Works: not applicable. Other Relevant Procurement Information. None. PROCUREMENT Ukraine : JSDF: Community-based Social Service Delivery Project PLAN General Information Country: Ukraine Bank’s Approval Date of the Original Procurement Plan: 2019-02-04 2020-02-13 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P165346 GPN Date: 2018-11-13 Project Name: JSDF: Community-based Social Service Delivery Project Loan / Credit No: TF / A8367 Executing Agency(ies): Ukrainian Social Investment Fund WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UA-USIF-130173-GO-RFQ / Development of Social Request for Single Stage - One 1.4/1 - Оffice and computer TF / A8367 Protection Services Delivery Post Limited 100,000.00 111,452.00 Signed 2019-09-08 2019-11-03 2020-05-01 Quotations Envelope equipment Capacity NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UA-USIF-87362-NC-RFQ / Social Protection Services Request for Single Stage - One №2.1. Preparation of designs TF / A8367 Post Open - National 110,000.00 0.00 Canceled 2019-07-11 2019-09-19 2021-03-01 Micro-projects Quotations Envelope for minor civil works UA-USIF-87376-NC-DIR / Social Protection Services TF / A8367 Post Direct Selection Direct 62,000.00 0.00 Canceled 2018-11-16 2018-11-21 2018-12-26 2022-03-20 №2.14. Local operating costs Micro-projects Project Management and UA-USIF-87392-NC-DIR / Administration, Monitoring TF / A8367 Post Direct Selection Direct 28,000.00 0.00 Canceled 2018-11-16 2018-11-21 2018-12-26 2022-05-01 №3.8. Operating costs and Evaluation, and Knowledge Dissemination UA-USIF-139107-NC-APA / 1.3/2 - organizing and Development of Social providing support of Request for Single Stage - One TF / A8367 Protection Services Delivery Post Limited 40,000.00 0.00 Canceled 2019-10-22 2019-11-06 2019-12-23 trainings for amalgamated Quotations Envelope Capacity communities to prepare applications UA-USIF-145123-NC-RFQ / 1.3/3 «Organization and Development of Social Request for Single Stage - One provision of logistical support TF / A8367 Protection Services Delivery Post Limited 40,000.00 23,685.60 Signed 2019-11-13 2019-11-22 2020-02-01 Quotations Envelope for training applications for Capacity united communities» CONSULTING FIRMS Page 1 Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UA-USIF-87174-CS-CQS / Development of Social Consultant №1.1. Technical assistance to TF / A8367 Protection Services Delivery Post Qualification Open - National 100,000.00 0.00 Canceled 2018-11-14 2018-11-28 2018-12-19 2019-01-02 2019-02-06 2019-08-05 communities of Ternopil obla Capacity Selection st UA-USIF-87176-CS-CQS / Development of Social Consultant №1.2. Technical assistance to TF / A8367 Protection Services Delivery Post Qualification Open - National 80,000.00 0.00 Canceled 2018-11-14 2018-11-28 2018-12-19 2019-01-02 2019-02-06 2019-08-05 communities of Odesa oblast Capacity Selection UA-USIF-87388-CS-CQS / Project Management and №3.1. Baseline, midterm and Consultant Administration, Monitoring final evaluation surveys (loc TF / A8367 Post Qualification Open - National 50,000.00 0.00 Canceled 2018-11-16 2018-11-30 2018-12-28 2019-01-11 2019-02-01 2022-04-03 and Evaluation, and al consultant specialized in s Selection Knowledge Dissemination ocial research) UA-USIF-111904-CS-CQS / Development of Social Consultant №1.1. Technical assistnace to TF / A8367 Protection Services Delivery Post Qualification Open - National 100,000.00 99,170.00 Signed 2019-04-25 2019-05-01 2019-05-01 2019-05-19 2019-06-23 2019-12-20 communities of Ternopil obla Capacity Selection st UA-USIF-111907-CS-CQS / Development of Social Consultant №1.2. Technical assistnace to TF / A8367 Protection Services Delivery Post Qualification Open - National 80,000.00 23,995.50 Signed 2019-04-25 2019-05-01 2019-05-01 2019-05-19 2019-06-13 2019-12-10 communities of Odesa oblast Capacity Selection UA-USIF-123453-CS-CQS / Project Management and 3.1./1 Baseline evaluation Consultant Administration, Monitoring surveys (local consultant TF / A8367 Post Qualification Open - National 20,000.00 20,000.00 Signed 2019-07-18 2019-08-08 2019-09-11 2019-10-11 2019-11-15 2020-05-13 and Evaluation, and specialized in social Selection Knowledge Dissemination research) UA-USIF-154573-CS-LCS / Project Management and 3.7/1 Annual financial audits Administration, Monitoring Least Cost Under TF / A8367 Post Open - National 17,500.00 0.00 2020-01-23 2020-01-30 2020-01-31 2020-02-28 2020-03-13 2020-03-27 2020-04-14 2020-05-15 (including procurement and Evaluation, and Selection Implementation issues) for 2019 Knowledge Dissemination INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UA-USIF-87374-CS-INDV / Individual №2.12. Local Capacity Buildi Social Protection Services TF / A8367 Post Consultant Open 43,000.00 25,525.00 Completed 2018-11-16 2018-12-12 2018-12-26 2019-01-02 2022-03-20 ng Consultant (Ternopil obla Micro-projects Selection st) UA-USIF-87375-CS-INDV / Individual Social Protection Services №2.13. Local Capacity Buildi TF / A8367 Post Consultant Open 43,000.00 25,800.00 Signed 2018-11-16 2018-12-12 2018-12-26 2019-01-02 2022-03-20 Micro-projects ng Consultant (Odesa oblast) Selection Project Management and Individual UA-USIF-87381-CS-INDV / Administration, Monitoring TF / A8367 Post Consultant Open 86,000.00 88,000.00 Signed 2018-11-16 2018-12-19 2018-12-26 2018-12-26 2022-04-30 №3.3. Project Coordinator and Evaluation, and Selection Knowledge Dissemination Project Management and UA-USIF-87389-CS-INDV / Individual Administration, Monitoring №3.2. Implementation Compl TF / A8367 Post Consultant Open 2,000.00 0.00 Canceled 2022-03-01 2022-03-26 2022-04-05 2022-04-05 2022-05-05 and Evaluation, and etion Report, local consultant Selection Knowledge Dissemination Page 2 UA-USIF-87391-CS-CDS / №3.6. PIU staff* * PIU staff - 4 persons (2 c Project Management and ivil engineers, procurement s Administration, Monitoring TF / A8367 Post Direct Selection Direct 148,000.00 0.00 Canceled 2018-11-17 2018-11-27 2019-01-16 2022-01-02 pecialist and financial manag and Evaluation, and er). It is not a procurement Knowledge Dissemination category as per para 7.32 of the Procurement Regulations. Project Management and UA-USIF-0090004-CS-INDV Individual Administration, Monitoring / 3.5. Training, monitoring TF / A8367 Post Consultant Open 40,000.00 39,600.00 Signed 2019-02-13 2019-03-01 2019-03-01 2019-03-01 2022-04-30 and Evaluation, and and evaluation specialist Selection Knowledge Dissemination UA-USIF-134897-CS-INDV / Development of Social Individual 2.12/1 Community Capacity TF / A8367 Protection Services Delivery Post Consultant Open 36,300.00 18,000.00 Signed 2019-09-18 2019-10-14 2019-10-15 2019-11-05 2022-03-31 Building Consultant Capacity Selection (Ternopil oblast) UA-USIF-139098-CS-CAPA / Development of Social 1.3/1 Trainings for TF / A8367 Protection Services Delivery Post Direct Selection Direct 20,000.00 19,336.57 Signed 2019-10-21 2019-10-22 2019-11-06 2019-12-23 amalgamated communities to Capacity prepare applications UA-USIF-159174-CS-INDV / Development of Social Individual 2.13/1 Community Capacity Pending TF / A8367 Protection Services Delivery Post Consultant Open 26,200.00 0.00 2020-02-12 2020-03-10 2020-03-12 2020-03-17 2021-12-31 Building Consultant (Odesa Implementation Capacity Selection oblast) Page 3