LIBERIA SOCIAL SAFETY NETWORK PROJECT Abbreviated Procurement Plan Attachment I – Procurement Plan I. General 1. Project Information: Country: Liberia Project Name: Social Safety Network Project Project ID No.: P155293 Credit Number: IDA 57910 Executing Agencies: Ministry of Gender, Children and Social Protection 2. Bank’s approval Date of the procurement Plan: April 28, 2016 3. Date of General Procurement Notice: TBA 4. Period covered by this procurement plan: March 2016 to August 2017 II. Goods, Supply & Installation of Plant & Equipment, Works & non-Consulting Services. 5. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: World Bank’s Guidelines: Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants (January 2011 edition) and revised in July 2014, and is open to all eligible bidders as defined in the guidelines. Consulting services will be selected in accordance with the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers (January 2011 edition) and revised July, 2014 and Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by IBRD Loans and IDA Credits and Grants, dated October 15, 2006, and revised in January 2011. Table 1: Thresholds for Procurement Methods and Prior Review – Goods and Works and Non Consultant Services Expenditure Contract Value Threshold For use Contracts Subject to Prior Procurement Method Category of Method (US$) Review (US$) 1. Works ICB(Works/Supply & >=5,000,000 All contracts Installation) NCB >=200,000 - <5,000,000 As in procurement plan Shopping <200,000 None Direct Contracting All values All contracts 2. Goods and ICB >=500,000 All contracts Non NCB >=100,000 <500,000 As in procurement plan Consultant Shopping <500,000 (motor vehicles only) None Services Shopping <100,000 000 (rest not motor None vehicles) Direct Contracting All values All contracts Procurement from All values None UNOPS Agency 6. Prequalification. Not expected for the works/goods packages. 7. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: N/A 8. Reference to (if any) Project Operational/Procurement Manual: Yes 9. Any Other Special Procurement Arrangements: None 10. Procurement Packages with Methods and Time Schedule a) Works There will be no procurement of works under this project. b) Procurement of Goods and Non Consulting Services 1 2 3 4 5 6 7 8 9 Ref. Contract Estimated Procureme Prequalifi National Review Expected Expected Comments No. (Description) Cost nt Method cation Preferen by bid Contract US$ (yes/no) ce Bank opening Signature million (yes/no) (Prior / date Date Post) Goods 1. Tender for Supply & 140,000.00 NCB No No Prior 04/04/16 05/23/16 delivery of ICT equipment 2. Supply & Delivery of 50,000.00 Shopping No No Post 03/21/16 04/11/16 Office Furniture 3. Purchase of Smart 45,000.00 Shopping No No Post 03/21/16 04/11/16 phones (75) 4. Purchase of Stationery 50,000.00 Shopping No No Post 03/21/16 04/11/16 (2016) 5. Supply & Delivery of 100,000.00 Shopping No No Post 03/21/16 04/11/16 Office Vehicle (2) 6. Purchase of Stationery 50,000.00 Shopping No No Post 03/22/17 04/12/17 (2017) 7. Purchase of Internet 2,000.00 Shopping No No Post 03/21/16 04/11/16 modems 8. Supply, delivery and 50,000.00 Shopping installation of servers and routers Non Consulting Services 9. Provision of Internet 75,000.00 Shopping No No Post 03/21/16 04/11/16 Services 10. Total 562,000.00 III. Selection of Consultants 11. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Table 2: Thresholds for Consultants Selection Methods and Prior Review Expenditure Contract Value Threshold For use Contracts Subject to Prior Selection Method Category of Selection Method (US$) Review (US$) Firms QCBS,QBS >=200,000 All contracts CQS,LCS,QBS,FBS <200,000 As in procurement plan SSS All values All Contracts Individual Competitive Selection >=100,000 All Contracts Consultants IC Single Source All Contracts All Values (IC) Selection 12. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 13. Consultancy services estimated to cost above US$200,000 equivalent per contract and individual consultants assignments estimated to cost US$100,000 and above and all individual consultants hired on single source basis will be subject to prior review by the Bank. 14. The threshold for the use of Selection of Consultant firms based on Consultants’ Qualifications (CQS) is determined on a case by case basis taking into account the nature and complexity of the assignment but shall not exceed US$300,000 other than in exceptional situations and in accordance with paragraph 3.7 the Guidelines: Selection and Employment of Consultants. 15. Irrespective of the thresholds and category of risk, the Terms of Reference (TOR) for selection of consultants (firms of individuals), whether prior or post review shall be cleared by the Bank. c) Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 7 Ref. Description of Assignment Estimated Method of Review Expected Expected No. Cost Selection by Bank date of Contract Comments (Prior / proposal Signature US$ submission Date Post) 1. Consultancy to develop 1,750,000.00 QCBS Prior 05/30/16 07/04/16 Social Registry 2. Program Manager for 84,000.00 IC Post 04/04/16 05/30/16 Social Registry 3. MIS Officer (2 Persons) 72,000.00 IC Post 04/04/16 05/30/16 4. Procurement Specialist 336,000.00 IC Prior 04/04/16 05/30/16 (International) 5. Operation Officer 336,000.00 IC Prior 04/04/16 05/30/16 (International) Total 2,003,000.00 d) Training and Workshop Ref. Estimated Estimated Expected Training/workshop Training, workshop and study tours No. Cost (US$) Duration (Days) Date 1 Procurement Management in consultancy 30,000.00 TBA TBA (2 Persons) GENERAL NOTES 1. Training and capacity building: Training workshops (including training material and support), conference attendance and study tours, will be carried out based on approved annual training and allied activities plan. A detailed training and workshops’ plan giving nature of training/workshop, number of trainees/participants, duration, staff months, timing and estimated cost will be submitted to the Bank for review and approval prior to initiating the process. The selection methods will derive from the activity requirement, schedule and circumstance. After the training, the beneficiaries will be requested to submit a brief report indicating what skill have been acquired and how these skills will contribute to enhance their performance and contribute to the attainment of the Project’s development objective. 2. Operating costs: Incremental recurrent expenditures during project implementation, including maintenance of vehicles, fuel, equipment, office supplies, utilities, consumables, banking charges, advertising expenses, internet service, car insurance, travel, per diems, and accommodations, but excluding salaries of civil and public servants, will be procured using the implementing agency's administrative procedures reviewed and found acceptable by the Bank. PROCUREMENT Liberia : Liberia Social Safety Nets Project PLAN General Information Country: Liberia Banks Approval Date of the Original Procurement Plan: 2017-12-07 Revised Plan Date(s): (comma delineated, leave blank if none) 2017-12-07 Project ID: P155293 GPN Date: Project Name: Liberia Social Safety Nets Project Loan / Credit No: IDA / 57910 Executing Agency(ies): Ministry of Gender, Children & Social Protection WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LR-MOGCSP-39421-GO-RFQ / Strengthening of the National Request for Single Stage - One Pending IDA / 57910 Post Open - National 75,000.00 0.00 2018-03-19 2018-05-14 2018-06-29 2x 30 KVA Generators Social Safety Net System Quotations Envelope Implementation LR-MOGCSP-39422-GO-RFQ / Strengthening of the National Request for Single Stage - One Pending IDA / 57910 Post Open - National 90,000.00 0.00 2018-03-19 2018-05-14 2018-07-18 2 x Utility Vehicles off Road Social Safety Net System Quotations Envelope Implementation LR-MOGCSP-39425-GO-RFQ / ICT Colocation Services, Internet Strengthening of the National Request for Single Stage - One Pending IDA / 57910 Post Open - National 90,000.00 0.00 2018-03-14 2018-05-21 2018-07-31 Connectivity, And Installation of Social Safety Net System Quotations Envelope Implementation A Secure Private Leased Line NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LR-MOGCSP-39451-CS-QCBS / Data Collection Firm for the Strengthening of the National Quality And Cost- Pending IDA / 57910 Prior Open - International 950,000.00 0.00 2018-02-28 2018-03-21 2018-05-09 2018-06-06 2018-07-06 2018-08-10 2018-09-14 2019-09-14 development of software and data Social Safety Net System Based Selection Implementation collection LR-MOGCSP-39454-CS-QCBS / Design, Develop and Implement Strengthening of the National Quality And Cost- Pending IDA / 57910 Prior Open - International 575,000.00 0.00 2018-02-28 2018-03-21 2018-05-31 2018-06-28 2018-07-28 2018-09-01 2018-10-06 2019-10-06 an Integrated Information System Social Safety Net System Based Selection Implementation For the MGCSP INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LR-MOGCSP-39455-CS-CDS / Cash Transfers to Extremely Pending National Social Protection IDA / 57910 Poor and Food Insecure Post Direct Selection Direct 60,000.00 0.00 2018-01-31 2018-02-17 2018-04-23 2019-04-23 Implementation Coordinator Households Cash Transfers to Extremely LR-MOGCSP-39458-CS-CDS / Pending IDA / 57910 Poor and Food Insecure Post Direct Selection Direct 42,000.00 0.00 2018-01-31 2018-02-17 2018-04-23 2019-04-23 Program Manager Implementation Households Page 1