Procurement Plan (For Contracts not yet initiated – to be entered in STEP) I. General 1. Project Information Country: Malawi Project Name: Lower Shire Valley Landscape Project Project ID: P163582 2. Project Implementation Agency: Ministry of Agriculture, Irrigation and Water Development 3. Date of the Procurement Plan: 1st July, 2018 4. Period Covered by this procurement plan: 1st June 2018 to 30th November 2019 II. Thresholds for Prior Review, Procurement Approaches and Methods A. Goods, Works and Non-Consulting Services Procurement Approaches and Methods (US$ millions) Prior Review Category (US$ millions) Open Open Request for International National Quotation (RfQ) Works ≥7 ≥ 7.0 <7 ≤ 0.2 Goods, IT, and non- ≥1 ≥1 <1 ≤ 0.2 consulting services B. Consulting Services Category Prior Review Short List of National Consultants (US$ million) (US$ millions) Consulting Services Engineering and Construction Supervision Consultants (Firms) ≥2 ≤ 0.2 ≤ 0.3 Individual Consultants ≥ 0.1 NA. NA. [Overall Project Procurement Risk is SUBSTANTIAL] Notes: Terms of Reference: Terms of Reference for all contracts shall be cleared by the Bank, regardless of whether the assignment is for prior or post review. 1 Advertisement: Consultancy Service for Contracts estimated to cost US$ 300,000 equivalent and above per contract shall be advertised in UNDB online in addition to advertising in National News Paper(s) of wide circulation and/or Regional News Paper(s). 2 III. Packages for Goods, Works and Non-Consulting Services Sr./ No Contract Description Estimated Cost Review by Market Approach Selection Evaluation Procurement Prequalif Domestic Expected Expected date of (US$) Bank (Open-National/ Method (RFP, Options Process: ication Preference date of bid/ Contract (Prior/Post) International RFB, RFQ, DS (BAFO, Rated (Single/Multiple (Yes/ No) (Yes/No) proposal Signature Limited etc.) etc.) Criteria etc.) Stages; One/Two opening Envelopes etc) Goods 1 Vehicles 4No. SUVs 300,000.00 Post Open-National RFB One Envelope No No 11 08 2018 18 Sept 2018 2 Off Road Motor Bikes 15No. 75,000.00 Post Open – National RFB One Envelope No No 10 08 2018 28 Sept 2018 3 Boat and OutBoard 30,000.00 Post Open-National RFB One Envelope No No 24 08 2018 28 Sept 2018 4 Road Grader 200,000.00 Post Open -National RFB One Envelope No No 03 10 2018 6 Nov 2018 5 NRM Equipment for Wildlife 70,000.00 Post Limited RFQ One Envelope No No 26 09 2018 31 Oct 2018 6 Communication Equipment ( Hand 50,000.00 Post Limited RFQ One Envelope No No 05 09 2018 10 Oct 2018 Held Radio and Base Stations)for Lengwe and Mwabvi 7 Office Equipment 95,000.00 Post Limited RFQ One Envelope No No 08 09 2018 13 Oct 2018 8 Community Livelihood investments in 690,000.00 Post Open -National CDD One Envelope No No 24 12 2018 28 Jan 2019 the buffer Zone of New Lengwe, Matandwe and Elephant Marshes Works 1 Constriction of Two ranger Camps in Post Open- National RFB One Envelope No No 3 Sept 2018 15 Oct -2018 New Lengwe 2 Construction of Fence in New Post Open- National RFB One Envelope No No 18 09 2018 30 Oct 2018 Lengwe 3 Fence Maintenance Prior Limited FCA One Envelope No No NA 22 Sept 2018 4 Borehole Drilling and Installation of Prior Limited FCA One Envelope No No NA 20 Sept 2018 Solar powered water pumps for domestic and wildlife in New Lengwe and Mwabvi 5 Improvement of Rpoad Networks and Prior Limited FCA One Envelope No No NA 08 Sept 2018 Trails in Mwabvi 6 Rehabilitation of Tourist campsite and Prior Limited FCA One Envelope No No NA 22 Sept 2018 Office Building 7 Construction of Boat hoiuse and Prior Limited FCA One Envelope No No NA 26 Sept 2018 floating Jetty 3 8 Construction of Park Tourism Prior Limited FCA One Envelope No No NA 2 Sept 2018 Manager and Rangers Houses(3No) 9 Prior Limited FCA One Envelope No No NA 2 Sept 2018 Steel Fencing Replacement 10 Construction of Water purification Prior Limited FCA One Envelope No No NA 22 Aug 2018 plant Non-Consulting Services 1 Vehicle maintenance 350,000.00 Post Limited RFQ One Envelope No No NA. NA. 4 IV. Packages for Consulting Services Sr. No Contract Description Estimated Review by Market Approach Selection Method Shortlisting Expected date of bid/ Expected date of Cost (US$) Bank (Open-National/ (QCBS, FBBS, (Yes/ No) proposal opening Contract Signature (Prior/Post) International LCBS, QBS, Limited etc.) CQS, DS etc.) 1 Consultancy for works supervision on Prior Open- QCBS Yes 31 12 2018 6 May 2018 upgrading/construction of Park infrastructure at International Lengwe,Elephant Marshes and Mwabvi 2 Chief Technical Advisor for natural Resource Prior Direct selection IND Yes NA 23 Jan 19 Management and Biodiversity Conservation(International) 3 Corridor Feasibility Study between Lengwe and Prior Open- QCBS Yes 9 01 2019 15 May 2019 Majete International 4 Forest Monitoring and Surveillance Prior Open- QCBS Yes 27 05 2018 2 Apr 2019 International 5 Protected Areas Management and Nature based Prior Open- IND Yes NA 5 Feb 2019 Tourism Specialist (National) International 6 Forestry Co- Management Specialist Prior Open- IND Yes NA 5 Feb 2019 International 7 Wetland Management and Community Prior Open- IND Yes NA 5 Feb 2019 Fisheries(National) International 8 Natural Resources Management Prior Open- IND Yes NA 5 Feb 2019 Coordinator(National) International 5 PROCUREMENT Malawi : Lower Shire Valley Landscape Project PLAN General Information Country: Malawi Bank’s Approval Date of the Original Procurement Plan: 2018-08-09 2019-12-02 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163582 GPN Date: Project Name: Lower Shire Valley Landscape Project Loan / Credit No: TF / A5749 Executing Agency(ies): Lower Shire Valley Landscape Project WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LSVLP-69470-CW-RFB Land Tenure and Natural Single Stage - One / Construction of Fence in TF / A5749 Resources Management Post Request for Bids Open - National 120,000.00 0.00 Canceled 2018-10-30 2018-11-04 2018-12-16 2019-01-15 2019-02-19 2019-08-18 Envelope new Lengwe Support MW-LSVLP-76333-CW-RFQ Land Tenure and Natural Request for Single Stage - One / Construction of Boat House TF / A5749 Resources Management Post Open - National 60,000.00 0.00 Canceled 2018-12-10 2019-02-04 2019-08-03 Quotations Envelope and Floating Jetty Support MW-LSVLP-69461-CW-RFB Land Tenure and Natural / Construction of Two Single Stage - One TF / A5749 Resources Management Post Request for Bids Open - National 350,000.00 0.00 Canceled 2018-10-18 2018-10-23 2018-12-04 2019-01-03 2019-02-07 2019-08-06 Ranger Camps in New Envelope Support Lengwe MW-LSVLP-87321-CW-RFB / Construction of Infrastructure in new Lengwe and Mwabvi Land Tenure and Natural Pending Single Stage - One (Rehabilitation of Tourist TF / A5749 Resources Management Post Request for Bids Open - National 550,000.00 0.00 Implementati 2020-01-05 2020-01-10 2020-02-21 2020-03-22 2020-04-26 2020-10-23 Envelope Campsite and Office Support on Building in Mwabvi Construction of 2 Ranger Camps in Lengwe) MW-LSVLP-87322-CW-RFQ / Borehole Drilling and Installation of Solar powered Land Tenure and Natural Pending water pumps for domestic Request for Single Stage - One TF / A5749 Resources Management Post Limited 90,000.00 0.00 Implementati 2020-05-06 2020-07-01 2020-12-28 and wildlife in new Lengwe Quotations Envelope Support on (2 no.) and Mwabvi (2no.) and 2 Community Boreholes for Matandwe GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Land Tenure and Natural MW-LSVLP-69484-GO-RFB / Single Stage - One TF / A5749 Resources Management Post Request for Bids Open - National 200,000.00 183,888.59 Signed 2018-11-06 2018-11-11 2018-12-23 2019-01-22 2019-02-26 2019-08-25 Road Grader Envelope Support Land Tenure and Natural MW-LSVLP-69451-GO-RFB / Single Stage - One TF / A5749 Resources Management Post Request for Bids Open - National 300,000.00 0.00 Canceled 2018-11-10 2018-11-15 2018-12-27 2019-01-26 2019-03-02 2019-08-29 Vehicles (4no) 4No. SUVs Envelope Support Page 1 Land Tenure and Natural MW-LSVLP-87325-GO-RFB / Single Stage - One TF / A5749 Resources Management Post Request for Bids Limited 75,000.00 62,471.49 Signed 2018-12-03 2018-12-08 2019-01-19 2019-02-18 2019-03-25 2019-09-21 Off Road Motor Bikes 15No. Envelope Support MW-LSVLP-114456-GO-DIR Land Tenure and Natural Pending / Building and fencing TF / A5749 Resources Management Post Direct Selection Direct 165,500.00 0.00 Implementati 2019-06-30 2019-07-05 2019-08-09 2020-02-05 Materials for Majete Support on MW-LSVLP-87324-GO-RFQ / Supply Furniture and Land Tenure and Natural Pending installation of Request for Single Stage - One TF / A5749 Resources Management Post Limited 80,000.00 0.00 Implementati 2019-07-03 2019-08-28 2020-02-24 Communication equipment Quotations Envelope Support on for Conference Center at Lengwe MW-LSVLP-85597-GO-RFQ / Land Tenure and Natural Pending Construction Materials for Request for Single Stage - One TF / A5749 Resources Management Post Open - National 60,000.00 0.00 Implementati 2020-03-04 2020-04-29 2020-10-26 Boat House floating Jetty Quotations Envelope Support on for Elephant Marsh Land Tenure and Natural Under MW-LSVLP-69509-GO-RFB / Single Stage - One TF / A5749 Resources Management Post Request for Bids Open - National 30,000.00 0.00 Implementati 2019-08-20 2019-08-25 2019-10-06 2019-11-05 2019-12-10 2020-06-07 Boat and Outboard Envelope Support on MW-LSVLP-85615-GO-RFQ / Land Tenure and Natural Request for Single Stage - One Supply and Installation TF / A5749 Resources Management Post Limited 86,000.00 75,718.80 Signed 2019-07-29 2019-09-23 2020-03-21 Quotations Envelope Lengwe Electricity Upgrades Support MW-LSVLP-121022-GO-RFB Land Tenure and Natural Single Stage - One / Procurement of Motor TF / A5749 Resources Management Post Request for Bids Limited 300,000.00 288,686.87 Signed 2019-07-30 2019-08-04 2019-09-15 2019-10-15 2019-11-19 2020-05-17 Envelope Vehicles Support MW-LSVLP-114467-GO-RFQ Land Tenure and Natural Pending Request for Single Stage - One / Procurement of construction TF / A5749 Resources Management Post Limited 18,000.00 0.00 Implementati 2019-08-02 2019-09-27 2020-03-25 Quotations Envelope materials for 1 school block Support on MW-LSVLP-69452-GO-RFQ / Land Tenure and Natural Pending Request for Single Stage - One NRM Equipment for Wildlife TF / A5749 Resources Management Post Limited 70,000.00 0.00 Implementati 2020-01-14 2020-03-10 2020-09-06 Quotations Envelope management Support on MW-LSVLP-85609-GO-RFQ / Land Tenure and Natural Pending Request for Single Stage - One Water Purification Plant for TF / A5749 Resources Management Post Open - National 20,000.00 0.00 Implementati 2019-12-21 2020-02-15 2020-08-13 Quotations Envelope Majete Wildlife Reserve Support on Land Tenure and Natural Pending MW-LSVLP-69490-GO-RFQ / Request for Single Stage - One TF / A5749 Resources Management Post Limited 95,000.00 0.00 Implementati 2019-12-18 2020-02-12 2020-08-10 Office Equipment Quotations Envelope Support on MW-LSVLP-69455-GO-RFQ / Communication Equipment Land Tenure and Natural Pending Request for Single Stage - One (Hand held radio and Base TF / A5749 Resources Management Post Limited 50,000.00 0.00 Implementati 2020-02-08 2020-04-04 2020-10-01 Quotations Envelope stations) for Lengwe and Support on Mwabvi NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Page 2 Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LSVLP-69511-CS-QCBS Land Tenure and Natural Quality And Cost- Open - / Forest Monitoring and TF / A5749 Resources Management Prior 300,000.00 0.00 Canceled 2019-04-02 2019-04-23 2019-06-06 2019-07-04 2019-08-03 2019-09-07 2019-10-12 2020-10-11 Based Selection International Surveillance Support MW-LSVLP-85611-CS-CQS / Consultancy for works Land Tenure and Natural Consultant supervision on Pending TF / A5749 Resources Management Post Qualification Open - National 120,000.00 0.00 2019-11-21 2019-12-12 2020-01-25 2020-02-24 2020-03-30 2020-09-26 upgrading/construction of Implementation Support Selection Park infrastructure at Lengwe and Mwabvi MW-LSVLP-102046-CS- Land Tenure and Natural Quality And Cost- Open - QCBS / Forest monitoring TF / A5749 Resources Management Post 300,000.00 0.00 Canceled 2019-08-02 2019-08-23 2019-10-06 2019-11-03 2019-12-03 2020-01-07 2020-02-11 2021-02-10 Based Selection International and surveillance Support MW-LSVLP-146443-CS- Land Tenure and Natural Quality And Cost- Open - Under QCBS / Forest Monitoring TF / A5749 Resources Management Post 300,000.00 0.00 2019-12-13 2020-01-03 2020-02-16 2020-03-15 2020-04-14 2020-05-19 2020-06-23 2021-06-23 Based Selection International Implementation and Surveillance Support INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LSVLP-69508-CS-INDV Land Tenure and Natural Individual / Natural Resources Under TF / A5749 Resources Management Prior Consultant Open 300,000.00 0.00 2019-02-05 2019-03-26 2019-04-16 2019-05-21 2019-11-17 Management Implementation Support Selection Coordinator(National) MW-LSVLP-85612-CS-INDV Land Tenure and Natural Individual Under / Corridor Feasibility Study TF / A5749 Resources Management Post Consultant Open 55,000.00 0.00 2018-11-30 2019-01-18 2019-02-08 2019-03-15 2019-09-11 Implementation between Lengwe and Majete Support Selection MW-LSVLP-69512-CS-INDV / Protected Areas Land Tenure and Natural Individual Management and Nature TF / A5749 Resources Management Post Consultant Open 135,000.00 0.00 Canceled 2019-02-19 2019-04-09 2019-04-30 2019-06-04 2019-12-01 based Tourism Specialist Support Selection (National) MW-LSVLP-69504-CS-INDV Land Tenure and Natural Individual / Forestry Co- Managenment TF / A5749 Resources Management Post Consultant Open 135,000.00 0.00 Canceled 2019-02-05 2019-03-26 2019-04-16 2019-05-21 2019-11-17 Specialist Support Selection MW-LSVLP-90126-CS-INDV Land Tenure and Natural Individual / Technical Assistance to Under TF / A5749 Resources Management Post Consultant Open 270,000.00 0.00 2018-12-31 2019-02-18 2019-03-11 2019-04-15 2019-10-12 Support Protected Areas and Implementation Support Selection Forest Management MW-LSVLP-69464-CS-INDV / Chief Technical Advisor for Land Tenure and Natural Individual natural Resource TF / A5749 Resources Management Prior Consultant Open 300,000.00 0.00 Canceled 2019-01-23 2019-03-13 2019-04-03 2019-05-08 2019-11-04 Management and Support Selection Biodiversity Conservation MW-LSVLP-69474-CS-INDV Land Tenure and Natural Individual / Wetland Management and Pending TF / A5749 Resources Management Post Consultant Open 216,000.00 0.00 2019-11-28 2020-01-16 2020-02-06 2020-03-12 2020-09-08 Community Implementation Support Selection Fisheries(National) MW-LSVLP-114468-CS- Land Tenure and Natural Individual Pending INDV / Updating the RED TF / A5749 Resources Management Post Consultant Open 30,000.00 0.00 2020-05-01 2020-06-19 2020-07-10 2020-08-14 2021-02-10 Implementation DATA list for Malawi Support Selection Page 3