PROCUREMENT PLAN Poverty Reduction Fund Project, Phase III (Project ID: P157963) Revised as of 11 May 2017 I. GENERAL 1. Project information - Country: Lao PDR - Borrower/Recipient: Lao PDR - Project Name: Poverty Reduction Fund Project, Phase III - Project ID No: P157963 - Project Implementing Agency: Poverty Reduction Fund, 2. Bank’s approval Date of the procurement Plan: - Original Plan: 28 April 2016 - First revised: 11 May 2017 3. Date of General Procurement Notice: - UNDB online: 19 April 2017 4. Period covered by this procurement plan:18 months II. GOODS AND WORKS AND NON-CONSULTING SERVICES 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Contract Value Prior Review No. Procurement Method Comments Threshold USD Threshold USD 1 ICB (Goods) >=600,000 All contracts above 1.5 million 2 NCB (Goods) 100,000 - <600,000 None 3 Shopping (Goods) <100,000 None 4 Direct Contracting (Goods, Works, - All contracts above Subject to the and Non-consulting Services) 1.5 million and 5 Bank approval. million for goods and works respectively 5 ICB (Works) >= 2,000,000 All contracts above 5 million 6 NCB (Works) 200,000 - <2,000,000 None 7 Shopping (Works) <200,000 None 8 Procurement from UN agencies <600,000 None Use World (Goods) Bank-UN contract template 2. Prequalification: Not expected for the works/goods packages 3. Reference to Project Operational Manual: PRF III 4. Any Other Special Procurement Arrangements: N/A 1 5. Procurement Packages for Works & Goods (prior & post reviews) with Methods and Time Schedule: The following table lists goods, furniture, works contracts for which procurement activities are expected to commence during the project cycle. A. Goods Review Expected PQ Domestic Estimated Proc. by Bank Bid/ No. Contract (Description) (yes/ Preference Comment Cost USD Method (Prior / Opening no) (yes/no) Post) Date G001 Procurement of 3 Pick- 99,000 Shopping No No Post Dec-2016 Completed ups 4x4 WD Double Cab Keo Auto Co. (1,078,000 ,000 LAK) G003 Procurement of 40 52,000 Shopping No No Post Dec-2017 Motorcycles 100-125 cc G004 Procurement of IT 144,900 Shopping No No Post Dec-2017 equipment G005 Procurement of Furniture 2,500 Shopping No No Post Dec-2017 for PRF Central Office G006 Procurement of Furniture 15,600 Shopping No No Post Oct-2017 Multiple for Provinces and districts packages or framework (600 USD per Office) contract G007 Procurement of 3 Pick- 99,000 Shopping No No Post Dec-2018 ups 4x4 WD Double Cab G008 Procurement of 58 75,400 Shopping No No Post Dec-2018 Motorcycles 100-125 cc G009 Procurement of IT 90,000 Shopping No No Post Dec-2018 equipment G010 Procurement of Furniture 15,600 Shopping No No Post Dec-2018 Multiple for provinces and districts packages or framework (600 USD per Office) contract Total (Goods): 594,000 B. WORKS Review Expected Estimated PQ Domestic Proc. by Bank Bid/ No. Contract (Description) Cost (yes/ Preference Comment Method (Prior / Opening USD no) (yes/no) Post) Date W001 PRF Central Off. repair 19,600 Shopping No No Post Dec-2018 W002 PRF Province Off. repair 7,500 Shopping No No Post Dec-2017 Multiple (1,500 USD each office) packages W003 PRF District Off. repair 25,200 Shopping No No Post Dec-2017 Multiple (1,200 USD each office) packages W004 PRF Province Off. repair 7,500 Shopping No No Post Dec-2018 Multiple (1,500 USD each office) packages W005 PRF District Off. Repair 25,200 Shopping No No Post Dec-2018 Multiple (1,200 USD each office) packages Total (Works): 85,000 C. IEC Materials 2 Review Expected Estimated PQ Domestic by Bid/ Proc. No. Contract (Description) Cost (yes Preference Bank Quotation Comment Method USD /no) (yes/no) (Prior / Opening Post) Date IEC01 Produce PRF Calendar, 45,000 Shopping No No Post Dec-2017 Diary, logo, sticker, brochure, T-shirt etc…. IEC02 Printing manual, guideline, 50,000 Shopping No No Post Sep-2017 report, etc… IEC03 Produce PRF story video 45,000 Shopping No No Post Sep-2017 and etc… IEC04 Printing Livelihoods and 17,500 Shopping No No Post Jan-2018 Nutrition IEC materials Total (IEC): 157,500 Total (Goods + Works + IEC) = 836,500 III. SELECTION OF CONSULTANTS 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Contract Value Prior Review Threshold No. Selection Method Comments Threshold (USD) (USD) 1 Competitive Methods (Firms) – >=300,000 All contracts above 500,000 Quality & Cost Based Selection (QCBS) and Quality Based Selection (QBS) 2 Competitive Methods (Firms) – Least- <300,000 None Cost Selection (LCS) and Selection Based on Consultant Qualifications (CQS) 3 Single Source All contracts above 500,000 Subject to the Bank and 200,000 for firm and approval. individual consultant respectively 4 Individual Consultants All contract above 200,000 Project staff may be for entire project duration. employed over entire All ToRs require World duration of project or Bank clearance as requirement subject to annual performance review. Contract extension shall be subject to post review. 2. Short list comprising entirely of national consultants: No short lists of consultants for services are expected to comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. However, if a need arises during the project implementation and if it is warranted, short lists of consultants for services estimated to cost less than $200,000 equivalent per contract may be composed entirely of national consultants 3 3. Any Other Special Selection Arrangements: Advance contracting may be applied for some items as specified in the Procurement Plan. All existing project staff will be single source subject to satisfactory performance review by the Project and Bank. 4. Consultancy Assignments with Selection Methods (prior & post reviews) and Time Schedule 5. For all individual contract amendments /extensions/ follow-on contracts, etc., the following guidelines shall apply: i) gross salary increases shall be limited to CPI plus a performance-based increase not to exceed 2% of the current contract per annum; ii) there shall be no increase in living allowances or similar expenses unless explicitly authorized by MOF Decree. Estimate Selection Bank Expected Sr. Description of Consultant Services Cost Comments Method Review EOI Date (USD) C001 PRF: 197 Local Staff (Central 3,133,171 SSS Post Dec-2016 Completed Provincial and District staff ) Continuation contracts C002 LN: 52 Local Staff 375,500 SSS Post Jan-2017 Completed Continuation contracts C003 International Institutional 19,840 SSS Post Jun-2017 Continuation. Development Consultant Dr. Gamini Premaratna Batuwitage C004 International TA 17,000 SSS Post Jun-2017 Continuation. Garvan O’Keeffe C005 International M&E 12,000 SSS Post Jun-2017 Continuation. George Norman Collet C006 International Internal Audit Advisor 5,661 SSS Post Jul-2017 Continuation. Competitive selection under PRF II. Bishwakanta Gautam C007 Senior Technical Advisor 93,636 SSS Post Jan-2017 Completed Julien Rossard C008 Technical, Cost Effectiveness, Cost 70,000 CQS Post Feb-2018 Benefits Assessment C009 ACCPAC Accounting System 10,000 CQS Post Feb-2018 Software Upgrading C010 Providing capacity building and 5,000 IC Post Jun-2017 assistance on website improvement, update and maintenance C011 External Audit FY 2016-2017 25,000 CQS Post Jun-2017 C012 PRF Process Evaluation Assessment 50,000 CQS Post Nov-2018 C013 Organization Assessment 50,000 CQS Post Dec-2017 C014 HH Survey (Impact Evaluation) 50,000 CQS Post Mar-2019 C015 International Road Maintenance and 25,000 SSS Post May-2017 Continuation. Management Competitive selection under PRF II (SDC Fund). Mr. Serge Cartier van Dissel C016 International Disaster Risk 25,000 IC Post Jun-2017 Under SDC Fund Management (DRM) Grand Total : 3,966,808 4 PROCUREMENT Lao People's Democratic Republic : Poverty Reduction Fund III PLAN General Information Country: Lao People's Democratic Republic Banks Approval Date of the Original Procurement Plan: 2017-08-24 Revised Plan Date(s): (comma delineated, leave blank if none) 2017-12-07 Project ID: P157963 GPN Date: 2017-04-18 Project Name: Poverty Reduction Fund III Loan / Credit No: IDA / 58270 Executing Agency(ies): Poverty Reduction Fund WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual G003 / 40 Motorcycles 100-125 Component 3 ? Project Request for Single Stage - One IDA / 58270 Post Limited 52,000.00 0.00 Canceled 2017-12-31 2017-12-31 2017-12-31 cc Management Quotations Envelope G001 / 3 Pick-up Trucks 4x4 Component 3 ? Project Request for Single Stage - One Pending IDA / 58270 Post Limited 99,000.00 0.00 2016-10-14 2016-11-15 2017-03-10 WD Double Cab Management Quotations Envelope Implementation Component 4 ? Nutrition IEC04 / Printing Livelihoods and Request for Single Stage - One IDA / 58270 Enhancing Livelihood Post Limited 17,500.00 0.00 Canceled 2018-02-05 2018-04-02 2018-09-29 Nutrition IEC Material Quotations Envelope Development Component 2 ? Local and IEC03 / Produce PRF Story Request for Single Stage - One Pending IDA / 58270 Community Development Post Limited 36,000.00 0.00 2018-04-30 2018-04-30 2018-04-30 Video and etc& Quotations Envelope Implementation Capacity Building Component 2 ? Local and IEC02 / Printing Manuals, Request for Single Stage - One Pending IDA / 58270 Community Development Post Limited 50,000.00 0.00 2017-09-30 2017-09-30 2017-09-30 Guidelines, Reports, etc... Quotations Envelope Implementation Capacity Building IEC01 / Produce PRF Calendar, Component 2 ? Local and Request for Single Stage - One Pending Diary, Logo, Sticker, Brochure, T- IDA / 58270 Community Development Post Limited 45,000.00 0.00 2018-01-31 2018-01-31 2018-01-31 Quotations Envelope Implementation shirt etc&. Capacity Building G011 / TA survey tools including 12 Schmidt hammers, 5 Component 3 ? Project Request for Single Stage - One Pending IDA / 58270 Post Limited 55,000.00 0.00 2018-03-05 2018-04-30 2018-10-27 Dynamic Cone Spectrometers, Management Quotations Envelope Implementation 45 Abney levels G009 / IT Equipment (Computer, Component 3 ? Project Request for Single Stage - One Pending IDA / 58270 Post Limited 90,000.00 0.00 2018-12-31 2018-12-31 2018-12-31 Printer, etc...) Management Quotations Envelope Implementation G008 / 58 Motorcycles 100-125 Component 3 ? Project Request for Single Stage - One Pending IDA / 58270 Post Limited 75,400.00 0.00 2018-12-31 2018-12-31 2018-12-31 cc Management Quotations Envelope Implementation G007 / 3 Pick-up Trucks 4x4 Component 3 ? Project Request for Single Stage - One Pending IDA / 58270 Post Limited 99,000.00 0.00 2018-12-31 2018-12-31 2018-12-31 WD Double Cab Management Quotations Envelope Implementation NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Consultant C011 / External Audit of PRF III Component 3 ? Project Pending IDA / 58270 Post Qualification Open - National 38,000.00 0.00 2017-06-30 2017-06-30 2017-06-30 2017-06-30 2017-06-30 2017-06-30 for fiscal year 2016-2020 Management Implementation Selection Component 2 ? Local and Consultant C009 / ACCPAC Accounting IDA / 58270 Community Development Post Qualification Open - National 10,000.00 0.00 Canceled 2018-02-28 2018-02-28 2018-02-28 2018-02-28 2018-02-28 2018-02-28 System Software Upgrading Capacity Building Selection Component 2 ? Local and Consultant C013 / Organization IDA / 58270 Community Development Post Qualification Open - National 50,000.00 0.00 Canceled 2017-12-31 2017-12-31 2017-12-31 2017-12-31 2017-12-31 2017-12-31 Assessment Capacity Building Selection Component 2 ? Local and Consultant C012 / PRF Process Evaluation IDA / 58270 Community Development Post Qualification Open - National 50,000.00 0.00 Canceled 2018-11-30 2018-11-30 2018-11-30 2018-11-30 2018-11-30 2018-11-30 Assessment Capacity Building Selection Component 2 ? Local and Consultant C014 / HH Survey (Impact Pending IDA / 58270 Community Development Post Qualification Open - National 50,000.00 0.00 2019-11-15 2019-11-30 2019-11-30 2019-11-30 2019-11-30 2019-11-30 Evaluation) Implementation Capacity Building Selection C008 / Technical, Cost Component 2 ? Local and Consultant Pending Effectiveness, Cost Benefits IDA / 58270 Community Development Post Qualification Open - National 70,000.00 0.00 2019-04-30 2019-04-30 2019-04-30 2019-04-30 2019-04-30 2019-04-30 Implementation Assessment Capacity Building Selection INDIVIDUAL CONSULTANTS Page 1 Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 2 ? Local and C003 / International Institutional IDA / 58270 Community Development Post Direct Selection Direct 19,840.00 0.00 Canceled 2017-06-30 2017-06-30 2017-07-21 2018-01-17 Development Consultant Capacity Building Component 2 ? Local and C004 / International TA IDA / 58270 Community Development Post Direct Selection Direct 17,000.00 0.00 Canceled 2017-06-30 2017-06-30 2017-07-21 2018-01-17 Specialist Capacity Building Component 2 ? Local and C005 / International M&E Pending IDA / 58270 Community Development Post Direct Selection Direct 12,000.00 0.00 2018-03-31 2018-03-31 2018-04-21 2018-10-18 Consultant Implementation Capacity Building Component 2 ? Local and C015 / International Community Pending IDA / 58270 Community Development Post Direct Selection Direct 30,000.00 0.00 2018-03-30 2018-04-09 2018-06-13 2018-12-10 Force Account (CFA) Specialist Implementation Capacity Building C010 / PRF III website Component 2 ? Local and Individual Consultant Pending improvement, update and IDA / 58270 Community Development Post Limited 5,000.00 0.00 2018-03-31 2018-03-31 2018-03-31 2018-03-31 2018-03-31 Selection Implementation maintenance Capacity Building Component 2 ? Local and Pending C007 / Senior Technical Advisor IDA / 58270 Community Development Post Direct Selection Direct 93,636.00 0.00 2017-01-31 2017-01-31 2017-02-21 2017-08-20 Implementation Capacity Building Component 2 ? Local and C006 / International Internal Pending IDA / 58270 Community Development Post Direct Selection Direct 5,661.00 0.00 2017-07-31 2017-07-31 2017-08-21 2018-02-17 Audit Advisor Implementation Capacity Building Page 2