Procurement Plan for P130888 (BRICKS) I. General 2. Bank’s approval Date of the procurement Plan: March 2015 3. Date of General Procurement Notice: 7 November 2016 4. Period covered by this procurement plan: January – December 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Mandatory Procurement threshold to use Prior Review Type of procurement methods Procurement Thresholds in USD method in USD Works (including ICB ≥ 5.000.000 turnkey, supply & NCB < 5.000.000 All contract with installation of plant Shopping < 200.000 estimated cost equal and equipment, or above 10 million Direct contracting No threshold and PPP) Goods, information ICB ≥ 1.000.000 All contract with technology and NCB < 1.000.000 estimated cost equal non-consulting Shopping < 100.000 or above 2 million services Direct contracting No threshold 2. Prequalification. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable 4. Reference to (if any) Project Operational/Procurement Manual: BRICKS PAD 5. Any Other Special Procurement Arrangements: Not applicable 6. Procurement Packages planned: This Project is implementing since 2013. This Procurement plan is only for the current year (2017). 1 2 3 4 5 6 7 8 9 Contract Review Expected Comments June 8, 2017 Ref. (Description) Estimated Procure Prequalifi Domesti by Bid- No. Cost in ment cation c Bank Opening USD Method (yes/no) Prefere (Prior / Date nce Post) (yes/no) CILSS 1 Office 7100 Shopping No No Post June 2017 supplies and Acquisition of on line information monitoring software and email marketing software, acquisition camera, dictaphone 2 Acquisition of 4 000 Shopping No No Post December Contract equipment for 2016 has already the passed Consultant to support BRICKS and CILSS coordination 3 Printing and 30 000 Shopping No No Post March On going dissemination 2017 Contracting documents process of knowledge products on best practices 4 Translation of 10 000 Shopping No No Post December various 2017 documents IUCN 1 Translation of 16 000 Shopping No No Post January various 2017 documents 2 Production of 10 000 Shopping No No Post September video 2017 3 Printing 22 000 Shopping No No Post September We have communicatio 2017 splitted the n video manuals/strat production egy and documents, printing of flyers and documents, pamphlets flyers as June 8, 2017 they can hardly be done by the same supplier 4 Laptops and 6 000 Direct No No Prior May 2017 DELL accessories Contracti has been ng selected as the manufactur er and Danoffice IT is IUCN’s global reseller. The negotiated prices are cheaper vs. comparable models on the acquisition and maintenanc e costs. 5 Layout and 13 400 Shopping No No Post June 2017 This is in printing of the « Etude sur la WorkPlan Biodiversité but omitted et Grande from the Muraille Procureme Verte » nt plan 6 Translation of 6 600 Shopping No No Post July 2017 This is in « Etude sur la the Biodiversité WorkPlan et Grande but omitted Muraille from the Verte » Procureme nt plan OSS 1 Geospatial 10 000 Shopping No No Post December /RS data 2017 purchase and acquisition 2 Documents 15 000 Shopping No No Post April Translation 2017 and printing June 8, 2017 3 Renting 5 000 Shopping No No Post May 2017 Geoportal server III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Mandatory Procurement threshold to use Prior Review Type of procurement methods Procurement Thresholds in USD method in USD QCBS; QBS; FBS; All contract with No threshold Consultants: firms LCS; SSS estimated cost equal CQS < 300.000 or above 1million All contract with Consultants: Competitive and No threshold estimated cost equal individuals SSS or above 0.3 million 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_200,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Not applicable 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 Ref. Description of Assignment Estimated Selection Review Expected Comments No. Cost(US$ Method by Bank Proposals (Prior / Submission Post) Date CILSS 1 Cost / benefit analysis return 50 000 IC Post June 2017 on investment (TRI) of some best practices in SAWAP zone 2 40 000 SSS Post April 2017 Direct agreement with OPEN VISTA Support Sawap Countries which was (Change Management) selected on a sawap portal competitive procedure. We would like to continue June 8, 2017 working with the consultant given the successful job she has done. IUCN 3 9,000 SSS Post March 2017 The consultant has been previously hired (under IC) to support implementation of the BRICKS Consultancy to assist with communication the implementation of the strategy. We communication strategy would like to continue working with the consultant given the successful job she has done 4 Consultancy on the 50 000 IC (3 Post September Economics of Ecosystems CV) 2017 and Biodiversity for the SAWAP region 5 English Staff training 2 000 IC Post May 2017 6 7 500 LCS Post November Annual Financial Audit 2017 OSS 1 Services facilities for 70 000 IC Post January 2017 On going SAWAP Projects process 2 Comparative study of the 50 000 IC Post October 2017 costs of rehabilitating degraded areas and the costs of inaction on the same areas in the SAWAP zone 3 Consultancy for IT 10 000 IC Post June 2017 development to strengthening the Geoportal 4 Consultancy to support M&E 50 000 IC (3 Post January 2017 and GIS activities CV) 5 English Staff training 2000 IC Post March 2017 6 5 000 Post December SSS with the Annual Financial Audit 2017 listener all OSS programs June 8, 2017 PROCUREMENT Western Africa : Building Resilience through Innovation, Communication & Knowledge Svcs PLAN General Information Country: Western Africa Banks Approval Date of the Original Procurement Plan: 2017-08-14 Revised Plan Date(s): (comma delineated, leave blank if none) 2017-11-10 Project ID: P130888 GPN Date: Project Name: Building Resilience through Innovation, Communication & Knowledge Svcs Loan / Credit No: TF / 14804, TF / 14805 Executing Agency(ies): Inter-State Committee against Drought in the Sahel, Observatoire du Sahara et du Sahel WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BF-CILSS-10167-GO-RFQ / Fournitures de bureau et Acquisition de logiciels de Component 1 - Knowledge Request for Single Stage - One Pending surveillance d'information en ligne TF / 14804 Post Limited 7,100.00 0.00 2017-03-31 2017-04-21 2017-05-01 management Quotations Envelope Implementation et de logiciels de marketing par é ectronique, caméra courrier l d'acquisition, dictaphone BF-CILSS-10171-GO-RFQ / Impression et diffusion des Component 1 - Knowledge Request for Single Stage - One Under documents des produits de TF / 14804 Post Limited 30,000.00 0.00 2017-04-05 2017-04-07 2017-05-31 2017-06-21 management Quotations Envelope Implementation connaissance sur les meilleures pratiques NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BRICKS/2017/AUDIT / Consultant Component 2 Program Pending BRICKS/2017/Audit Annual TF / 14805 Post Qualification Open - National 5,000.00 0.00 2017-12-14 2018-01-04 2018-02-17 2018-03-19 2018-04-23 2018-10-20 monitoring support Implementation Financial Audit Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BF-CILSS-10174-CS-CQS / Consultant pour conduire une é ude sur l'Analyse coûts / t Component 1 - Knowledge Individual Consultant Pending é ices retour sur Bénf TF / 14804 Post Limited 50,000.00 0.00 2017-04-14 2017-04-19 2017-05-10 2017-05-31 2017-08-19 management Selection Implementation investissement (TRI) de certaines bonnes pratiques dans la zone SAWAP BF-CILSS-10177-CS-INDV / Consultant pour appuyer les Component 1 - Knowledge Pending TF / 14804 Post Direct Selection Direct 40,000.00 0.00 2017-06-20 2017-06-27 2017-07-14 2017-09-12 pays de Sawap (Conduite du management Implementation changement) 28/BRICKS/2014 / 28/BRICKS/2014 / Component 2 Program Individual Consultant TF / 14805 Prior Open 240,000.00 240,000.00 Signed 2014-01-02 2014-03-31 2014-04-07 2014-04-01 2017-10-04 2014-08-01 2014-08-01 2014-08-01 Environnementaliste, Experte monitoring support Selection SIG 29/BRICKS/2014 / Component 2 Program Individual Consultant 29/BRICKS/2014 Remote TF / 14805 Prior Open 100,000.00 100,000.00 Signed 2014-01-02 2014-04-02 2014-04-07 2014-04-03 2017-10-04 2014-08-01 2014-08-01 2014-08-01 monitoring support Selection sensing and GIS expert junior BRICKS/2017/CARBON / BRICKS/2017/Carbon Regional Component 2 Program Individual Consultant TF / 14805 Post Open 35,000.00 35,000.00 Signed 2017-06-01 2017-07-26 2017-07-15 2017-08-16 2017-08-31 2017-09-20 2017-08-31 2018-03-19 studies on carbon sequestration : monitoring support Selection state of the art and methodology 15/BRICKS/2017 / 15/BRICKS/2017 Development of Component 2 Program Individual Consultant TF / 14805 Post Open 30,000.00 35,000.00 Signed 2016-12-01 2016-12-01 2017-03-13 2017-03-16 2017-04-03 2017-03-31 2017-05-08 2017-03-31 2017-06-01 ME database for the SAWAP monitoring support Selection portfolio BRICKS/2017/ATLAS / BRICKS/2017/Atlas Assistance Component 2 Program Individual Consultant TF / 14805 Post Limited 15,000.00 10,000.00 Signed 2017-07-04 2017-05-29 2017-07-28 2017-08-14 2017-08-18 2017-09-05 2017-09-22 2017-09-05 2018-03-21 for the elaboration of analytic monitoring support Selection summaries for a regional Atlas 02/BRICKS/2017 / Component 2 Program Individual Consultant 02/BRICKS/2017 Development of TF / 14805 Post Limited 20,000.00 20,000.00 Signed 2016-12-01 2016-12-01 2016-12-15 2016-12-29 2016-12-20 2017-01-02 2017-01-02 2017-01-02 2017-01-02 monitoring support Selection a carbon sequestration synthesis Page 1 03/BRICKS/2017 / 03/BRICKS/2017/ Quantification Component 2 Program Individual Consultant and mapping the carbon TF / 14805 Post Open 30,000.00 30,000.00 Signed 2016-12-01 2016-12-01 2016-12-21 2016-12-29 2016-12-23 2017-01-02 2017-01-02 2017-01-02 2017-01-02 monitoring support Selection sequestration potential in the SAWAP region 33/BRICKS/2014 / Component 2 Program Individual Consultant 33/BRICKS/2014Monitoring and TF / 14805 Prior Open 240,000.00 240,000.00 Signed 2014-06-01 2014-09-18 2014-12-23 2014-10-09 2017-10-04 2014-11-13 2014-11-13 2015-05-13 monitoring support Selection evaluation senior expert 34/BRICKS/2014 / Component 2 Program Individual Consultant 34/BRICKS/2014 Remote TF / 14805 Prior Open 100,000.00 100,000.00 Signed 2014-06-01 2014-09-19 2014-09-23 2014-09-23 2017-10-06 2014-11-01 2014-11-10 2014-11-10 monitoring support Selection sensing and GIS expert junior 37/BRICKS/17 / Appui aux projets nationaux de SAWAP sur Component 2 Program Individual Consultant TF / 14805 Post Limited 5,000.00 5,000.00 Signed 2017-08-01 2017-08-01 2017-08-15 2017-08-24 2017-08-25 2017-09-01 2017-09-01 2017-09-01 2017-12-31 les besoins en données et monitoring support Selection produits cartographiques BRICKS/2017/GEOPORTAL / BRICKS/2017/Geoportal Component 2 Program Individual Consultant Pending TF / 14805 Post Open 10,000.00 0.00 2018-01-15 2018-03-05 2018-03-26 2018-04-30 2018-10-27 Consultancy for IT development monitoring support Selection Implementation to strengthening the Geoportal BRICKS/2017/ETUDE / BRICKS/2017/Etude Comparative study of the costs of Component 2 Program Individual Consultant Pending TF / 14805 Post Open 50,000.00 0.00 2017-12-18 2018-02-05 2018-02-26 2018-04-02 2018-09-29 rehabilitating degraded areas and monitoring support Selection Implementation the costs of inaction on the same areas in the SAWAP zone BRICKS/2017 / BRICKS/2017 Component 2 Program Individual Consultant Pending TF / 14805 Post Open 2,000.00 0.00 2017-12-18 2018-02-05 2018-02-26 2018-04-02 2018-09-29 English Staff training monitoring support Selection Implementation Page 2