Procurement Plan I. General 1. Project Information Country : Kenya Recipient : Republic of Kenya Project Name : National Agriculture and Rural Inclusive Growth Loan Credit No. : IDA 59000 2. Date of General Procurement Notice : 9th February 2018 3. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 3 million Open National ( Goods) – Open Tender as per < $3 million PPDA 2015 RFQ (Goods) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Works) Equal to or more than 15 million Open National (Works) - Open Tender as per Less than 15 million PPDA 2015 RFQ (works) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Non-consulting Services) Equal to or More than 3 million Open National (Non-consulting Services) - Less than 3 million Open Tender as per PPDA 2015 Method of Procurement Thresholds for Method (US$ equivalent) Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection (Project Procurement Risk Rating is “High”): (a) Goods, information technology and Non-consulting Services: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1.5 million (b) Works (including turnkey, supply & installation of plant and equipment and PPP); First procurement under the project irrespective of value and all procurements estimated to cost more than USD 5 million and The prior review thresholds will be reviewed during the implementation of the project and modified, based on the risk assessment. 2. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non-consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 3. Prequalification Not Applicable Domestic Preference. The provision of domestic preference shall be applied in the procurement of goods following international market approach in accordance with Annex VI of the Regulations. Domestic preference shall not apply in the procurement of works. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Goods and RFP Consulting Services dated July 2016 will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject international competition. 5. Any Other Special Procurement Arrangements A. Procurement approach under CDD Approach by Communities: Applicable if stipulated in the PAD. B. When approaching the national market, as agreed in the Procurement Plan, the Open Tender procedure of Public Procurement and Asset Disposal Act 2015 and Regulations 2017 may be used. The specific Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. Other national procurement arrangements (other than national open competitive procurement), that may be applied by the Borrower (such as limited/restricted competitive bidding, request for quotations/shopping, direct contracting), shall be consistent with the Bank’s Core Procurement Principles and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply. In all cases, the national procurement procedures to be used shall give due attention to quality aspects. 6. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based Selection As per requirements of para 7.3 of the Regulations (QCBS) Quality Based Selection (QBS) As per requirements of para 7.8 to 7.10 of the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Regulations Budget (FBS) Selection Based on Least Cost As per requirements of para 7.6 and 7.7 of the Regulations Basis (LCS) Selection based on Consultant’s As per requirements of para 7.11 and 7.12 of the Qualification (CQ) Regulations Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Open Competitive Selection As per requirements of para 7.36 and 7.37 of the Regulations Limited Competitive Selection As per requirements of para 7.38 of the Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 0.5 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.2 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. PROCUREMENT Kenya : National Agricultural and Rural Inclusive Growth Project PLAN General Information Country: Kenya Bank’s Approval Date of the Original Procurement Plan: 2019-06-11 2020-07-13 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P153349 GPN Date: 2018-02-09 Project Name: National Agricultural and Rural Inclusive Growth Project Loan / Credit No: IDA / 59000, IDA / Q9870 Executing Agency(ies): Bungoma County WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned KE-BUNGOMA COUNTY- Under Project Coordination and Request for Single Stage - One 110615-CW-RFQ / renovation IDA / 59000 Post Limited 20,000.00 0.00 Implementat 2019-04-22 2020-03-04 2019-06-17 2019-12-14 Management Quotations Envelope of project office ion KE-BUNGOMA COUNTY- 166314-CW-RFB / CONSTRUCTION OF Strengthening Producer Pending KAPTAMA DAIRY Request for Single Stage - One IDA / 59000 Organizations and Value Post Limited 110,000.00 0.00 Implementat 2020-05-05 2020-06-09 2020-12-06 RESOURCE CENTRE FOR Quotations Envelope Chain Development ion KAPTAMA DAIRY FARMERS COOPERATIVE SOCIETY. KE-BUNGOMA COUNTY- 176362-CW-RFQ / Pending Supporting County Request for Single Stage - One PROTECTION OF IDA / 59000 Post Limited 4,000.00 0.00 Implementat 2020-06-12 2020-07-06 2020-10-04 Community-Led Development Quotations Envelope NANGATA AND WAMBOKA ion SPRINGS GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-BUNGOMA COUNTY- Supporting Community- Single Stage - One 138541-GO-RFB / IDA / Q9870 Post Request for Bids Open - National 100,000.00 0.00 Canceled 2019-10-30 2019-10-04 2019-11-04 2019-10-04 2019-12-04 2019-10-04 2020-01-03 2019-10-04 2020-02-07 2020-03-08 Driven Development Envelope procurement of motorcycles KE-BUNGOMA COUNTY- Pending 145482-GO-RFQ / Project Coordination and Request for Single Stage - One IDA / 59000 Post Limited 11,429.00 0.00 Implementati 2019-12-06 2020-01-17 2020-04-16 PURCHASE OF SIX (6 NO) Management Quotations Envelope on LAPTOPS FOR CPCU KE-BUNGOMA COUNTY- 145525-GO-RFQ / purchase Under Project Coordination and Request for Single Stage - One of 12 NO mobile phones and IDA / 59000 Post Limited 5,238.00 0.00 Implementati 2019-12-04 2020-01-15 2020-04-14 Management Quotations Envelope 10 NO hard discs for project on staff KE-BUNGOMA COUNTY- Under Supporting County Request for Single Stage - One 139832-GO-RFQ / Purchase IDA / 59000 Post Limited 70,853.00 0.00 Implementati 2020-03-11 2020-04-08 2020-07-07 Community-Led Development Quotations Envelope of soil testing equipment on Page 1 KE-BUNGOMA COUNTY- 160455-GO-RFQ / PURCHASE OF TREE Under Supporting County Request for Single Stage - One SEEDLINGS FOR IDA / 59000 Post Limited 13,592.00 0.00 Implementati 2020-03-18 2020-04-15 2020-07-14 Community-Led Development Quotations Envelope WABUKHONYI on SUSTAINABLE LAND MANAGEMENT ACTIVITES KE-BUNGOMA COUNTY- 160457-GO-RFQ / PURCHASE OF MOTORCYCLES FOR THE 20 WARDS Under Project Coordination and Request for Single Stage - One IMPLEMENTING NARIGP IDA / 59000 Post Limited 80,000.00 0.00 Implementati 2020-05-01 2020-06-12 2020-09-10 Management Quotations Envelope PROJECT IN BUNGOMA on COUNTY. PISTON CAPACITY OF THE SAID MOTORCYCLES WILL BE OF 100CC- 130CC. KE-BUNGOMA COUNTY- 166318-GO-RFQ / Pending PURCHASE AND Supporting County Request for Single Stage - One IDA / 59000 Post Limited 12,500.00 0.00 Implementati 2020-04-17 2020-05-29 2020-11-25 INSTALLATION OF 25 Community-Led Development Quotations Envelope on UNITS OF SOLAR PUMPS FOR FISH PONDS. KE-BUNGOMA COUNTY- 166353-GO-RFQ / PURCHASE OF POND LINERS G 0.8mm HDPE Under liners 15,220 pcs Supporting County Request for Single Stage - One IDA / 59000 Post Limited 58,000.00 0.00 Implementati 2020-04-17 2020-05-27 2020-05-13 2020-08-11 PURCHASE OF POND Community-Led Development Quotations Envelope on LINERS G 1mm HDPE liners 704 pcs For Wabukhonyi SLM Project. KE-BUNGOMA COUNTY- 170599-GO-RFB / SUPPLY AND INSTALLATION OF HIGH SPEED BROADBAND INTERNET CONNECTIVITY, Project Coordination and Single Stage - One IDA / 59000 Post Request for Bids Limited 163,000.00 0.00 Canceled 2020-05-07 2020-05-21 2020-05-28 2020-06-11 2020-07-02 2020-09-30 IP BASED AUDIO-VISUAL Management Envelope TELECONFERENCE SYSTEM, NETWORK FIREWALL AND NETWORK ROUTER. KE-BUNGOMA COUNTY- Pending 172833-GO-RFQ / supply and Project Coordination and Request for Single Stage - One IDA / 59000 Post Limited 80,000.00 0.00 Implementati 2020-06-05 2020-07-03 2020-10-01 installation of video Management Quotations Envelope on conferencing equipment. KE-BUNGOMA COUNTY- Under 173864-GO-RFQ / purchase Supporting County Request for Single Stage - One IDA / 59000 Post Limited 1,000.00 0.00 Implementati 2020-05-31 2020-06-24 2020-09-22 of fertilizer for Wabukhonyi Community-Led Development Quotations Envelope on SLM project. KE-BUNGOMA COUNTY- Pending 176363-GO-RFQ / Supporting County Request for Single Stage - One IDA / 59000 Post Limited 10,000.00 0.00 Implementati 2020-06-10 2020-07-04 2020-10-02 PURCHASE OF SURVEY Community-Led Development Quotations Envelope on EQUIPMENTS KE-BUNGOMA COUNTY- Pending 181518-GO-RFQ / Project Coordination and Request for Single Stage - One IDA / 59000 Post Limited 20,000.00 0.00 Implementati 2019-04-04 2019-05-30 2019-11-26 PURCHASE OF Management Quotations Envelope on FURNITURE Page 2 KE-BUNGOMA COUNTY- 183412-GO-RFQ / Pending PURCHASE AND Supporting County Request for Single Stage - One IDA / 59000 Post Limited 8,750.00 0.00 Implementati 2020-07-31 2020-08-24 2020-11-22 INSTALLATION OF Community-Led Development Quotations Envelope on 5000LITRES CAPACITY WATER TANKS KE-BUNGOMA COUNTY- 183415-GO-RFQ / Pending Supporting County Request for Single Stage - One PURCHASE AND IDA / 59000 Post Limited 9,450.00 0.00 Implementati 2020-07-31 2020-08-28 2020-11-26 Community-Led Development Quotations Envelope INSTALLATION OF POND on NETTING FOR PONDS NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-BUNGOMA COUNTY- Consultant 145535-CS-LCS / recruitment Supporting Community- Pending IDA / 59000 Post Qualification Open - National 47,619.00 0.00 2020-04-10 2020-04-17 2020-05-01 2020-05-08 2020-05-29 2021-01-21 of service provider for local Driven Development Implementation Selection chicken value chain. KE-BUNGOMA COUNTY- 149521-CS-LCS / PROCUREMENT OF Consultant Supporting Community- Pending CONSULTANT FOR IDA / 59000 Post Qualification Open - National 47,619.00 0.00 2020-04-07 2020-04-14 2020-04-28 2020-05-12 2020-06-02 2021-11-21 Driven Development Implementation PROVISION OF TRAINING Selection SERVICE FOR BANANA VALUE CHAIN KE-BUNGOMA COUNTY- 149528-CS-LCS / RECRUITMENT OF FIRMS Consultant Supporting Community- Pending FOR PROVISION OF IDA / 59000 Post Qualification Open - National 47,619.00 0.00 2020-04-10 2020-04-17 2020-05-01 2020-05-08 2020-05-22 2021-12-23 Driven Development Implementation SERVICES TO THE Selection DAIRY VALUE CHAIN IN BUNGOMA COUNTY. KE-BUNGOMA COUNTY- 148145-CS-LCS / Consultant Recruitment of consultancy Supporting Community- Pending IDA / 59000 Post Qualification Open - National 47,619.00 0.00 2020-04-10 2020-04-17 2020-05-01 2020-05-08 2020-05-29 2021-12-30 firms to carryout training of Driven Development Implementation Selection CIGs on Beans value chains in Bungoma county. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3