Procurement Plan I. General 1. Project Information Country : Kenya Recipient : Republic of Kenya Project Name : National Agriculture and Rural Inclusive Growth Loan Credit No. : IDA 59000 2. Date of General Procurement Notice : 9th February 2018 3. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 3 million Open National ( Goods) – Open < $3 million Tender as per PPDA 2015 RFQ (Goods) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Works) Equal to or more than 15 million Open National (Works) - Open Tender Less than 15 million as per PPDA 2015 RFQ (works) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Non-consulting Equal to or More than 3 million Services) Method of Procurement Thresholds for Method (US$ equivalent) Open National (Non-consulting Less than 3 million Services) - Open Tender as per PPDA 2015 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection (Project Procurement Risk Rating is “High”): (a) Goods, information technology and Non-consulting Services: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1.5 million (b) Works (including turnkey, supply & installation of plant and equipment and PPP); First procurement under the project irrespective of value and all procurements estimated to cost more than USD 5 million and The prior review thresholds will be reviewed during the implementation of the project and modified, based on the risk assessment. 2. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non-consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 3. Prequalification Not Applicable Domestic Preference. The provision of domestic preference shall be applied in the procurement of goods following international market approach in accordance with Annex VI of the Regulations. Domestic preference shall not apply in the procurement of works. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Goods and RFP Consulting Services dated July 2016 will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject international competition. 5. Any Other Special Procurement Arrangements A. Procurement approach under CDD Approach by Communities: Applicable if stipulated in the PAD. B. When approaching the national market, as agreed in the Procurement Plan, the Open Tender procedure of Public Procurement and Asset Disposal Act 2015 and Regulations 2017 may be used. The specific Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. Other national procurement arrangements (other than national open competitive procurement), that may be applied by the Borrower (such as limited/restricted competitive bidding, request for quotations/shopping, direct contracting), shall be consistent with the Bank’s Core Procurement Principles and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply. In all cases, the national procurement procedures to be used shall give due attention to quality aspects. 6. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based As per requirements of para 7.3 of the Selection (QCBS) Regulations Quality Based Selection As per requirements of para 7.8 to 7.10 of (QBS) the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Budget (FBS) Regulations Selection Based on Least As per requirements of para 7.6 and 7.7 of the Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of Consultant’s Qualification the Regulations (CQ) Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Open Competitive As per requirements of para 7.36 and 7.37 of Selection the Regulations Limited Competitive As per requirements of para 7.38 of the Selection Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 0.5 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.2 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. PROCUREMENT Kenya : National Agricultural and Rural Inclusive Growth Project PLAN General Information Country: Kenya Bank’s Approval Date of the Original Procurement Plan: 2019-10-04 2021-02-25 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P153349 GPN Date: 2018-02-09 Project Name: National Agricultural and Rural Inclusive Growth Project Loan / Credit No: IDA / 59000 K Executing Agency(ies): ilifi County WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned KE-KILIFI COUNTY-211889- CW-RFQ / Excavation and equipping of 500m cubed farm water ponds and 100m Pending Supporting Community- Request for Single Stage - One 2021-04- cubed water farm ponds; IDA / 59000 Post Limited 92,429.00 0.00 Implementat 2021-01-04 2021-03-01 Driven Development Quotations Envelope 30 laying of cut-off drains and ion terraces; planting of trees for Mujibu Sustainable Land Management (SLM) KE-KILIFI COUNTY-216821- CW-RFQ / Excavation and equipping of 100m cubed Pending farm water ponds, laying of Supporting Community- Request for Single Stage - One 2021-06- IDA / 59000 Post Limited 35,425.00 0.00 Implementat 2021-02-09 2021-04-06 cut-off drains, and planting of Driven Development Quotations Envelope 05 ion trees for Manjenjeni Sustainable Land Management (SLM) KE-KILIFI COUNTY-216840- CW-RFQ / Desilting of water pan, embankment Pending Supporting Community- Request for Single Stage - One 2021-07- rehabilitation to support IDA / 59000 Post Limited 59,801.00 0.00 Implementat 2021-02-09 2021-04-06 Driven Development Quotations Envelope 05 VMGs in irrigation and ion enhancement of sustainable land use GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-KILIFI COUNTY-138538- Supporting County Single Stage - One GO-RFB / procurement of IDA / 59000 Community-Led Post Request for Bids Open - National 1,500,000.00 4.81 Terminated 2019-10-03 2019-10-04 2019-10-05 2019-10-04 2019-11-04 2019-10-04 2019-11-18 2019-10-04 2019-12-23 2019-10-04 2020-01-22 Envelope motorcycles Development KE-KILIFI COUNTY-140459- Under Project Coordination and Request for Single Stage - One GO-RFQ / PURCHASE OF IDA / 59000 Post Limited 40,000.00 0.00 Implementati 2019-11-03 2019-11-12 2019-12-29 2020-06-26 Management Quotations Envelope OFFICE FURNITURE on KE-KILIFI COUNTY-177868- Under GO-RFQ / Purchase of 20 Supporting Community- Request for Single Stage - One IDA / 59000 Post Limited 75,400.00 0.00 Implementati 2020-06-09 2020-06-15 2020-08-04 2020-09-04 motorcycles for each of the 20 Driven Development Quotations Envelope on participating wards KE-KILIFI COUNTY-178337- Under GO-RFQ / Purchase of two cell Project Coordination and Request for Single Stage - One IDA / 59000 Post Limited 5,176.00 0.00 Implementati 2020-06-20 2020-06-23 2020-08-15 2020-09-15 phones for two drivers and Management Quotations Envelope on ten cell phones for ten Officers KE-KILIFI COUNTY-178349- Under Project Coordination and Request for Single Stage - One GO-RFQ / Purchase of five IDA / 59000 Post Limited 14,117.00 0.00 Implementati 2020-06-20 2020-06-23 2020-08-15 2020-09-15 Management Quotations Envelope laptops for Officers on KE-KILIFI COUNTY-178362- Supporting County Under GO-RFQ / Purchase of Hand Request for Single Stage - One IDA / 59000 Community-Led Post Limited 7,124.00 0.00 Implementati 2020-06-20 2020-06-29 2020-08-15 2020-09-15 held soil testing scanner with Quotations Envelope Development on Unlimited annual licence fee KE-KILIFI COUNTY-192961- Under GO-RFQ / Purchase and Project Coordination and Request for Single Stage - One IDA / 59000 Post Limited 73,767.00 0.00 Implementati 2020-09-14 2020-09-28 2020-11-09 2021-05-08 installation of Management Quotations Envelope on Teleconferencing equipment NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-KILIFI COUNTY-149882- Consultant CS-CQS / Consultancy Supporting Community- Under IDA / 59000 Post Qualification Open - National 49,914.00 0.00 2019-04-16 2020-09-09 2019-05-07 2019-06-20 2020-07-10 2020-05-25 2020-10-17 2020-06-29 2022-06-30 Services for Coconut Service Driven Development Implementation Selection provider KE-KILIFI COUNTY-149885- Consultant CS-CQS / Consultancy Supporting Community- Under IDA / 59000 Post Qualification Open - National 49,914.00 0.00 2019-04-16 2020-08-31 2019-05-07 2019-06-20 2020-07-10 2020-05-25 2020-10-17 2020-06-29 2022-05-30 Services for Chicken Service Driven Development Implementation Selection provider Page 1 KE-KILIFI COUNTY-149886- Consultant CS-CQS / Consultancy Supporting Community- Under IDA / 59000 Post Qualification Open - National 49,914.00 0.00 2019-04-16 2020-09-04 2019-05-07 2019-06-20 2020-07-10 2020-05-25 2020-10-17 2020-06-29 2022-06-30 Services for Dairy Service Driven Development Implementation Selection provider KE-KILIFI COUNTY-149884- Consultant CS-CQS / Consultancy Supporting Community- Under IDA / 59000 Post Qualification Open - National 49,914.00 0.00 2019-04-16 2020-09-04 2019-05-07 2019-06-20 2020-10-12 2020-05-25 2020-06-29 2022-06-30 Services for Apiculture Service Driven Development Implementation Selection provider INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-KILIFI COUNTY-149896- Individual CS-CQS / Consultancy Supporting Community- Pending IDA / 59000 Post Consultant Limited 19,724.00 0.00 2020-04-19 2020-04-24 2020-05-15 2020-06-25 2022-07-06 Services for Dairy Technical Driven Development Implementation Selection officers KE-KILIFI COUNTY-149894- Individual CS-CQS / Consultancy Supporting Community- Pending IDA / 59000 Post Consultant Limited 19,724.00 0.00 2020-04-19 2020-04-30 2020-05-21 2020-06-25 2022-06-30 Services for Apiculture Driven Development Implementation Selection Technical officers KE-KILIFI COUNTY-149893- Individual CS-CQS / Consultancy Supporting Community- Pending IDA / 59000 Post Consultant Limited 19,724.00 0.00 2020-04-19 2020-04-30 2020-05-21 2020-06-25 2022-06-30 Services for Coconut Technical Driven Development Implementation Selection officers KE-KILIFI COUNTY-149892- Individual CS-CQS / Consultancy Supporting Community- Pending IDA / 59000 Post Consultant Limited 19,724.00 0.00 2020-04-19 2020-04-30 2020-05-21 2020-06-25 2022-05-28 Services for Chicken Technical Driven Development Implementation Selection officers Page 2