Project: ULAANBAATAR CLEAN AIR PROJECT Credit No.: IDA 5039-MN Project ID: P122320 Project Implementation Agency: MUNICIPALITY OF ULAANBAATAR, MONGOLIA Guidelines Version: JANUARY 2011 GPN Date: 28-Nov-11 Date of Bank no objection last time for 14-Jun-13 procurement plan: Date of this updating of procurement plan: 09-Oct-14 Period covered by this procurement plan: 2014 THRESHOLDS Category Procurement method Thresholds for Procurement method Thresholds for Prior Review NCB: = USD 500,000 Shopping: = USD 200,000 Shopping: =USD 200,000 For firm only: CQS: =USD 100,000 paragraph 3.6 of the Consultants Guidelines and all assignments for auditing PIU accounts, regardless of contract value IC: Assignments meeting the requirements of Only in Exceptional Cases Articles 5.1-5.6 of the Consultants Consultancy Guidelines. SSS: Assignments meeting the requirements of All SSS paragraphs 3.8-3.11 of the Consultant Guidelines SSS (IC): Assignments meeting the requirements of >=USD 20,000 paragraph 5.6 of Consultant Guidelines Shortlist Comprising =USD100,000 MONGOLIA ULAANBAATAR CLEAN AIR PROJECT IDA 5039-MN PROCUREMENT PLAN 2/10/2014 Prepared: 9/29/2011 Last Revised: 2/10/2014 Last Approved by WB: 6/14/2013 Last updated: 10/9/2014 No Category Num Contract ID Contract Name Proc't method WB review Estimated Actual cost (000' Plan vs. Actual BD preparation Submission to WB approval of Advertisement of EOI submission Bid Invitation Bid Opening Evaluation WB approval Contract Signing Contract Contract Amt Consultant Contract implementation total cost USD) WB 2 2 Complete Completion Name status BD EOI (000' USD) A. Goods 455 256 1 A2(b2) GLEQ-01 TS to Stove Producers: Laboratory Shopping Post 90 50.00 Plan 6/10/2013 6/21/2013 7/8/2013 7/17/2013 7/26/2013 9/9/2013 50,000.00 Suljee LLC, Mongolia Completed Equipment (Supply of additional equipment needed for sustainable operation of the Lab and equipment for testing of small water heating boiler) Actual 6/10/2013 7/25/2013 8/12/2013 9/30/2013 10/21/2013 12/20/2013 2 A2(b2) GLEQ-02 Supply of equipment for testing of small Shopping Post 90 122 Plan 2/7/2014 2/10/2014 2/24/2014 3/5/2014 3/7/2014 6/9/2014 122,400.00 Suljee LLC, Mongolia Under implementation water heating boiler Actual 2/8/2014 2/10/2014 2/24/2014 4/10/2014 4/24/2014 7/31/2014 3 A2(b2) GLEQ-03 Supply of equipment for stove development NCB Post 185 Plan 10/6/2014 10/8/2014 11/14/2014 12/3/2014 12/10/2014 2/13/2014 center Actual 4 A2(b2) GLEQ-04 2nd supply of additional equipment for Shopping Post 90 84 Plan 6/11/2014 6/13/2014 6/27/2014 7/28/2014 8/7/2014 11/18/2014 83,633.00 NOAMC LLC Under implementation sustainable operation of the Lab Actual 6/2/2014 6/4/2014 7/2/2014 8/12/2014 8/25/2014 10/27/2014 B. Works 380 5 Greening work, LOT1 (WPLT-01A): Pilot NCB Prior 227 Plan 3/31/2014 4/7/2014 4/21/2014 4/23/2014 5/26/2014 6/9/2014 6/23/2014 6/25/2014 10/25/2014 project for City Greening (Implementation of pilot project for a good example of establishment or Actual 6/13/2014 6/30/2014 9/4/2014 9/10/2014 10/13/2014 upgrading of green space in UB) 8/21/2014 B1(b) WPLT-01 Upgrading work LOT2 (WPLT-01-B): Pilot NCB Prior 153 Plan 3/31/2014 4/7/2014 4/21/2014 4/23/2014 5/26/2014 6/9/2014 6/23/2014 6/25/2014 10/25/2014 project for City Greening (Implementation of Actual 6/13/2014 6/30/2014 9/4/2014 9/10/2014 10/13/2014 pilot project for a good example of establishment or 8/21/2014 upgrading of green space in UB) C. Consulting Service 3,295 3,160 Contract Category Num Contract Name Proc't method WB review Estimated Actual cost (000' Plan vs. Actual TOR/BD WB approval of Advertisement of EOI submission Subm of RFP Proposals WB approval of WB approval of Contract Signing Contract Contract Amt (USD) Consultant Contract implementation ID total cost USD) preparation/review TOR EOI Shortlist/Ranking submission to submission Tech Proposal Negotiated Completion Name status (000' USD) to WB Bidders Contract 6 A1(a3) CSVC-01 Verification and quality control (Selection of CQS Prior 197 107.78 Plan 4/10/2013 6/14/2013 6/18/2013 7/19/2013 8/9/2013 8/19/2013 9/10/2013 9/30/2013 8/4/2013 8/4/2014 186,627,576.00₮ Ireeduin Garts NGO, Contract cancelled due to NGO for verification and quality control of stoves to be Mongolia the Consultant's poor delivered ger area households) Actual 4/10/2013 8/1/2013 8/26/2013 9/9/2013 9/25/2013 10/3/2013 10/25/2013 11/11/2013 11/13/2013 performance 7 A1(a3) CSVC-02 Verification and quality control (2nd selection CQS Post 88 Plan It depends on quality of of NGO for verification and quality control of stoves to service CSVC-01, which is be delivered ger area households) Actual subject to extendable. 8 A1 (a3) CSVC-03 Verification and quality control (10 individual SSS Post 5.5 Plan 9/1/2014 9/10/2014 10/3/2014 10 Individual Consultants Under implementation consultants to carry out the quality control of 1600 stoves that were installed in heating season of 2013- Actual 9/5/2014 9/08/204 2014) 9 A2(b1) CLTA-01 TA for Laboratory Testing and Stove QCBS Prior 600 287.54 Plan 10/15/2011 10/21/2011 10/26/2011 11/16/2011 1/10/20121 3/28/2012 5/9/2012 6/11/2012 1/15/2013 1/17/2013 1/16/2015 287,540.00 Mon-Energy Consult LLC, Under implementation Development Center (Increase technical capacity Mongolia and sustainability of SEET, Support SDC for design and production of cleaner, affordable stoves & boilers) Actual 10/27/2011 12/13/2011 3/12/2012 4/30/2012 6/11/2012 9/7/2012 1/11/2013 1/18/2013 10 A2(b4) SWHB-01 Low Pressure Boiler Market Study (Assist CQS Prior 180 80 Plan 9/15/2011 11/2/2011 1/3/2012 1/17/2012 3/3/2012 4/6/2012 5/4/2012 5/18/2012 5/28/2012 10/29/2012 Reason of rebidding: The selected firm proposed too MUB in design a program supporting rapid high financial proposal penetration of clean, affordable small water Actual 1/4/2012 1/18/2012 3/12/2012 5/21/2012 6/21/2012 10/11/2012 heating boilers and development of sustainable boiler market) Plan 12/16/2013 12/30/2013 1/6/2014 1/22/2014 2/19/2014 2/20/2014 3/20/2014 4/18/2014 4/24/2014 9/25/2014 TOR revised, hence Actual rebidding required Plan 12/18/2013 1/13/2014 2/3/2014 2/17/2014 3/3/2014 3/31/2014 4/17/2014 4/23/2014 11/23/2014 143,088,000.00₮ EEC LLC Under implementation Actual 12/5/2013 1/9/2014 1/13/2014 2/3/2014 2/19/2014 2/27/2014 3/17/2014 3/25/2014 4/4/2014 11 B1(a) CPLG-01 Study for City Greening & Preparation of QCBS Prior 280 406.39 Plan 10/5/2011 3/30/2012 4/2/2012 4/20/2012 5/15/2012 5/30/2012 6/11/2012 4/5/2013 4/30/2013 5/1/2013 5/13/2015 406,392.00 ASCONIT Consultants (France); Under implementation Sub-Consultants: ALMEC Pilot Project (Preparation of technical and Corporation (Japan), VPI Inc. economic feasibility of a city greening investment and (Japan), DESO Architects development of pilot project) Actual 10/5/2011 4/15/2012 4/2/2012 4/20/2012 5/22/2012 8/14/2012 9/24/2012 4/2/2013 5/8/2013 5/13/2013 (France), and Institute of Geo- Ecology (Mongolia) 12 B2(a) CPAP-01 FS for Improved Emission Control and Ash QCBS Prior 395 482.97 Plan 10/29/2011 4/20/2012 1/30/2013 2/25/2013 4/17/2013 4/30/2013 6/12/2013 7/15/2013 8/16/2013 8/26/2013 2/26/2014 482,971.00 SGS-SociétéGénérale de Under implementation Ponds (Review and assess all possible measures to Surveillance S.A., reduce emissions including improved emission Switzerland controls & improved ash pond management) Actual 10/17/2011 4/20/2012 1/30/2013 2/25/2013 4/17/2013 4/30/2013 6/12/2013 7/16/2013 9/11/2013 9/16/2013 13 B3(a) CDHS-01 FS for Rehabilitation & Expansion of DH QCBS Prior 600 796.99 Plan 11/6/2012 12/5/2012 1/11/2013 2/4/2013 3/18/2013 4/15/2013 5/13/2013 6/28/2013 7/26/2013 8/5/2013 8/5/2014 $ 790,592.00 JV of SEURECA (Leading Under implementation system (Recommend investment and institutional firm, France) and DESL capacity building program for UB district heating (India) supply system - technically, environmentally, Actual 11/6/2012 12/5/2012 1/11/2013 2/4/2013 3/18/2013 4/12/2013 5/13/2013 7/16/2013 9/3/2013 9/23/2013 10,340,000.00₮ economically and financially feasible) 14 B4(a) CAHS-01 Affordable Housing Study (Development of QCBS Prior 415 593.02 Plan 11/1/2011 6/8/2012 6/11/2012 7/2/2012 7/16/2012 7/26/2012 9/6/2012 9/28/2012 10/19/2012 11/2/2012 4/19/2013 593,023.00 Affordable Housing Institute, Rejected all EOIs due to Affordable Housing Strategy) Actual 10/26/2011 4/15/2012 5/25/2012 6/15/2012 9/4/2012 9/7/2012 USA lack of experience Plan Rebidding 9/17/2012 10/19/2012 1/21/2013 4/1/2013 4/30/2013 6/24/2013 7/24/2013 8/1/2013 4/1/2015 Under implementation Actual 9/17/2012 10/19/2012 2/6/2013 4/1/2013 4/30/2013 6/25/2013 9/2/2013 9/5/2013 1/7/2015 2/5 Contract Category Num Contract Name Proc't method WB review Estimated Actual cost (000' Plan vs. Actual TOR/BD WB approval of Advertisement of EOI submission Subm of RFP Proposals WB approval of WB approval of Contract Signing Contract Contract Amt (USD) Consultant Contract implementation ID total cost USD) preparation/review TOR EOI Shortlist/Ranking submission to submission Tech Proposal Negotiated Completion Name status (000' USD) to WB Bidders Contract 15 C2(a) CPC-01A Support Operational Work of Coordination IC Prior 125 19.22 Plan 3/1/2012 3/28/2012 1/17/2013 2/7/2013 3/18/2013 3/27/2013 3/27/2014 19,224.77 Ts.Ariuntuya Completed (Assistance to Vice Mayor in charge of Ecology and Green Development of UB to continuously coordinate Actual 3/1/2012 4/15/2012 1/17/2013 2/7/2013 3/18/2013 3/27/2013 4/1/2014 air pollution reduction activities in UB, research Actual 5/8/2014 4/3/2015 25,020,000.00₮ Under implementation coordinator) 16 C2(a) CPC-01B Support Operational Work of Coordination IC Prior 125 19.22 Plan 3/1/2012 3/28/2012 1/17/2013 2/7/2013 3/18/2013 3/20/2013 3/27/2014 19,224.77 D.Munkhzul Completed (Assistance to Vice Mayor in charge of Ecology and Green Development of UB to continuously coordinate Actual 3/1/2012 4/15/2012 3/18/2013 3/27/2013 4/1/2014 air pollution reduction activities in UB, communication Actual 5/8/2014 4/3/2015 25,020,000.00₮ Under implementation coordinator) 17 C2(c) CPAS-01 Support for PR campaign (Develop and CQS Prior 195 199.00 Plan 4/1/2012 4/13/2012 5/22/2012 6/11/2012 9/4/2012 3/29/2013 4/19/2013 6/6/2013 6/10/2013 6/10/2014 199,000.00 JV of BREAKTHROUGH PR Completed implement a package of consistent public awareness CO., LTD (Mongolia) and campaigns and assist MUB in supporting effective air OGILVY PUBLIC pollution reduction program in UB city) Actual 4/1/2012 4/13/2012 5/22/2012 6/11/2012 9/4/2012 3/29/2013 4/19/2013 6/6/2013 6/10/2013 4/31/2014 RELATIONS WORLDWIDE COMPANY (Canada) 18 C3(c) CPMT-01 M&E (Evaluation of Current status of clean air CQS Prior Plan Removed activities in UB ) Actual 19 A2(b1) CLTA-02 Supervision of Lab equipment installation SS Prior 75.00 153.83 Plan 3/27/2013 4/5/2013 5/21/2013 5/22/2013 1/22/2014 74,015.53 Mr. Crispin Pemberton-Pigott Contract exteneded, (Verify lab equipment reassembling and ensure new under implementation operators to be able to operate and maintain SEET lab Actual 3/27/2013 4/2/2013 5/21/2013 5/22/2013 6/15/2015 79,818.00 independently) 20 A2(b5)1 CHWS-01 Heating Wall Consultant (Study of heating walls IC Post 14.5 14.09 Plan 5/13/2013 5/14/2013 5/24/2013 6/3/2013 6/14/2013 9/1/2013 14,091.66 P.Sharavnyamba Completed in use, determination of requirements for safe connection of new clean low-emission) Actual 5/13/2013 5/14/2013 5/24/2013 6/3/2013 8/21/2013 9/30/2013 20,203,641 MNT TOTAL 4,130 3,416 Description: 1 CQS - Consultant Qualification Selection - New contract, added due to causing requirement. 2 - In order to have list of potential suppliers/manufacturers for the supply of goods (in case of shopping) we are planning to organize at the 1st the advertisement of request for EOI then QCBS - Quality and Cost Based Selection based on the collected list the request for quotation will be submitted to the potential bidders . QBS - Quality Based Selection IC - Individual Consultant Revised SSS - Single Source Selection NCB - National Competitive Bidding Contracts for 2014 Updated by: Yu.Purevsuren, Procurement Specialist, PMU 1/7/2015 3/5 143,088,000 1,785 80,161