Page 1 Procurement Plan-Goods Country/Organisation: Nigeria- Abia Project/Programme: Abia State HIV/AIDS Prog. Dev. Project ( Procurement Plan for 2008 If Post-Review, No-objection Dates are not needed Loan #: CR 3556 UNI Spec Proc Notice Advert Contract Implementation Description* Package Number Lot Number Estimated Amount in US $ Procurement Method Pre-or Post Qualification Prior or Post Review Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Advert Date Contract Signature Opening of Let of Credit Arrival of Goods Inspection Final Acceptance If Prequalification Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks add 7-13 wks Actual Actual List of Contracts AB/HAPDP/NS/01/08 1 15.25 Shopping post post Plan NA NA NA 04/03/08 18/03/08 N/A NA Plan 15.25 01/04/08 NA 04/04/08 NA 06/05/08 07/05/08 Actual Actual AB/HAPDP/NS/02/08 1 16. 93 Shopping post post Plan NA NA NA 04/03/08 18/03/08 N/A NA Plan 16. 93 01/04/08 NA 04/04/08 NA 06/05/08 07/05/08 Actual Actual AB/HAPDP/NS/03/08 1 8.47 Shopping post post Plan NA NA NA 11/03/08 25/03/08 N/A NA Plan 8.47 02/04/08 NA 08/04/08 NA 08/05/08 09/05/08 Actual Actual AB/HAPDP/NS/04/08 1 6.36 Shopping Post Post Plan NA NA NA 08/09/08 22/09/08 N/A NA Plan 6.36 06/10/08 NA 13/10/08 NA 10/11/08 24/11/08 Actual Actual AB/HAPDP/NS/05/08 1 4.24 Shopping post post Plan NA NA NA 18/03/08 02/04/08 N/A NA Plan 4.24 09/04/08 NA 15/04/08 NA 15/05/08 16/05/08 Actual Actual AB/HAPDP/NS/06/08 1 4.24 Shopping post post Plan NA NA NA 18/03/08 02/04/08 N/A NA Plan 4.24 09/04/08 NA 15/04/08 NA 15/05/08 16/05/08 Actual Actual AB/HAPDP/NS/07/08 1 16.95 Shopping post post Plan NA NA NA 18/03/08 02/04/08 N/A NA Plan 16.95 09/04/08 NA 15/04/08 NA 15/05/08 16/05/08 Actual Actual AB/HAPDP/NS/08/08 1 16.95 Shopping post post Plan NA NA NA 07/04/08 21/04/08 N/A NA Plan 16.95 29/04/08 NA 05/05/08 NA 04/06/08 06/06/08 Actual Actual AB/HAPDP/NS/09/08 1 6.78 Shopping post post Plan NA NA NA 07/04/08 21/04/08 N/A NA Plan 6.78 29/04/08 NA 05/05/08 NA 04/06/08 06/06/08 Actual Actual Development , Production, Dessimination of Gingles, Posters, Handbills etc. AB/HAPDP/NS/10/08 1 25.42 Shopping post post Plan NA NA NA 21/04/08 05/05/08 N/A NA 25.42 13/05/08 NA 20/05/08 NA 19/06/08 20/06/08 pp Actual Total Cost 115.25 Plan Plan 115.25 Actual Actual 0.00 Fill gray cells only! Production of NNRIMS Forms Production ans Dissemination of NNRIMS Bulletin/ News Letters Procurement of 1000 no T-Shirts, 1000no fez caps for World AIDS Day 15 NO Flexis Stationeries Production ans dissemination of Abia SSP Bid Evaluation Contract Finalization BASIC DATA Bidding Period Draft Bid Documents, including specs and quantities, draft SPN Norm Duration of Proc Steps 12 Nos Motorcycle 1 No Laptop, 1 No Desktop and Accessories ,4 no Stabilizers, 2 No colour printer, 2 no photocopiers, 3 nos Office Tables, 2 nos File Cabinet, 3 nos Computer Tables, 24 No Paded Chairs, 10 No Plastic Chairs, 1 no Flip Chart Board & Accessories 425980PROP0P071ment0Plan020080FINAL.xls 1 of 15 2/21/2008 4:40 AM Page 2 Procurement Plan-Works Country/Organisation: Project/Programme: Loan #: Description* Package Number Lot Number Lumpsum or Bill of Quantities Procurement Method Estimated Amount in US $ Pre-or Post Qualification Prior or Post Review If Prequalification add 7-13 wks List of Contracts Total Cost 0.00 0.00 Fill gray cells only! Norm Duration of Proc Steps Basic Data 425980PROP0P071ment0Plan020080FINAL.xls 2 of 15 2/21/2008 4:40 AM Page 3 Procurement Plan-Works Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Bid Evaluation Bidding Period Draft Bid Documents, including specs and quantities, draft SPN 425980PROP0P071ment0Plan020080FINAL.xls 3 of 15 2/21/2008 4:40 AM Page 4 Procurement Plan-Works Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Contract Amount in US$ '000 Date Contract Award Date Contract Advert Date Contract Signature Mobilization Advance Payment Substantial Completion Final Acceptance Plan 1 wk 1.5-3 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 Actual 0.00 Contract Implementation Contract Finalization 425980PROP0P071ment0Plan020080FINAL.xls 4 of 15 2/21/2008 4:40 AM Page 5 Procurement Plan-Works Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Final Cost 0.00 0.00 425980PROP0P071ment0Plan020080FINAL.xls 5 of 15 2/21/2008 4:40 AM Page 6 Procurement Plan-Consultants 2 Country/Organisation: For Contracts under projects approved before the May 2002 Guidelines Project/Programme: If Post-Review, No-objection Dates are not needed Loan #: Contract Type Description* Selection Method Lumpsum or Time-Based Estimated Amount in US$ '000 Prior/Pos t Review Plan vs. Actual Prep & Submission by Ex Ag No- objection Date On-line UNDB Gateway Nat Press Lead-time before shortlist Submission Date No- objection Date Plan vs. Actual Invitation Date Submission/ Opening Date Submission Evaluation Report (T) No-objection Evaluation Report (T) Opening Financial Proposals Preparation Eval Report (T) (F) Negotiations (N) Plan vs. Actual Submission Date No-objection Date Contract Amount in US$ '000 Contract Award Date Contract Advert Contract Signature Plan vs. Actual Mobilization Advance Payment Draft Report Final Report Final Cost Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks Plan 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Plan Actual Actual Actual Actual List of Contracts QCBS Lumpsum 372.03 prior Plan 10/03/08 7/4/08 14/4/08 28/04/08 12/5/08 26/05/08 Plan 9/06/08 07/07/08 NA NA NA 21/07/08 04/08/08 Plan 18/08/08 01/09/08 372.03 08/09/08 15/09/08 29/09/08 Plan 13/10/08 03/11/08 01/12/08 372.03 Actual Actual Actual Actual CQ Lumpsum 12.71 post Plan N/A N/A N/A N/A N/A N.A Plan 06/06/08 04/07/08 NA NA NA 18/07/08 01/08/08 Plan 08/08/08 15/08/08 12.71 22/08/08 29/08/08 05/09/08 Plan 19/09/08 17/10/08 14/11/08 12.71 Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Total Cost 384.74 Plan Plan Plan 384.74 Plan 384.74 0.00 Actual Actual Actual 0.00 Actual 0.00 Fill gray cells only! Contract Implementation AUDIT/CONSULTANCY Contract Finalization Proposal Evaluation and Negotiation for Projects after May 2002 Technical (T) & Financial (F) and Negotions (N) Preparation Request for Proposals Norm Duration of Proc Steps Provision of HAF/RRF Draft Contract Request for EOI (where required) Short List Consultant Proposals 425980PROP0P071ment0Plan020080FINAL.xls 6 of 15 2/21/2008 4:40 AM Page 7 ABIA STATE HIV/AIDS PROGRAMME DEVELOPMENT PROJECT TRAINING AND CAPACITY BUILDING 2008 S/NO DEPT DESCRIPTION OF TRAINING DESIGNATION VENUE DURATION 1 SACA CAPACITY BUILDING FOR PROJECT TEAM/SUPPORT STAFF PROJECT TEAM/SUPPORT STAFF VARIOUS VARIOUS Leadership and Team Building Project Manager LBS 2wks Advanced Project Mgt Project Manager ASCON 2wks Analysis and Research Methodology M&E Officer ASCON 2wks Technical Report Writing M&E Officer UI 2wks Procurement of Work Seminar Proc. Officer LBS 2wks Adv. Purchasing and supply Mgt Proc. Officer ASCON 2wks Advanced Fin. Mgt Course Accountant ASCON 2wks Public Sector Auditing Course Accountant ASCON 2wks Advanced Fin. Mgt Course Auditor ASCON 2wks Public Sector Auditing Course Auditor ASCON 2wks Community Mobilization for HIV/AIDS CMO Cnt. For Pop & Dev 2wks Management Information System CMO World Wide Solutions Abuja 2wks Learning Media Technology Communications Officer ASCON 2wks Mangement Information System Communications Officer World Wide Solutions, Abuja 2wks Training for support staff Support staff Various 1wk Page 8 TOTAL COST $ 000 REMARKS 51.88 Lumpsum for these activities is shown as it appears in the approved wkplan. No Objection would be sought for specific trainings. unknown The training cost not known yet unknown 0.81 0.42 2.08 0.38 0.64 0.55 0.64 0.55 Negotiable Negotiable Negotiable Negotiable Negotiable Page 9 Country/Organisation: Nigeria- Abia Project/Programme: Abia State HIV/AIDS Prog. Dev. Project ( Procurement Plan for 2008 If Post-Review, No-objection Dates are not needed Loan #: CR 3556 UNI Spec Proc Notice Advert Contract Implementation Description* Package Number Lot Number Estimated Amount in US $ Procurement Method Pre-or Post Qualification Prior or Post Review Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan vs. Actual Contract Amount in US$'000 Date Contract Award Date Contract Advert Date Contract Signature Opening of Let of Credit Arrival of Goods Inspection Final Acceptance If Prequalification Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks add 7-13 wks Actual Actual List of Contracts AB/HAPDP/NS/MOH/0 1/08 1 15.25 Shopping post post Plan NA NA NA 04/03/08 18/03/08 N/A NA Plan 01/04/08 NA 04/04/08 NA 06/05/08 07/05/08 Actual Actual date AB/HAPDP/NS/MOH/01/07 1 16. 93 Shopping post post Plan NA NA NA 11/03/05 25/03/05 N/A NA Plan 09/04/05 NA 16/04/08 NA 30/04/08 02/05/08 Actual Actual Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Actual Actual Plan Actual Total Cost #REF! Plan Plan 115.25 Actual Actual 0.00 Fill gray cells only! Contract Finalization Norm Duration of Proc Steps Office equipment: 1no Laptop, 1no Desk Top, 2no Printers Purchase of 1000 packets of Condoms Draft Bid Documents, including specs and quantities, draft SPN BASIC DATA Bidding Period Bid Evaluation Page 10 MINISTRY OF HEALTH ABIA STATE: PROCUREMENT PLAN - WORKSHOP SCHEDULE DESCRIPTION PARTICIPANTS OBJECTIVE NO. OF PARTICIPANTS DURATION 1 Training of Patent Medicine Dealers on Condom promotion Patent Medicine Dealers To train Patent Medicine Dealerson condom promotion 200 1Day 2 Training of Okada Riders Okada Riders Okada Riders on HIV/AIDS 50 3 Days 3 Training for Long distance truckers Long truck Riders To sensitize long truck Drivers on HIV/AIDS 50 3 Days 4 Training of Nurses in private Health Facilities Nurses in Private Health Facilities To improve the skills of Nurses on HIV/AIDS mgt 50 3 Days 5 Training of Lab Scientists in TB clinics Lab Scientists Improve the skills of Lab Scientists on HIV/AIDS 40 3 Days 6 Training of Traditional Birth Attendants on HIV/AIDS Mgt Traditional Birth Attendants Improve the skills of TBAs on HIV/AIDS 50 3 Days 7 Training of Doctors and Nurses mon Syndromic Mgt Doctors and Nurses Improved skills of Doctors and Nurses 40 3 Days 8 Training of women of Child- Bearing age on PMTCT Women of Child bearing age Sensitization of Women of Child bearing age 50 3 Days 9 Page 11 MINISTRY OF HEALTH ABIA STATE: PROCUREMENT PLAN - WORKSHOP SCHEDULE VENUE TOTAL COST ( Naira)000 State 500,000.00 State 750,000.00 State 500,000.00 State 1,000,000.00 State 1,000,000.00 State 1,300.000.00 State 1,000,000.00 State 1,000,000.00 Page 12 ABIA STATE: PROCUREMENT PLAN - WORKSHOP SCHEDULE DESCRIPTION PARTICIPANTS OBJECTIVE Attend NACA/SACA /WB Meetings SACA, SPT To share information and empowerStake hoders Training of orientation and mobilization officers of NOA POMOS OF NOA To Disseminate HIV/AIDS information at the grass root Domestication/Stepping down the PEP Model PEER EDUCATORS Education targeted at PEP Models Workshop for out of school youths Out of School Youths To sensitize participants on the issue of HIV/AIDS and how it affects the people Workshop for media practitioners Media Practitioners To train Media practitioners on appropriate use of language, ethics and new knowledge of HIV/AIDS Empowering the private sector in the fighr against HIV/AIDS Private sector: Bankers, Hoteliers, etc To sensitize participants on the fight against HIV/AIDS Workshop on proposal writing ans Resource mobilization NGOs, CBOs, FBOs, etc To help CSOs Develop Appropriate skills on proposal writing TOT of State and LGA M&E Offcicers on use oif NNRIMS tools State & LGA M&E Officers M&E officers at all levels able to use NNRIMS forms Page 13 Workshop for M&E TWG members M&E TWG Members To Build the Capacities of M&E TWG Workshop Planningmeeting for Line Ministries/LACAs Line Ministries?LACAs Workplan preperation Domestication of the NATIONAL HIV/AIDS Workplace policy in Abia State Production of the State Workplace policy To create enabling working environment for all Sensitization workshop for traditional rulers Traditional Rulers To sensitize Traditional Rulers onHIV/AIDS Workshop for religious leaders Religious Leadeers To sensitize Religious leaders onHIV/AIDS Workshop for Uniformed men Police, Customs, immigration, Road safety, etc To sensitize Uniform men on HIV/AIDS Workshopfor SDP M/E Officers SDP M/E Officers To build the capacity of SDP M/E Officers in the State ICASA 2008 at Senegal SACA Chair, 3 SPT, 1PLWHA To equip stakeholders with best practices in the region Page 14 NO. OF PARTICIPANT S DURATION VENUE TOTAL COST ( Naira)000 6 12 months State 9500 30 2days State 500 50 3 DAYS Abia State 800 50 3days Umuahia, Abia State 500 40 3 Umuahia Aba State 600 50 2 Days Abia State 500 50 3days Abia State 750 50 3days State 1000 Page 15 35 3days State 1000 40 3days State 1200 1 wk State 300 30 3days State 500 30 3days State 500 40 3days State 500 50 3days State 1000 5 State 3000 **To be funded by State