Office of the Senior Minister Ghana Public Sector Reforms for Results Project Grant No.: P 164665 Procurement Plan General 1. Bank’s approval Date of the Procurement Plan August 27, 2018 2. Date of General Procurement Notice: 3RD September, 2018. 3. Period covered by this Procurement Plan: December, 2018 to March, 2019 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: No. Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Not Applicable 2. NCB (Goods) Above US$ 500,000 3. ICB (Works) Not Applicable 4. NCB (Works) Not Applicable 5. (Non-Consultant Services) Not Applicable 2. Prequalification. Bidders when applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable 4. Reference to (if any) Project Operational/Procurement Manual: None 5. Any Other Special Procurement Arrangements: Not Applicable 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Estimated Domestic Review Ref. Description Cost Packages Preference by Bank Comments No. US$ million (yes/no) (Prior / Post) Summary of the ICB 1 (Goods) None None None None Summary of the NCB Supply of office (Goods) equipment and 2a 300,000 2 YES Prior supply of vehicles AUGUST, 2018 Summary of the NCB 2b (Goods) None None None None Summary of the ICB 3 (Non-Consultant None None None None Services) Summary of the NCB 4 (Non-Consultant None None None None Services) III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 1,000,000 None so far 2. Single Source (Firms) All 30 so far 3. Individual Above US$ 300,000 12 so far 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. Description of Assignment Estimated Review No. Cost Packages by Bank Comments US$ million (Prior / Post) Summary of number of 1 contracts that will be let 3,300,000 7 Prior under QCBS Summary of number of 2 contracts that will be let 2,585,000 36 Post under other methods AUGUST, 2018 PROCUREMENT Ghana : Public Sector Reform for Results Project PLAN General Information Country: Ghana Bank’s Approval Date of the Original Procurement Plan: 2018-08-28 2019-07-13 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P164665 GPN Date: 2019-06-24 Project Name: Public Sector Reform for Results Project Loan / Credit No: / , IDA / 63230 Executing Agency(ies): OFFICE OF THE SENIOR MINISTER WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Pending GH-OSM-75304-GO-RFQ / Request for Single Stage - One / Post Open - National 0.00 Implementati 2018-10-06 2018-12-01 2019-03-01 NPSRS Printing Quotations Envelope on GH-OSM-121498-GO-RFQ / PROCUREMENT OF 10 NO. Pending Single Stage - One REGISTRATION VANS FOR IDA / 63230 Post Request for Bids Open - National 0.00 Implementati 2019-07-08 2019-07-13 2019-08-24 2019-09-23 2019-10-28 2020-04-25 Envelope BIRTHS AND DEATHS on REGISTRY. GH-OSM-121499-GO-RFQ / Pending Single Stage - One PROCUREMENT OF 120 IDA / 63230 Post Request for Bids Open - National 0.00 Implementati 2019-07-08 2019-07-13 2019-08-24 2019-09-23 2019-10-28 2020-04-25 Envelope No. MOTORBIKES on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GH-OSM-75576-NC-RFB / Pending Organisation of Outreach on Single Stage - One / Post Request for Bids Open - National 0.00 Implementati 2019-01-14 2019-01-19 2019-03-02 2019-04-01 2019-05-06 2019-11-02 Social media, Print and Envelope on direct engagements CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 GH-OSM-75313-CS-CQS / Selection of an independent firm for obtaining beneficiary Consultant Pending feedback and effective / Post Qualification Open - National 0.00 2018-10-02 2018-10-23 2018-12-06 2019-01-05 2019-02-09 2019-05-10 Implementation grievances and complaints Selection handling for OSM&PMU and CHRAJ GH-OSM-75315-CS-CQS / Consultancy services to Review performance management systems in public/civil service Consultant Pending organizations to strengthen / Post Qualification Open - National 0.00 2018-11-06 2018-11-27 2019-01-10 2019-02-09 2019-03-16 2019-06-14 Implementation vision and align higher-level Selection organizational goals with functional objectives and targets of current government priorities GH-OSM-75316-CS-CQS / Consultancy service for Peer- based learning, knowledge- Quality And Cost- Open - Pending / Post 0.00 2018-11-07 2018-11-28 2019-01-11 2019-02-08 2019-03-10 2019-04-14 2019-05-19 2020-05-18 sharing and dissemination of Based Selection International Implementation international and national good practices GH-OSM-75318-CS-CQS / Consultancy service for Peer- Consultant based learning, knowledge- Pending / Post Qualification Open - National 0.00 2018-10-15 2018-11-05 2018-12-19 2019-01-18 2019-02-22 2019-05-23 sharing and dissemination of Implementation Selection international and national good practices GH-OSM-75319-CS-QCBS / Consultancy services to Update and roll out Quality And Cost- Pending standardized templates and / Prior Open - National 0.00 2018-09-03 2018-09-24 2018-11-07 2018-12-05 2019-01-04 2019-02-08 2019-03-15 2020-03-14 Based Selection Implementation formats for Citizen Service Charters (CSCs) in selected entities GH-OSM-75320-CS-QCBS / Consultancy services to Monitor implementation of CSCs by Selected Entities Quality And Cost- Pending including through semi- / Prior Open - National 0.00 2018-10-01 2018-10-22 2018-12-05 2019-01-02 2019-02-01 2019-03-08 2019-04-12 2020-04-11 Based Selection Implementation annual reports, Customer Satisfaction Surveys, Mystery Shopping, and an upgraded PSC website GH-OSM-75327-CS-CQS / Consultancy services for Consultant Rapid appraisal and impact Pending / Post Qualification Open - National 0.00 2018-11-05 2018-11-26 2019-01-09 2019-02-08 2019-03-15 2019-09-11 evaluation of PSRRP Implementation Selection activities in relevant Selected Entities GH-OSM-75328-CS-QCBS / Consultancy services for citizen consultation, feedback and engagement, developing and rolling out mobile app- Quality And Cost- Pending based applications on / Prior Open - National 0.00 2018-11-07 2018-11-28 2019-01-11 2019-02-08 2019-03-10 2019-04-14 2019-05-19 2020-05-18 Based Selection Implementation processes and procedures in the PSC/OHCS. TV, radio and social media programs/discussions to engage citizens Page 2 GH-OSM-75330-CS-CQS / Consultancy service to Prepare and adopt a Gender Consultant Strategy and Action Plan Pending / Post Qualification Open - National 0.00 2018-09-11 2018-10-02 2018-11-15 2018-12-15 2019-01-19 2019-07-18 applicable to all entities Implementation Selection under the PSC/OHCS, and train entities to implement it GH-OSM-75365-CS-CQS / Consultancy services to Consultant Pending Develop a strategy and / Post Qualification Open - National 0.00 2018-09-04 2018-09-25 2018-11-08 2018-12-08 2019-01-12 2019-04-12 Implementation action plan to increase Selection revenues generated. GH-OSM-75368-CS-CQS / Consultancy services to Consultant Pending Develop a strategy and / Post Qualification Open - National 0.00 2018-09-03 2018-09-24 2018-11-07 2018-12-07 2019-01-11 2019-07-10 Implementation action plan to increase Selection revenues generated. GH-OSM-75371-CS-CQS / Consultancy service to Develop a strategy and Consultant action plan to reduce - and Pending / Post Qualification Open - National 0.00 2018-09-03 2018-09-24 2018-11-07 2018-12-07 2019-01-11 2019-07-10 if possible eliminate - the Implementation Selection stock of arrears as of June 30, 2018 for PSC, OHCS, MOI, BDR, MOT and DVLA GH-OSM-75375-CS-CQS / Consultancy service to Develop a strategy and Consultant action plan to reduce the Pending / Post Qualification Open - National 0.00 2018-09-18 2018-10-09 2018-11-22 2018-12-22 2019-01-26 2019-04-26 time taken for pension- Implementation Selection eligible staff to receive the first monthly pension after retirement to one month GH-OSM-75378-CS-CQS / Consultancy service to Review and update Consultant Pending Performance Agreement / Post Qualification Open - National 0.00 2018-09-10 2018-10-01 2018-11-14 2018-12-14 2019-01-18 2019-04-18 Implementation guidelines and templates and Selection Staff Performance Appraisal Instruments GH-OSM-75382-CS-CQS / Consultancy service to Monitor Performance of Consultant Selected Ministries and Pending / Post Qualification Open - National 0.00 2018-09-05 2018-09-26 2018-11-09 2018-12-09 2019-01-13 2019-04-13 OHCS: Validate draft Implementation Selection Performance Agreement, Mid- Year Review, End of Year Joint evaluation GH-OSM-75388-CS-CQS / Consultancy service to Consultant Pending Develop Framework for / Post Qualification Open - National 0.00 2018-09-17 2018-10-08 2018-11-21 2018-12-21 2019-01-25 2019-07-24 Implementation continuous organizational Selection learning and development GH-OSM-75391-CS-CQS / Consultant Consultancy service to Build Pending / Post Qualification Open - National 0.00 2018-09-10 2018-10-01 2018-11-14 2018-12-14 2019-01-18 2019-04-18 Capacity of Civil Service Implementation Selection Training Institutions GH-OSM-75394-CS-CQS / Consultancy services to Quality And Cost- Open - Pending Modernize the Enabling / Prior 0.00 2018-12-10 2018-12-31 2019-02-13 2019-03-13 2019-04-12 2019-05-17 2019-06-21 2020-06-20 Based Selection International Implementation Environment for High Performance Page 3 GH-OSM-75395-CS-QCBS / Consultancy services to Quality And Cost- Pending Modernize the Enabling / Prior Open - National 0.00 2018-09-24 2018-10-15 2018-11-28 2018-12-26 2019-01-25 2019-03-01 2019-04-05 2020-04-04 Based Selection Implementation Environment for High Performance GH-OSM-75398-CS-CQS / Consultancy service to Revise and update Client Consultant Pending Service Charters (CSCs) and / Post Qualification Open - National 0.00 2018-09-12 2018-10-03 2018-11-16 2018-12-16 2019-01-20 2019-03-21 Implementation institutionalize Standards of Selection Services for OHCS and relevant Selected Entities GH-OSM-75400-CS-CQS / Consultancy service to Monitor relevant Selected Entities' compliance with CSCs and service delivery Consultant Pending standards including / Post Qualification Open - National 0.00 2018-12-10 2018-12-31 2019-02-13 2019-03-15 2019-04-19 2019-10-16 Implementation reviewing work systems and Selection processes, developing an Operational Manual training of CSU staff responsible for customer service GH-OSM-75409-CS-CQS / Consultancy service for Rapid appraisal and impact Consultant Pending evaluation of programs and / Post Qualification Open - National 0.00 2018-09-10 2018-10-01 2018-11-14 2018-12-14 2019-01-18 2019-04-18 Implementation PSRRP activities in OHCS Selection and relevant Selected Entities GH-OSM-75411-CS-QCBS / Consultancy service for Assessment of existing data value chain of MDAs and MMDAs, development of Quality And Cost- Open - Pending / Prior 0.00 2018-11-15 2018-12-06 2019-01-19 2019-02-16 2019-03-18 2019-04-22 2019-05-27 2020-05-26 data, collection, analytics Based Selection International Implementation and visualization tools, M&E and results delivery capacity gaps and capacity building needs of MDAs and MMDAs GH-OSM-75413-CS-QCBS / Consultation service to Design Front Line Service Delivery Monitoring Programme, Rapid Service Quality And Cost- Open - Pending Delivery Tracking System, / Prior 0.00 2018-11-15 2018-12-06 2019-01-19 2019-02-16 2019-03-18 2019-04-22 2019-05-27 2020-05-26 Based Selection International Implementation Social Media Monitoring for Results Project and a National Monitoring and Evaluation Communication Strategy GH-OSM-75416-CS-QCBS / Consultancy for Annual Quality And Cost- Open - Pending citizen assessment surveys / Prior 0.00 2018-12-05 2018-12-26 2019-02-08 2019-03-08 2019-04-07 2019-05-12 2019-06-16 2020-06-15 Based Selection International Implementation (Listening to Ghana) and publication of results GH-OSM-75419-CS-CQS / Consultancy service to Monitor implementation, by Consultant Pending all entities under PSC and / Post Qualification Open - National 0.00 2018-09-18 2018-10-09 2018-11-22 2018-12-22 2019-01-26 2019-04-26 Implementation OHCS, of Gender Strategy Selection and Action Plan prepared by PSC and OHCS Page 4 GH-OSM-75428-CS-CQS / Consultancy service to Develop manuals and guidelines, standardized data Consultant Pending collection and reporting / Post Qualification Open - National 0.00 2018-09-19 2018-10-10 2018-11-23 2018-12-23 2019-01-27 2019-04-27 Implementation templates and instruments Selection and promoting utilization of collated M&E information and data GH-OSM-75432-CS-CQS / Consultancy service to Develop a costed and sequenced Action Plan - Consultant with assistance from DVLA Pending / Post Qualification Open - National 0.00 2018-09-04 2018-09-25 2018-11-08 2018-12-08 2019-01-12 2019-04-12 and other experts - to Implementation Selection introduce 2-3 layers of service (with higher fees for faster service) using DVLA as an example GH-OSM-75434-CS-CQS / Consultant Consultancy service for an Pending / Post Qualification Open - National 0.00 2018-08-30 2018-09-20 2018-11-03 2018-12-03 2019-01-07 2019-04-07 Independent review of Implementation Selection Passport Office GH-OSM-75437-CS-CQS / Consultancy service for an Independent review of status and results of implementation of ICT, HR Consultant Pending and other organizational / Post Qualification Open - National 0.00 2018-09-18 2018-10-09 2018-11-22 2018-12-22 2019-01-26 2019-04-26 Implementation modernization and Selection improvement programs and activities, and costed and sequenced Action Plan for next phase GH-OSM-75440-CS-CQS / Consultation service for Consultant Communication and Pending / Post Qualification Open - National 0.00 2018-08-27 2018-09-17 2018-10-31 2018-11-30 2019-01-04 2019-04-04 awareness creation. Implementation Selection Information and advocacy campaigns GH-OSM-75442-CS-QCBS / Consultancy service to Quality And Cost- Open - Pending Design and implement a / Prior 0.00 2019-01-15 2019-02-05 2019-03-21 2019-04-18 2019-05-18 2019-06-22 2019-07-27 2020-07-26 Based Selection International Implementation Transport Sector Data Management System GH-OSM-75446-CS-CQS / Consultant Consultancy service to Pending / Post Qualification Open - National 0.00 2018-09-13 2018-10-04 2018-11-17 2018-12-17 2019-01-21 2019-04-21 Digitize Ministry records for Implementation Selection proper record management GH-OSM-75447-CS-CQS / Consultancy service for Training and capacity needs assessment to identify Consultant Pending capacity gaps within DVLA / Post Qualification Open - National 0.00 2018-09-24 2018-10-15 2018-11-28 2018-12-28 2019-02-01 2019-05-02 Implementation and develop costed and Selection sequenced training and capacity development programs for DVLA Page 5 GH-OSM-75448-CS-CQS / Consultancy service for Training and knowledge sharing: Training workshops Consultant for DVLA technical staff to Pending / Post Qualification Open - National 0.00 2018-10-08 2018-10-29 2018-12-12 2019-01-11 2019-02-15 2019-08-14 improve their technical Implementation Selection capabilities for Driver training, testing and licensing and for Vehicle inspection and registration GH-OSM-75449-CS-CQS / Consulting service for Tracking organizational and individual performance. Consultant Pending Develop a technology-based / Post Qualification Open - National 0.00 2018-09-13 2018-10-04 2018-11-17 2018-12-17 2019-01-21 2019-07-20 Implementation performance M&E system to Selection track results and measure organizational and staff performance in real time. GH-OSM-75450-CS-CQS / Consultancy service to develop a software to Reduce Quality And Cost- Open - Pending time to register vehicles / Prior 0.00 2019-01-04 2019-01-25 2019-03-10 2019-04-07 2019-05-07 2019-06-11 2019-07-16 2020-07-15 Based Selection International Implementation from 6 hours to 1 hour. Streamline vehicle inspection and registration process GH-OSM-75452-CS-CQS / Consultancy service to Undertake quarterly public Consultant sensitization programs and Pending / Post Qualification Open - National 0.00 2018-09-17 2018-10-08 2018-11-21 2018-12-21 2019-01-25 2019-04-25 activities in television, radio, Implementation Selection print media and social/online media, to educate public on DVLA business processes GH-OSM-75455-CS-CQS / Consultant Pending Consultancy services for / Post Qualification Open - National 0.00 2018-09-10 2018-10-01 2018-11-14 2018-12-14 2019-01-18 2019-04-18 Implementation MESTI Innovation Challenge Selection GH-OSM-75456-CS-CQS / Consultancy services for Consultant supporting increased Pending / Post Qualification Open - National 0.00 2018-09-17 2018-10-08 2018-11-21 2018-12-21 2019-01-25 2019-04-25 numbers of women and girls Implementation Selection in STEM education and careers GH-OSM-75458-CS-CQS / Consultancy service for peer- Consultant based knowledge sharing Pending / Post Qualification Open - National 0.00 2018-12-10 2018-12-31 2019-02-13 2019-03-15 2019-04-19 2019-07-18 and exchange on Role of Implementation Selection MESTI in Catalyzing Innovation GH-OSM-75931-CS-CQS / Consultant to train the staff Consultant Pending of the OSM and PMU in / Post Qualification Open - National 0.00 2018-09-10 2018-10-01 2018-11-14 2018-12-14 2019-01-18 2019-07-17 Implementation Project Management and Selection DLI monitoring GH-OSM-75928-CS-CQS / Consultancy service to Develop a strategy and action plan to reduce the Consultant time taken for pension- Pending / Post Qualification Open - National 0.00 2018-12-05 2018-12-26 2019-02-08 2019-03-10 2019-04-14 2019-10-11 eligible staff to receive the Implementation Selection first monthly pension after retirement to one month. PSC,OHCS,MOI,GIS,BDR,MO T,DVLA Page 6 GH-OSM-121492-CS-CQS / CONSULTANCY ASSIGNMENT FOR Consultant VALIDATION OF Pending IDA / 63230 Post Qualification Open - National 0.00 2019-07-08 2019-07-29 2019-09-11 2019-10-11 2019-11-15 2020-05-13 BASELINE DATA AND Implementation Selection PROJECT RESULTS FOR 5 (FIVE) MINISTRIES OF THE PSRRP. INDIVIDUAL CONSULTANTS Page 7