Grid Solar and Energy Efficiency Project (P146344) Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan Original: December 2014: Revision 5 of Updated Procurement Plan, March 2017 2. Date of General Procurement Notice: April 10, 2015 3. Period covered by this procurement plan: The procurement period of project covered from year August 2016 to March 2017. II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Comments Threshold US$ 1. ICB and LIB (Goods) 2. NCB (Goods) 3. ICB (Works) 4. NCB (Works) 5. (Non-Consultant Services) 2. Pre-qualification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: NA 4. Reference to (if any) Project Operational/Procurement Manual: NA 5. Any Other Special Procurement Arrangements: NA 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness 1 2 3 4 5 6 7 Ref. No. Description Estimate Package Domestic Revie Comment d s Preferenc w s Cost e by US$ (yes/no) Bank million (Prior / Post) March 17, 2017 GSEEP/W/ICB Procurement of 45 1 No Prior -01 25MWp Grid Tied PV Solar Farm (EPC Contract) along with operation and maintenance (O&M) of the plan for 5 years. GSEEP/W/ICB 33 kV 8.51 1 No Prior -02 Distribution System expansion and reinforcement (Design, Supply and Installation Contract) GSEEP/W/ICB 33 kV 24 2 No Prior -03 Distribution GSEEP/W/ICB System -04 expansion and reinforcement (Design, Supply and Installation Contract) GSEEP/W/ICB Loss Reduction 40.5 3 No Prior -05 and Distribution GSEEP/W/ICB Line Extension -06 (Design, supply GSEEP/W/ICB and installation -07 contract) to be initiated as per the recommendatio n of Distribution Master Plan and Loss Reduction Master Plan GSEEP/G/DC- Procurement of 0.5 1 No Prior 01 Hardware (Servers, Computers, Plotters and other accessories, etc.) GSEEP/D/DC- Procurement of 0.5 2 Prior 02 Double Cab GSEEP/D/DC- Pickup trucks- 6 03 Nos and Motorbikes- 3 Nos Package 1 III. Selection of Consultants March 17, 2017 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Comments Threshold 1. Competitive Methods (Firms) 2. Single Source (Firms) 3. Individual 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: NA 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Estimate Package Review Ref. No. Description of Assignment d s by Bank Commen Cost (Prior / Post) ts US$ million GSEEP/CS/QCB Consulting Services For 1 1 Prior S-01 Owners Engineer To Supervise 25 Mw Grid Connected Solar Farm Project GSEEP/CS/QCB Consulting Services for 4.36 1 Prior S-02 preparing Distribution System Loss Reduction Master Plan (DLRMP) GSEEP/CS/IND International Individual 0 1 Prior -01.1 Consultant 1 for member of the Procurement Evaluation GSEEP/CS/IND International Individual 0 1 Prior -01.2 Consultant No. 2 for member of the Procurement Evaluation Panel GSEEP/CS/IND Selection of consultants for 0.025 1 Prior -02/02 Procurement Evaluation Panel for Evaluation for 33 kV Distribution System expansion and reinforcement GSEEP/CS/IND Selection of consultant for 0.02 1 Prior -02/01 Procurement Evaluation Panel for 33 kV Distribution System expansion and reinforcement GSEEP Selection of Procurement 0.048 1 Prior /CS/IND- Evaluation Panel (PEP) for 03/01 independent evaluation of bids under 11 kV distribution packages March 17, 2017 GSEEP Selection of Procurement 0.042 1 Prior /CS/IND- Evaluation Panel (PEP) for the 03/02 independent evaluation of the bids under 11 kV Distribution Packages March 17, 2017 PROCUREMENT Nepal : Nepal: Grid Solar and Energy Efficiency PLAN General Information Country: Nepal Bank’s Approval Date of the Original Procurement Plan: 2016-08-30 2021-01-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P146344 GPN Date: Project Name: Nepal: Grid Solar and Energy Efficiency Loan / Credit No: IDA / 55660 Nepal Electricity Authority Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GSEEP/W/ICB-05 / Loss Reduction and Distribution Line Extension (Design, supply and installation Component 2: Distribution Single Stage - One 13,500,000.0 2017-11- contract) to be initiated as per IDA / 55660 System Planning Loss Prior Request for Bids Open - International 0.00 Canceled 2017-02-01 2017-02-06 2017-03-23 2017-04-22 2017-05-27 Envelope 0 23 the recommendation of Reduction Distribution Master Plan and Loss Reduction Master Plan- Package 1 GSEEP/W/ICB-06 / Loss Reduction and Distribution Line Extension (Design, Supply and Installation Component 2: Distribution Single Stage - One 13,500,000.0 2017-11- Contract) to be initiated as per IDA / 55660 System Planning Loss Prior Request for Bids Open - International 0.00 Canceled 2017-02-01 2017-02-06 2017-03-20 2017-04-19 2017-05-24 Envelope 0 20 the recommendation of Reduction Distribution Master Plan and Loss Reduction Master Plan- Package 2 GSEEP/W/ICB-07 / Loss Reduction and Distribution Line Extension (Design, Supply and Installation Component 2: Distribution Single Stage - One 13,500,000.0 2017-11- Contract) to be initiated as per IDA / 55660 System Planning Loss Prior Request for Bids Open - International 0.00 Canceled 2017-02-01 2017-02-06 2017-03-20 2017-04-19 2017-05-24 Envelope 0 20 the recommendation of Reduction Distribution Master Plan and Loss Reduction Master Plan- Package 3 GSEEP/W/ICB-04 / 11 kV and 0.4 kV Distribution System Component 2: Distribution Single Stage - One 12,000,000.0 10,293,388. 2017-07- expansion and reinforcement- IDA / 55660 System Planning Loss Prior Request for Bids Open - International Signed 2016-10-21 2017-02-21 2016-10-21 2016-11-28 2016-12-28 2017-03-28 2017-02-01 2017-04-19 Envelope 0 52 31 Package 2 (Design, Supply and Reduction Installation Contract) GSEEP/W/ICB-01 / Procurement of 25MWp Grid Component 1: Grid- Tied PV Solar Farm (EPC Single Stage - One 45,000,000.0 38,116,098. 2017-05- IDA / 55660 connected Solar PV Farms Prior Request for Bids Open - International Signed 2016-10-19 2016-10-19 2016-10-19 2016-10-19 2017-05-02 2016-11-23 2017-05-17 Contract) along with operation Envelope 0 98 22 Development and maintenance (O&M) of the plan for 5 years. GSEEP/W/ICB-02 / 33 kV Distribution System expansion Component 2: Distribution Single Stage - One 7,828,232.2 2017-07- and reinforcement (Design, IDA / 55660 System Planning Loss Prior Request for Bids Open - International 8,510,000.00 Signed 2016-10-19 2016-10-19 2016-10-19 2016-08-24 2016-12-13 2017-02-28 2017-01-17 2017-03-21 Envelope 8 16 Supply and Installation Reduction Contract) GSEEP/W/ICB-03 / 11 kV and 0.4 kV Distribution System Component 2: Distribution Single Stage - One 12,000,000.0 11,081,487. Under 2017-08- expansion and reinforcement- IDA / 55660 System Planning Loss Prior Request for Bids Open - International 2016-10-21 2016-10-21 2016-12-19 2017-01-18 2017-03-23 2017-02-22 2017-04-25 Envelope 0 10 Review 21 Package 1 (Design, Supply and Reduction Installation Contract) GSEEP/W/ICB-08 / Design, Supply, Installation/Erection, Component 2: Distribution Testing and Commissioning Single Stage - One 12,793,020.2 13,044,168. 2020-04- IDA / 55660 System Planning Loss Prior Request for Bids Open - International Signed 2017-12-17 2017-12-28 2017-12-27 2018-01-09 2018-02-10 2018-03-06 2018-03-12 2018-09-05 2018-04-16 2018-09-30 of 11/0.4 kV Envelope 3 20 05 Reduction Distribution System (Illam, Panchthar and Taplejung) GSEEP/W/ICB-09 / Design, Supply, Delivery, Installation, Testing and Commissioning of 33/11kV Substations and Component 2: Distribution Single Stage - One 16,836,709.4 12,252,383. 2020-06- 33kV Lines(Bharatpur, IDA / 55660 System Planning Loss Prior Request for Bids Open - International Signed 2018-08-17 2018-09-17 2018-08-22 2018-09-21 2018-10-06 2018-12-09 2018-11-05 2019-05-20 2018-12-10 2019-06-28 Envelope 9 10 02 Dhading, Hetauda, Kavre, Reduction Lagankhel, Nuwakot, Palung, Ramechhap, Dolakha and Sindhupalchok districts GSEEP/W/ICB-10 / Design, Supply and Installation/Erection, Testing Component 2: Distribution Single Stage - One 13,748,990.3 13,177,631. 2020-06- and Commissioning of IDA / 55660 System Planning Loss Prior Request for Bids Open - International Signed 2018-08-16 2018-09-17 2018-08-21 2018-09-21 2018-10-05 2018-12-10 2018-11-04 2019-05-06 2018-12-09 2019-06-18 Envelope 8 36 01 11/0.4kV Distribution System Reduction in Kavre, Dhading and Nuwakot districts. GSEEP/W/ICB-11 / Design, Supply and Installation/Erection, Testing and Commissioning of 11/0.4 Component 2: Distribution Single Stage - One 9,456,325.5 2020-06- kV Distribution System in IDA / 55660 System Planning Loss Prior Request for Bids Open - International 9,803,980.88 Signed 2018-08-19 2018-09-14 2018-08-24 2018-09-21 2018-10-08 2018-12-20 2018-11-07 2019-05-06 2018-12-12 2019-07-03 Envelope 2 04 Melamchi, Dolakha, Reduction Ramechhap, Rasuwa, Palung, Bharatpur and Sindhuli districts. GSEEP/W/NCB-02 / Design Component 2: Distribution Pending Single Stage - Two 2021-12- and Construction of Staff IDA / 55660 System Planning Loss Post Request for Bids Open - National 2,000,000.00 0.00 Implementat 2021-02-01 2021-02-21 2021-03-23 2021-05-22 2021-06-26 Envelope 23 Quarters Reduction ion GOODS Page 1 Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GSEEP/G/DC-03 / Procurement of Double Cab Component 1: Grid- Pickup trucks- 6 Nos and IDA / 55660 connected Solar PV Farms Prior Direct Selection Direct 500,000.00 0.00 Canceled 2016-11-05 2016-11-10 2016-12-15 2017-06-13 Motorbikes- 3 Nos Development Package 2 GSEEP/G/DC-02 / Component 1: Grid- Under Procurement of Double Cab IDA / 55660 connected Solar PV Farms Post Direct Selection Direct 500,000.00 0.00 Implementati 2017-12-08 2017-12-13 2018-01-11 2018-02-10 Pick-Up trucks - 6 Nos. Development on GSEEP/D/DC-02 / Component 1: Grid- Procurement of Double Cab IDA / 55660 connected Solar PV Farms Prior Direct Selection Direct 500,000.00 0.00 Canceled 2016-11-05 2016-11-10 2016-12-15 2017-06-13 Pickup trucks- 6 Nos and Development Motorbikes- 3 Nos Package 1 GSEEP/G/DC-01 / Component 1: Grid- Procurement of Hardware IDA / 55660 connected Solar PV Farms Prior Direct Selection Direct 50,000.00 0.00 Canceled 2016-10-21 2016-10-26 2016-11-30 2017-05-29 (Servers, Computers, Plotters Development and other accessories, etc.) NP-NEA-70083-GO-DIR / Procurement of Component 1: Grid- Pending Hardware(Servers, Computers, IDA / 55660 connected Solar PV Farms Post Direct Selection Direct 50,000.00 0.00 Implementati 2018-07-18 2018-07-23 2018-08-27 2019-02-23 Plotters & Other Accessories Development on etc..) GSEEP/G/NCB-01 / Component 1: Grid- Under Single Stage - One Procurement of 6 Nos. of 4WD IDA / 55660 connected Solar PV Farms Post Request for Bids Open - National 500,000.00 0.00 Implementati 2019-06-02 2019-07-31 2019-06-07 2019-08-18 2019-07-07 2019-09-09 2019-08-06 2019-11-25 2019-09-10 2020-03-08 Envelope Double Cab Pick Up Trucks Development on GSEEP/G/NCB-02 / Supply Component 1: Grid- Pending Single Stage - One and Delivery of 4 Nos. of IDA / 55660 connected Solar PV Farms Post Request for Bids Open - National 345,320.00 0.00 Implementati 2020-01-15 2020-03-05 2020-04-04 2020-05-04 2020-06-08 2020-07-08 Envelope 4WD Double Cab Pickup Truck Development on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GSEEP/CS/QCBS-01 / CONSULTING SERVICES for Component 1: Grid- Quality And Cost- Owners Engineer to supervise IDA / 55660 connected Solar PV Farms Prior Open - International 1,000,000.00 751,250.62 Signed 2016-06-09 2016-06-03 Based Selection 25 MW GRID CONNECTED Development SOLAR FARM PROJECT GSEEP/CS/QCBS-02 / Consulting Services for Component 2: Distribution Quality And Cost- preparing Distribution System IDA / 55660 System Planning Loss Prior Open - International 4,360,000.00 2,256,540.21 Signed 2016-10-20 2016-10-20 2016-12-03 2017-05-02 2017-01-17 2017-06-20 2017-02-16 2018-01-05 2017-03-23 2018-07-06 2017-04-27 2018-07-31 2018-04-27 Based Selection Loss Reduction Master Plan Reduction (DLRMP) INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GSEEP/CS/IND-01.1 / International Individual Component 1: Grid- Individual Consultant 1 for member of IDA / 55660 connected Solar PV Farms Prior Consultant Open 0.00 26,437.70 Signed 2016-05-13 2016-06-10 the Procurement Evaluation Development Selection Panel GSEEP/CS/IND-01.2 / International Individual Component 1: Grid- Individual Consultant No. 2 for member IDA / 55660 connected Solar PV Farms Prior Consultant Open 0.00 23,114.20 Signed 2016-05-13 2016-06-10 of the Procurement Evaluation Development Selection Panel GSEEP/CS/IND-02/02 / Selection of consultants for Component 2: Distribution Individual Procurement Evaluation Panel Under IDA / 55660 System Planning Loss Prior Consultant Direct 20,000.00 0.00 2016-11-01 2016-11-11 2016-12-02 2017-01-06 2017-07-05 for Evaluation for 33 kV Implementation Reduction Selection Distribution System expansion and reinforcement GSEEP/CS/IND-02/01 / Selection of consultant for Component 2: Distribution Individual Under Procurement Evaluation Panel IDA / 55660 System Planning Loss Prior Consultant Direct 25,000.00 0.00 2016-11-05 2016-11-15 2016-12-06 2017-01-10 2017-07-09 Implementation for 33 kV Distribution System Reduction Selection expansion and reinforcement GSEEP /CS/IND-03/01 / Selection of Procurement Component 2: Distribution Individual Evaluation Panel (PEP) for IDA / 55660 System Planning Loss Prior Consultant Limited 48,000.00 47,672.37 Signed 2017-03-13 2017-03-14 2017-03-15 2017-04-11 2017-03-21 2017-03-05 2017-03-26 independent evaluation of Reduction Selection bids under 11 kV distribution packages GSEEP /CS/IND-03/02 / Selection of Procurement Component 2: Distribution Individual Evaluation Panel (PEP) for the IDA / 55660 System Planning Loss Prior Consultant Limited 42,000.00 41,571.70 Signed 2017-03-14 2017-03-15 2017-03-16 2017-04-11 2017-03-22 2017-03-05 2017-04-11 independent evaluation of the Reduction Selection bids under 11 kV Distribution Packages Page 2 GSEEP/CS/IND-04/01 / Selection of Procurement Component 2: Distribution Individual Evaluation Panel (PEP) for Under IDA / 55660 System Planning Loss Post Consultant Direct 22,000.00 0.00 2018-03-13 2018-03-26 2018-03-23 2018-03-28 2018-04-25 2018-05-25 Independent Evaluation of Implementation Reduction Selection bids under 11kV Distribution Packages GSEEP/CS/IND/-04/02 / Selection of Procurement Component 2: Distribution Individual Evaluation Panel(PEP) for Under IDA / 55660 System Planning Loss Prior Consultant Direct 20,000.00 0.00 2018-03-13 2018-03-26 2018-03-23 2018-03-26 2018-03-28 2018-04-25 2018-05-25 Independent Evaluation of Implementation Reduction Selection bids under 11kV Distribution Packages GSEEP /CS/IND-05-01 / Selection of International Component 2: Distribution Individual Consultant for the IDA / 55660 System Planning Loss Prior Consultant Limited 47,000.00 46,412.09 Signed 2019-01-03 2019-01-24 2019-01-10 2019-02-19 2019-01-16 2019-02-21 2019-02-18 2019-02-25 2019-03-14 Independent Evaluation of Reduction Selection Bids as a member of Procurement Evaluation Panel GSEEP/CS/IND-05-02 / Selection of International Component 2: Distribution Individual Consultant for the IDA / 55660 System Planning Loss Prior Consultant Limited 44,000.00 43,221.50 Signed 2019-01-03 2019-01-22 2019-01-10 2019-02-19 2019-01-16 2019-02-21 2019-02-18 2019-02-25 2019-03-14 Independent Evaluation of Reduction Selection Bids as a member of Procurement Evaluation Panel Page 3