Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : Project Name : Supporting Mining Sector Reforms Loan Credit No. : P 163172 2. Bank’s Approval Date of the Procurement Plan : In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method (USD Prior Review Threshold Procurement equivalent) (USD) ICB (Goods) > 200,000 USD All contract above 4 million NCB ( Goods) > USD 30,000 and up to USD 200,000 Shopping (Goods) Up to USD 30,000 ICB (Works) > 1.5 million All contract above 15 > 50,000 and up to USD 1.5 million NCB (Works) million Shopping (Works) Up to USD 50,000 ICB (Non-Consulting > 200,000 USD All contract above 4 million Services) NCB (Non-Consulting < 200,000 USD Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Procurement Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process.. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Procurement Threshold (USD Prior Review Threshold Equivalent) (a) Quality and Cost Based No threshold All Contracts above 2 million Selection USD for Consultant Firms (b) Quality Based Selection No threshold (c) Selection Made Under a No threshold All contracts above $0.4 Fixed Budget million USD for Individual (d) Least Cost Selection No threshold Consultants. (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source Selection of As per Consultant firms Guidelines Para 3.9 (g) Selection of Individual No threshold Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : Bhutan: Supporting Minerals Management Policy Reform PLAN General Information Country: Bhutan Bank’s Approval Date of the Original Procurement Plan: 2018-11-21 2019-10-30 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163172 GPN Date: Project Name: Bhutan: Supporting Minerals Management Policy Reform Loan / Credit No: / , TF / A7016 Executing Agency(ies): Department of Geology and Mines WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-DGM-76845-CW-RFP / Partitioning file room and Advancing implementation of Request for / Post Limited 2,150.00 0.00 Canceled 2018-09-28 2018-10-03 2018-11-05 2019-01-14 2019-01-28 2019-03-29 repair and maintaining of MDP 2017 Proposals mini-conference room BT-DGM-88439-CW-DIR / Under Partitioning file room and Advancing implementation of TF / A7016 Post Direct Selection Direct 3,175.00 3,042.33 Implementati 2019-03-04 2019-03-08 2019-03-15 2019-05-14 maintenance of mini- MDP 2017 on conference room GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-DGM-76776-GO-RFB / Purchase of heavy duty Advancing implementation of Single Stage - One photocopier machine for / Post Request for Bids Open - National 3,570.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-22 2018-11-12 2018-11-26 2019-01-25 MDP 2017 Envelope Mineral Development Division BT-DGM-76784-GO-RFB / Procurement of 9 printer. 1 for Mineral Development Advancing implementation of Single Stage - One / Post Request for Bids Open - National 9,000.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-22 2018-11-12 2018-11-26 2019-01-25 Division, and 1 for Mining MDP 2017 Envelope Division and 7 for Regional Offices BT-DGM-76839-GO-RFB / Purchase of two window Advancing implementation of Single Stage - One / Post Request for Bids Limited 100.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-08 2018-10-15 2018-10-29 2018-12-28 curtain and a door curtain MDP 2017 Envelope for the Mini-Conference BT-DGM-76801-GO-RFB / Capacity building - Purchase of 24 desktops for decentralized capacity for Single Stage - One / Post Request for Bids Open - National 12,000.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-22 2018-11-12 2018-11-26 2019-01-25 distribution to 7 regional enhanced compliance Envelope offices of DGM monitoring BT-DGM-76777-GO-RFB / Procurement of a full HD Advancing implementation of Single Stage - One / Post Request for Bids Open - National 1,700.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-22 2018-11-12 2018-11-26 2019-01-25 projectors for the Mini- MDP 2017 Envelope Conference Page 1 BT-DGM-76829-GO-DIR / Purchase of four file cabinet Advancing implementation of directly from SOE / Post Direct Selection Direct 440.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-08 2018-12-07 MDP 2017 Manufacturer Bhutan Board Products Limited BT-DGM-76833-GO-RFB / Purchase of magnetic 4 white board of 3feetx4feet (1 Advancing implementation of Single Stage - One / Post Request for Bids Limited 300.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-08 2018-10-15 2018-10-29 2018-12-28 for Mini-conference and MDP 2017 Envelope three for Mineral Development Division) BT-DGM-76780-GO-RFB / Procurement of a small, Advancing implementation of Single Stage - One compact and portable / Post Request for Bids Open - National 1,000.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-22 2018-11-12 2018-11-26 2019-01-25 MDP 2017 Envelope projector for the Mineral Development Division BT-DGM-76820-GO-RFB / Advancing implementation of Single Stage - One Purchase of 8 revolving / Post Request for Bids Open - National 1,720.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-22 2018-11-05 2018-11-19 2019-01-18 MDP 2017 Envelope chair BT-DGM-76781-GO-RFB / Procurement of two high end Advancing implementation of Single Stage - One laptop. One for Mineral / Post Request for Bids Open - National 3,400.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-22 2018-11-12 2018-11-26 2019-01-25 MDP 2017 Envelope Development Division and one for Director General Capacity building - BT-DGM-76805-GO-RFB / decentralized capacity for Single Stage - One / Post Request for Bids Open - National 3,000.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-22 2018-11-12 2018-11-26 2019-01-25 Purchase of a work station enhanced compliance Envelope monitoring BT-DGM-76824-GO-RFB / Purchase of three steel cupboard with locker Advancing implementation of facilities from Karma Group / Post Direct Selection Direct 645.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-08 2018-12-07 MDP 2017 who is the only manufacturer of such products in Bhutan. BT-DGM-76835-GO-RFB / Purchase of portraits (7 Advancing implementation of Single Stage - One Number) of His Majesties / Post Request for Bids Limited 210.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-08 2018-10-15 2018-10-29 2018-12-28 MDP 2017 Envelope the King as decoration in Mini-Conference Capacity building - BT-DGM-76804-GO-RFB / decentralized capacity for Single Stage - One Purchase of a Duplex / Post Request for Bids Open - National 500.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-22 2018-11-12 2018-11-26 2019-01-25 enhanced compliance Envelope Scanner monitoring BT-DGM-76802-GO-RFB / Purchase of 26 UPS ( 2 Advancing implementation of Single Stage - One numbers for Mineral / Post Request for Bids Open - National 5,200.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-22 2018-11-12 2018-11-26 2019-01-25 MDP 2017 Envelope Development Division and 24 for Regional Offices) BT-DGM-76793-GO-RFB / Purchase of a laminating Advancing implementation of Single Stage - One / Post Request for Bids Limited 120.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-22 2018-11-12 2018-11-26 2019-01-25 machine for Mineral MDP 2017 Envelope Development Division BT-DGM-76783-GO-RFB / Procurement of a scanner Advancing implementation of Single Stage - One / Post Request for Bids Limited 200.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-22 2018-11-12 2018-11-26 2019-01-25 for Mineral Development MDP 2017 Envelope Division Page 2 BT-DGM-76812-GO-DIR / Procurement of 4 arm chairs (1 for Mini-Conference and 3 Advancing implementation of for Mineral Development / Post Direct Selection Direct 265.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-08 2018-12-07 MDP 2017 Division) from the Wood Craft Centre which is an state own enterprise. BT-DGM-76814-GO-DIR / Purchase of 8 chair for the Advancing implementation of / Post Direct Selection Direct 480.00 0.00 Canceled 2018-09-14 2018-09-18 2018-10-08 2018-12-07 Mini-conference from Wood MDP 2017 Craft Centre BT-DGM-88432-GO-RFQ / Procurement of 3 MacBook Advancing implementation of Request for Single Stage - One Pro retina display and 3 TF / A7016 Post Limited 5,700.00 7,054.09 Signed 2019-03-09 2019-03-25 2019-04-24 MDP 2017 Quotations Envelope external drive compatible to the MacBook BT-DGM-88435-GO-RFQ / Procurement of Computer and Peripherals Advancing implementation of Request for Single Stage - One TF / A7016 Post Limited 27,150.00 19,037.01 Signed 2019-03-08 2019-04-02 2019-05-02 (Desktop Computer - 24 Nos, MDP 2017 Quotations Envelope UPS - 24 Nos, Printer - 10 Nos,) BT-DGM-88437-GO-RFQ / Procurement of furnitures (Steel cupboard with locker - 3 Nos, Advancing implementation of Request for Single Stage - One Revolving office chair - 8 TF / A7016 Post Limited 3,100.00 4,182.47 Signed 2019-03-08 2019-04-07 2019-05-22 MDP 2017 Quotations Envelope Nos, File Cabinet- 4 Nos, Magnetic White Board - 4 Nos) Capacity building - BT-DGM-88595-GO-RFQ / decentralized capacity for Request for Single Stage - One Procurement of one Work TF / A7016 Post Limited 3,000.00 3,101.85 Signed 2019-03-08 2019-04-01 2019-05-01 enhanced compliance Quotations Envelope Station monitoring BT-DGM-87770-GO-RFQ / Procurement of office equipment for newly established division (Heavy duty photocopier - 1Nos, Advancing implementation of Request for Single Stage - One Full HD Projector - 1Nos, TF / A7016 Post Limited 7,100.00 7,064.11 Signed 2019-03-07 2019-04-01 2019-05-16 MDP 2017 Quotations Envelope Small, compact and portable projector - 1 Nos, Duplex scanner - 1 Nos, Scanner - 1 Nos, Laminating Machine - 1 Nos) BT-DGM-76806-GO-DIR / Procurement of min- conference furniture setup. Advancing implementation of TF / A7016 Post Direct Selection Direct 1,775.00 1,579.80 Signed 2019-03-04 2019-03-08 2019-03-28 2019-05-27 (1Nos - Chairman Table, MDP 2017 6 Nos - Member Table, 12 Nos- Chair) BT-DGM-142652-GO-RFQ / Purchase 7 heavy duty Capacity building - Pending printer for Regional Offices decentralized capacity for Request for Single Stage - One TF / A7016 Post Limited 8,700.00 0.00 Implementati 2019-10-29 2019-12-01 2020-01-15 from the balance fund of enhanced compliance Quotations Envelope on purchase of desktop monitoring computer NON CONSULTING SERVICES Page 3 Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-DGM-76851-CS-LCS / Selection of an independent Advancing implementation of Least Cost / Prior Open - National 10,000.00 0.00 Canceled 2018-09-18 2018-10-02 2018-11-05 2018-11-26 2018-12-17 2019-01-07 2019-01-28 2019-12-31 external consultant for M&E MDP 2017 Selection of the Project BT-DGM-76848-CS-QCBS / Capacity building - Hire of a national IT firm decentralized capacity for Quality And Cost- / Post Open - National 20,000.00 0.00 Canceled 2018-09-18 2018-09-28 2018-10-29 2018-11-19 2018-12-10 2019-01-07 2019-01-21 2019-11-30 to develop Web Based enhanced compliance Based Selection Mineral Information Portal monitoring BT-DGM-111494-CS-CQS / Capacity building - Consultant Hiring of firms to develop decentralized capacity for Under TF / A7016 Post Qualification Open - National 20,000.00 0.00 2019-04-23 2019-05-07 2019-05-28 2019-06-04 2019-06-18 2019-11-15 web based mineral enhanced compliance Implementation Selection information portal monitoring INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-DGM-76852-CS-CDS / Hiring of an international expert to guide develop Advancing implementation of Under TF / A7016 Post Direct Selection Direct 54,000.00 0.00 2019-04-24 2019-04-26 2019-05-15 2019-10-10 allocation framework, listing MDP 2017 Implementation of strategic minerals and value addition criteria Page 4