E2861 V3 Ulaanbaatar Clean Air Project City Greening Demonstration Project Environmental Management Plan Ulaanbaatar Greening Project Feasibility of Demonstration Project Revisited tables related to environmental and social safeguards following the comments of the World Bank Table 1 – Mitigation Cost of Issue Mitigating Measure Mitigation Responsibility (if substantial) Construction Phase (until October 2014) None. Use of pesticides strictly forbidden (specified in the bidding Use of pesticides No additional cost Contractor documents [Contractor]) Survey (already completed). Contractor will meet with district and local Acceptance by residents and authorities before the construction works start. Neighbouring religious No substantial Contractor visitors establishments (monks and visitors) will be informed about the major activities additional cost prior to their implementation Organism amendment to be preferred to chemical fertilizers. In principle, the use of chemical fertilizers is not compatible with the botanic method No substantial Use of chemical fertilizers Contractor proposed. These amendments will content neither urban sludge nor additional cost fermentable fraction of domestic waste. Construction works (except planting) will take place during the day time and not before 7:00 am and after 11:00pm. Usually there are no noise and vibration measurements for greening projects in Ulaanbaatar. Emission of noise by engines and vehicles during the construction work is considered to be negligible due to the limited depths of excavations and to the few major construction works and their nature (lighting, path walk, water strorage tank, No substantial Noise pollution container hut) and very temporary. Since there is no Mongolian standards for Contractor additional cost noise and vibration for vehicles, Use of vehicles and equipment will meet the Mongolian national noise control and emission standards MNS 4585:2007 Air Quality. (60dbA during day time (7:00 am – 11:00 pm [measured on the A scale]). To minimize noise and nuisances caused by truck traffic, construction traffic Cost of Issue Mitigating Measure Mitigation Responsibility (if substantial) routes will be defined in cooperation with MUB and traffic police Engines or vehicles must be stopped when parked on the site unless necessary for the construction (excavations) No substantial Ambiant dust Watering the excavation sites will limit dust emission. Contractor additional cost No dumping of construction or green waste (clearing). All solid waste should be transported to the public dumping site of Narangiin Enger Disposal Site, of Construction, green and which management is placed under the Governor’s Office. Dumping will not No substantial Contractor other solid waste request the Contractor to pay fees. The truck transporting wastes will receive a additional cost ticket attesting dumping after weighting and scaling the wastes (in tons) on the dumping site. Dumping on Narangjin will not request permission. Vehicles should be in a good condition and no vehicles affected by oil or petrol leaks should be allowed on the site. Repairing vehicles on the site is prohibited. Trucks, plant and equipment will be washed out of the sites and in No substantial Other pollutions Contractor the area used by the Contractor and where it parks its vehicles for repair. additional cost No fuel storage on site Excavations works will not threaten the stability of the Ovoo. No major excavation more than 1m- deep is planned within 2m around the Ovoo in order to secure its stability. No damage on neighbouring religious establishments. No items of the significant height may be located less than 1m from the base Contractor and of the Ovoo to limit the risk of fall of any item on this later. consultants for awareness of Contractor’s staff must be explained the value of Ovoo to prevent any damage No substantial workers and Protection of religious items due to their work on Site 1. Consultants together with a municipal officer, additional cost managers of preferably from the Department of Culture, will be in charge of these contracting company explanations, to be provided (one awareness 1h session) just before the start involved in the of construction. construction The Ovoo will not be damaged or moved during construction works. In case of paint works (not expected), the Contractor will protect the Ovoo from paints hurls with a plastic during the hours of works. Any worker removing stones from the Ovoo will be dismissed and the Cost of Issue Mitigating Measure Mitigation Responsibility (if substantial) responsibility of the Contractor engaged if photos of the Ovoo during the construction period suggest that its shape has modified (due to removal of stones) or if its circumference at its basis is not the same (destabilization). Visitors’ access to the site will be “guided” during construction works for safety reasons. A temporary pathway will be set to enable people to visit the Ovoo during construction works. Once the civil works completed, and the planned pathway terminated visitors will enjoy safe access to the Ovoo. In case of the presence of engines at work at a distance less than 2m of the limits of this No substantial Access to religious sites temporary pathway, a staff of the Contractor will guide eventual visitors in Contractor additional cost order to walk safe and away from the engines. According to the highest ranked Monk of Tuvdunpeljeel Temple, there will be no religious ceremony and events during the construction. Should an archaeological site or artefact, or some paleontological remains be found, work will be stopped immediately, the site sealed/fenced off and the EGDA will be notified, and the following steps will be taken: - EGDA immediately informs the Mongolian Academy of Sciences or MAS (depending on the case): Paleontological Laboratory and Museum, Institute of The contractor Archeology, Institute of History, to assess the site or artefact or remains should be compensated by - Document and photograph the findings and adjacent areas MUB if the Chance finding Contractor / EGDA - When advised and as directed by the MAS experts, excavate and remove the construction items(s) works were being stopped due to Only after receiving documented notification that the findings are of minor chance finding archaeological value can the contractor resume construction. Any worker removing anything known of suspected of being significant will be dismissed and any other person caught likewise will be prosecuted to the full extent of Mongolian law Safety equipment for workers as listed in the technical specifications and inserted below. No substantial Safety at work Contractor additional cost Table: Equipment required for staff on site Cost of Issue Mitigating Measure Mitigation Responsibility (if substantial) Equipment required** Staff concerned Purpose or recommended* Helmets* Workers Public works only Cut resistant gloves** Workers Prevent injuries, especially during mowing or prevent burning by compost Safety shoes** Workers Safety light jackets All staff at work on the Staff should be visible (visibility/road traffic)** Revolution road to car drivers Other : anti-tetanus Workers Various injuries vaccination* Other: first aid kit* All Various injuries Signs to warn pedestrians about on-going construction works and about No substantial Safety of visitors (site 1) Contractor excavations exceeding 50cm-deep. additional cost No substantial Safety of pedestrians (site 2) Signs to warn pedestrians about on-going construction works. Contractor additional cost Operation Phase (until September 2015) None. No use of pesticides is allowed. Pesticides are strictly forbidden Use of pesticides No cost O&M companies (specified in the bidding documents). Use of natural compost as substitute to chemical fertilizers. In principle, the No substantial Use of chemical fertilizers use of chemical fertilizers is not compatible with the botanic method O&M companies additional cost proposed. Ordinary and green waste Trash bins will be installed for the visitors’ use. Green waste will be collected Collection costs to O&M companies by the O&M company. All solid waste collected on the site should be be estimated by Cost of Issue Mitigating Measure Mitigation Responsibility (if substantial) transported to an appropriate public dumping site or recycled (composting of the bidders in organic waste) off-site. their proposal O&M companies and O&M companies’ staff need to be explained the value of Ovoo to prevent any consultants for damage due to their work on Site 1. Consultants together with a municipal awareness of officer, preferably from the Department of Culture, will be in charge of these No substantial Protection of religious items workers and explanations, to be provided (one awareness 1h session) just before the start additional cost managers of the of O&M, estimated today (it will depend on meteorological conditions) in April company involved in 2015. the O&M Safety equipment for workers as listed below: Equipment required** Staff concerned Purpose or recommended* Cut resistant gloves** Workers Prevent injuries, No substantial especially during additional cost mowing or prevent This equipment Safety at work burning by compost O&M companies will be required in Safety light jackets All staff at work on the Staff should be visible the specifications (visibility/road traffic)** Revolution road to car drivers for O&M. Other : anti-tetanus Workers Various injuries vaccination* Other: first aid kit* All Various injuries Table 2 – Environmental Monitoring Plan What Where How When Monitoring Cost Responsibility What is the cost of Where is the When is the parameter What parameter is How is the parameter monitored/ type of equipment or Who is in charge of parameter monitored-frequency of monitored? monitoring equipment? contractor charges to monitoring? monitored? measurement? perform monitoring Construction Phase (until October 2014) Responsibility: Acceptance by Number of complaints received by Contractor Monthly all along the No substantial residents and Chingeltei district, EGDA and MUB. Working construction phase additional cost Monitoring: EGDA visitors Group meetings. assisted by Consultants On-site observations + quality-check of Responsibility: Regular site visits by the Contractor fertilizers used by the Contractor. In Use of chemical monitoring Consultants all No substantial Site 1 principle, the use of chemical fertilizers is Monitoring: Consultants, fertilizers along the construction additional cost. 1.7ha not compatible with the botanic method under EGDA’s phase proposed. supervision Site 2 Optional: measures Responsibility: 500m x 1.0m Monthly reports by of dust emissions by Contractor green lane Chingeltei district to EGDA air quality Complaints from residents received by (1). monitoring vehicle of Noise level and Chingeltei district (1) + visits on site and the Air Quality Monitoring: Consultants ambient dust Approximately 8 planned (optional excluded) interview of residents by consultant during Agency on the site (3 or unannounced site visits under EGDA supervision construction works (2) months) – To be by the monitoring decided by EGDA. Consultants (2) Option air quality Cost assumed by MUB. monitoring : What Where How When Monitoring Cost Responsibility During sites visits, MUB and consultants implementation by MUB will check that the vehicles and engines Air Quality Agency parked or at work on the sites are duly certified. Inquiries related to certificates for engines Consider recycling of green waste and to transportation of (composting and mulching) according to wastes: EGDA the success of greening. Check that bins are regularly emptied by O&M company. Visits of consultants on The Contractor will be required to attest sites and discussions Green waste and monthly (signed and stamped; document between EGDA – No substantial ordinary solid to be addressed to EGDA) that all the Contractor to ensure additional cost waste (visitors) wastes have been transported to Narangiin appropriate waste Enger Disposal Site and original or copies collection and disposal/ of tickets obtained from the dumping sites recycling employees attached to the attestation. Consistence between quantities of wastes transported to the dumping site and the scale and nature of the construction works will be checked by both EGDA and Consultants. Possibly interviews of drivers and dump site employees will be conducted under EGDA’s authority Since no use of pesticides is allowed, the consultants will check the absence of Consultants for control. Use of pesticides pesticides by selecting samples of plants Up to four weeks after and soils to check in laboratory 2000$ for analysis MUB to finance the cost and fertilizers planting has started of analysis Similar analysis will check if fertilizers have been used Formal declaration of the Contractor Responsibility: (before construction starts) regarding Visits of consultants on No substantial Other pollutions Contractor condition of its vehicles, repairing and sites during working hours additional cost storage of inflammable matters on the sites Monitoring: Consultants Protection of No major excavation (more than 1m- deep) 8 planned or unannounced No substantial (optional excluded) religious items within 2m around the Ovoo in order to spot visits paid by additional cost under EGDA supervision secure its stability. No damage on consultants on sites during What Where How When Monitoring Cost Responsibility neighbouring religious establishments. construction phase (est. Briefings organized by the Contractor for its 12 weeks, so 1 every 10 staff to make it aware of the religious value days on average) + of Ovoo and Tasganii place according to complaints of During each visit paid by consultant on the visitors and religious Site 1, the Ovoo will be photographed authorities during the visits on site (4 photos, from Site 1 North, West, South and West angles). And 1.7ha the diameter of its basis measured and noted? Visual consultant’s observation of Site 2 the Ovoo will also enable checking that no 500m x 1.0m construction items (pieces of metal, soil green lane and eventually paint has dirtied the Ovoo. MUB will also mandate a staff of the Governor’s office to join 2 of these visits to check that the Ovoo has not been affected by the Construction works. Interview of contractor’s staff by consultants on site during visits. Eventual damages on neighbouring religious establishments recorded by the districts, EGDA or MUB agencies (directly: phone call, visit, letter, through their website) upon complaints of visitors and religious authorities to clarify if these damages were or not caused by the Contractor. What Where How When Monitoring Cost Responsibility 8 planned or unannounced spot visits Site visits by consultants paid by consultants on according to complaints of visitors and sites during Access to religious religious authorities recorded by the construction phase (est. No substantial sites districts, EGDA or MUB agencies 12 weeks, so 1every 10 additional cost (directly: phone call, visit, letter, days on average) + through their website) according to complaints of visitors and religious authorities The Contractor No specific monitoring should be Responsibility: unless chance finding (to compensated by the Contractor Immediate declaration of the Contactor to Chance finding be determined with the MUB if the Monitoring: EGDA and the EGDA appropriate MAS construction works MAS upon request. institutes) are stopped due to MCST to be informed chance finding No specific monitoring Equipment required Immediate declaration of the contactor and unless an accident occurs. in the bidding Safety at work workers in case of accident + interviews of EGDA will visit the site documents Responsibility: staff (by consultants) + observation on site every week in such a case (Contractor) Contractor 8 planned or unannounced Monitoring: Consultants Site 1 under EGDA supervision 1.7ha Police or hospital reports. Construction will spot visits paid by Preventive measures Safety of visitors be stopped in case of severe injury and consultants on sites during mentioned in the Monitoring safety at and pedestrians Site 2 resume after investigations and safety construction phase (est. bidding documents work: EGDA (Site 2) 500m x 1.0m measures have been taken by MUB 12 weeks, so 1 every 10 (Contractor) green lane days on average) Operation Phase (until September 2015) Advice of consultants to O&M companies to Regular meetings between Responsibility: O&M Prevention of Included in the intensify use of composting method. the O&M companies and companies chemical fertilizers budget for consulting Quality of fertilizers checked by EGDA. 6 site visits by assignment Monitoring and training: use and check that consultants. Since no use of pesticides is Consultants between April Consultants under EGDA no pesticides have Except: 2000$ for allowed, the consultants will check by and Sept. 2015. supervision been used analysis selecting samples of plants and soils to Analysis: 1 in the middle MUB to finance the cost What Where How When Monitoring Cost Responsibility check the absence of pesticides in of the O&M period. of analysis Site 1 laboratory 1.7ha Similar analysis will check if fertilizers have been used Site 2 Estimated: 6 visits of 500m x 1.0m Consultants to the sites green lane from April to Sept. 2015. Ordinary waste and Site visits by the Consultants. Complaints Discussions EGDA – No substantial green waste from residents if the place is dirty. Contractor to ensure additional cost Responsibility: O&M appropriate waste companies collection and disposal / Monitoring: Consultants recycling under EGDA supervision Source: O&M company’s watering plan + maintenance of hoses. Monitoring: m3 of Monitoring frequency: Limit excessive use water effectively charged to the O&M Monthly along the period None of water companies by UB City Corporation + interviews of staff + observation on site No specific monitoring Equipment to be Responsibility: O&M Immediate declaration of the O&M unless an accident occurs¸ required in the companies Safety at work company and workers EGDA will visit the site bidding documents Monitoring; EGDA every week in such a case (O&M companies) Responsibility: EGDA. Satisfaction level among a sample of 100 Cost of survey Survey company Survey to take place early Site 1 visitors: number of visits, opinion about estimated at 2,000$ appointed by the Project Social acceptance 2015 (during New Year 1.7ha beautification of the site and greening, to be assumed by Manager questionnaire Sunshine) accessibility, etc. MUB to be prepared by monitoring Consultants Site 2 500m x 1.0m Performance of greening All along construction and Included in the green lane operation phases until Monitoring: Consultants Growth of plants Biomass evaluation budget for consulting September 2015 (see under EGDA supervision Soil analysis assignment table below: greening What Where How When Monitoring Cost Responsibility performance indicators** established by Organic matter and Consultants) nitrogen (soil) **Table: Proposed greening performance indicators Appropriate quality of (soil and topsoil): organic matters and nitrogen, etc. Evolution of the quality of top soil between the two years Quality of seeds (grass seed germination) and seedlings; Germination rate for grass: Minimum rate of 90% for first quality grass seeds Mortality rate per adult tree and shrub species planted No rate but a rate 20% is estimated normal) Nb of sound trees and shrubs / Nb of trees / shrubs affected by disease per year (analysis species by species) Quantity and quality of compost / use of fertilizers Quantities and types of chemical fertilizers used per year and per plot Water consumption (quantities) Watering practice performance with regard to expected results of planting Watering system performance: pressure in the pipe, leakage, characteristics of sprinkling Dusts on leaves and grass to assess impacts of wind breaks Table 3 – Actions and Responsibilities for the Project Implementation Actions Responsibility Collection of data related to construction Contractor Interpretation of data related to greening and Consultants under EGDA’s supervision environment Awareness of workers and their managers to the value MUB and Consultants of the Ovoo Environmental reporting* preparation - Inception monitoring report (Monitoring plan as accepted by the Project Manager) at the end of August 2014 - 1 notice on mid October Consultants under EGDA’s supervision - Mid-term monitoring report: 1 in March 2015 - 1 notice 1 month after the O&M starts - 1 notice in the mid term of O&M period (estim. early August 2015) - Final monitoring report in September 2015 Possibly consultants (Institute of Geo- Analysis to check absence of pesticides and fertilizers ecology) under EGDA’s supervision, or used any other laboratory appointed by the EGDA Analysis of data related to civil works and aspects non Project Manager (EGDA) and all directly related to environmental and greening/botanic relevant municipal agencies aspects On the job training (OJT) OJT will focus on botanic and environmental aspects. Target groups will be workers and managers of Contractors (2014) and O&M company (2015). OJT will mostly take the form of continuous advices provided by consultants while they observe Consultants the teams at work. 8 visits are planned during the (during sites visits) under EGDA’s construction period and 6 during the O&M period (est. 2h / per supervision visit). to recommend good practices, meetings will be arranged (at their office) with management staff of the Consultants and EGDA for meetings Contractor in the mid of Construction period, and with management staff of the O&M company at the beginning of O&M period. OJT will be reported in the notices and more comprehensively in the environmental reports. Tasganii Park Enterprise O&M of Site 1 after October 2014 (to be established) O&M of Site 2 after October 2014 UB City Corporation Financing Contractor + Consultants MUB through PMU USIP (UBCAP) Project Manager (EGDA), possibly Shutdown operation if necessary upon request of Municipal Government Project Manager (EGDA)possibly upon Change operation request of Municipal Government *Notices (in English and Mongolian) will take the form of tables (2-4 pages) according to the issues observed. Environmental reports (5-10 pages summary + annexes) in English and Mongolian will be prepared by Consultants and delivered to the Project Manager. The Project Manager will approve and comment them before sending to the World Bank. Comments from the Bank will be taken into account to improve the environmental monitoring and possibly to change the implementation practices. Environmental reports, once approved, should be made available to the ESG members, to the Working Group, and summarized, available on the web site of the municipality. Table 4 – Actions and Responsibilities for the Project Monitoring Actions Phase Responsibility Provide environmental and botanic data: Contractor Construction Collect additional information through Data Collection for site visits: Consultants Environmental Monitoring (cf. EMP) Provide environmental and botanic data: Contractor Operation Collect additional information through site visits: Consultants Consultants, under the Project Construction Manager’s responsibility Data Analysis Consultants, under the Project Operation Manager’s responsibility Consultants, under the Project Construction Environmental Reports Manager’s responsibility Preparation* Consultants, under the Project Operation Manager’s responsibility Express request to the Contractor to modify its practices: Project Manager, based on recommendations Construction from Consultants Notify the termination of the Contract in case of non-compliance: Project Manager Action Management Express request to the Contractor to modify its practices: Project Manager, based on recommendations from Consultants, or following Operation request from the World Bank Notify the termination of the Contract in case of non-compliance: Project Manager Table: Proposed greening performance indicators 1. Soil indicators Appropriate quality of (soil Purpose: quality / planting Monitoring frequency: August and topsoil): organic matters objectives and combination of 2015 and nitrogen, etc. plants re-arrangement + limit Source: Soil analysis provided use of natural / chemical Evolution of the quality of top by the O&M company in 2015 fertilizers, moisture, etc. soil between the two years + sites visits 2. Greening indicators Quality of seeds (grass seed Purposes: Monitoring frequency: Quality germination) and seedlings of seeds and seedling: Twice, Quality of seeds and seedling: before each seedling period Check adequacy of seeds and seedlings and identify reasons Generally in Ulaanbaatar justifying additional quantity Germination rate for grass: Germination rate for grass: of seeds and seedlings beginning and end of each Minimum rate of 90% for first required if any wet season quality grass seeds Germination rate: Optimize (4 times in total) the use of fertilizers, modify Sources: Test + observation the combination of trees and in Consultants’ laboratory shrubs, eventually determine based on seeds samples additional quantity of seeds provided by the Contractor, required and propose alternative species in the visual counting + photos to worst case, estimate germination rate per plot Purpose: use of fertilizers / Monitoring frequency: At the compost / topsoil, modify the end of each wet season (2 arrangement of plants and times in total) Mortality rate per adult tree watering of trees and shrubs, Source: Counting + photos or and shrub species planted eventually determine film (to identify causes) + additional quantity of trees No rate but a rate 20% is formal declaration of the and shrubs required and estimated normal) Contractors + + staff propose alternative planting / interviews species in the worst case Purpose: identify cause of Monitoring frequency: disease and risks of Beginning and end of each contamination, use of wet season Nb of sound trees and shrubs fertilizers / compost , modify (4 times in total) / Nb of trees / shrubs affected the arrangement of trees and by disease per year shrubs, modify watering of Source: Declaration of the trees and shrubs propose Contractors + counting on (analysis species by species) alternative planting / species site + photos or film (to in the worst case identify causes) + staff interviews Monitoring frequency: All along the 2 wet seasons Source: On site observation + purchasing orders Quantity and quality of Purpose: limit the use of transmitted by the Contractor compost / use of fertilizers fertilizers and assess the + observation of composting quality of compost method used by Contractor’s staff (photos or films) Monitoring frequency: All along the 2 wet seasons Quantities and types of Purpose: limit the use of chemical fertilizers used per chemical fertilizers + check Source: Purchasing orders year and per plot practice of use and storage transmitted by the Contractor + observation of spreading works (photos or films) 3. Watering Monitoring frequency: Purpose: define appropriate Monthly along the 2 wet watering use of water and seasons Water consumption consider alternative watering (quantities) Source: Contractor’s watering system in the future. plan + m3 of Water effectively charged to the Contractor + interviews of staff + observation on site Watering practice Purpose: define appropriate Monitoring frequency: all performance with regard to watering use of water and along the 2 wet seasons expected results of planting consider alternative watering Source: Contractor’s watering system in the future. plan + interviews of staff + observation on site (photos or film) Watering system performance: pressure in the Purpose: Assess functioning All along the 2 wet seasons pipe, leakage, characteristics of the watering system of sprinkling Source: Interviews of staff + observation on site + photos