PROCUREMENT PLAN (Textual Part) Project Information: Sri Lanka Local Development Support Project P163305 Project Implementation agency: Ministry of Internal and Home Affairs and Provincial Councils and Local Government Date of the Procurement Plan: January 17, 2019 Period covered by this Procurement Plan: January 17, 2109 to May 19, 2020 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with the Procurement Regulations for IPF Borrowers (July 2016, revised November 2017) (“Procurement Regulations”), when approaching the national market, as agreed in the Procurement Plan tables in STEP, the country’s own procurement procedures may be used. When the Borrower, for the procurement of goods, works and non-consulting services, uses its own national open competitive procurement arrangements as set forth in Sri Lanka’s Procurement Guidelines 2006, such arrangements shall be subject to paragraph 5.4 of the Bank’s Procurement Regulations and the following conditions: 1. Only bidding documents acceptable to the Bank shall be used for all national open competitive procurement. 2. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. 3. The eligibility of bidders shall be as defined under Section III of the World Bank Procurement Regulations for IPF Borrowers (Procurement Regulations): accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. PROCUREMENT Sri Lanka : Local Development Support Project PLAN General Information Country: Sri Lanka Bank’s Approval Date of the Original Procurement Plan: 2019-01-10 2021-06-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163305 GPN Date: 2020-07-30 Project Name: Local Development Support Project Loan / Credit No: / , IDA / 63710 M Executing Agency(ies): inistry of Provincial Councils and Local Government WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned LK-MPCLG-94449-CW-RFB / Pending Single Stage - One 2021-10- construction of SLILG / Institutional Development Post Request for Bids Open - National 900,000.00 0.00 Implementat 2020-01-02 2020-01-08 2020-02-19 2020-03-11 2020-04-11 Envelope 03 Buildings ( 1st stage) ion GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LDSP/PCU/G/NS/01 / Under Procurement of 12 Nos Laptop Request for Single Stage - One IDA / 63710 Project Management Post Open - National 16,650.00 0.00 Implementati 2021-04-12 2021-06-08 2021-10-06 Computers for the Project Quotations Envelope on Coordination Unit LDSP/PCU/G/NS/03 / Under Request for Single Stage - One Procurement of 02 Nos of IDA / 63710 Project Management Post Open - National 2,525.00 0.00 Implementati 2021-04-12 2021-06-08 2021-06-21 Quotations Envelope Desktop Computers on LDSP/PCU/G/NS/07 / Under Request for Single Stage - One Procurement of Colour IDA / 63710 Project Management Post Open - National 3,500.00 0.00 Implementati 2021-04-15 2021-06-10 2021-10-08 Quotations Envelope Photocopy Machine on LK-MPCLG-93533-GO-RFQ / Procurement of Computer Request for Single Stage - One / Institutional Development Post Limited 18,750.00 0.00 Canceled 2019-01-12 2019-02-23 2019-03-05 Equipment for Project Quotations Envelope Coordinating Unit (PCU) LK-MPCLG-100781-GO-RFQ / Procurement of furniture Request for Single Stage - One / Project Management Post Limited 7,000.00 0.00 Canceled 2019-02-24 2019-03-31 2019-05-30 Item for Project Coordinating Quotations Envelope Unit LK-MPCLG-94474-GO-RFB / Single Stage - One Computer equipment & / Institutional Development Post Request for Bids Open - National 97,500.00 0.00 Canceled 2019-05-06 2019-05-11 2019-06-08 2019-06-22 2019-07-20 2019-09-18 Envelope accessories. LK-MPCLG-94477-GO-RFQ / Request for Single Stage - One / Institutional Development Post Limited 16,900.00 0.00 Canceled 2019-04-02 2019-05-13 2019-05-27 Procurement of MIS servers. Quotations Envelope LK-MPCLG-94478-GO-DIR / Office Furniture . Recommended to procure / Institutional Development Post Direct Selection Direct 4,500.00 0.00 Canceled 2019-04-22 2019-05-06 2019-05-18 2019-06-17 through repeat order (already Purchased items for PPA to PCU) LDSP/PCU/G/NS/09 / Pending Procurement of 01 Unit of Request for Single Stage - One IDA / 63710 Project Management Post Open - National 375.00 0.00 Implementati 2021-05-19 2021-07-07 2022-01-03 Multimedia Projector with Quotations Envelope on Projector Screen LDSP/PCU/G/NS/05 / Pending Procurement of 02 Nos of UPS Request for Single Stage - One IDA / 63710 Project Management Post Open - National 350.00 0.00 Implementati 2021-05-19 2021-06-30 2021-12-27 for the Project Coordination Quotations Envelope on Unit LDSP/PCU/G/NS/06 / Pending Procurement of 01 Nos of Fax Request for Single Stage - One IDA / 63710 Project Management Post Open - National 375.00 0.00 Implementati 2021-05-26 2021-07-21 2022-01-17 Machine for the Project Quotations Envelope on Coordination Unit LDSP/PCU/G/NS/02 / Procurement of 1. 12 Nos of Wireless Optical Pending Mouses Request for Single Stage - One IDA / 63710 Project Management Post Open - National 400.00 0.00 Implementati 2021-05-19 2021-06-30 2021-12-27 2. 01 Nos of External Hard Quotations Envelope on Disk Drive and 3. 12 Nos of Pen or Flash Drives LDSP/PCU/G/NS/04 / Pending Procurement of 02 Nos of Request for Single Stage - One IDA / 63710 Project Management Post Open - National 505.00 0.00 Implementati 2021-05-19 2021-06-30 2021-12-27 Laser Printers for the Project Quotations Envelope on Coordination Unit NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MPCLG-94444-NC-RFB / Single Stage - One Rent a Building for Project / Project Management Post Request for Bids Open - National 72,063.00 0.00 Canceled 2019-03-01 2019-03-15 2019-03-29 2019-03-31 2019-04-28 2020-10-19 Envelope Coordinating Unit (PCU) Office CONSULTING FIRMS Page 1 Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MPCLG-94447-CS-CDS / Recruitment of Design Quality And Cost- Pending / Institutional Development Post Open - National 100,000.00 0.00 2019-05-02 2019-05-23 2019-06-20 2019-07-18 2019-08-01 2019-08-29 2019-09-19 2022-03-07 Consultant ( A University) for Based Selection Implementation Construction of SLILG Building LK-MPCLG-94453-CS-QCBS Quality And Cost- Pending / Recruitment of Consultant / / Project Management Post Open - National 150,000.00 0.00 2019-04-30 2019-05-15 2019-06-28 2019-07-30 2019-08-29 2019-10-18 2019-10-26 2020-01-24 Based Selection Implementation Firm for Base Line Surveying. LK-MPCLG-94459-CS-QCBS / Recruitment of Annual Quality And Cost- Pending / Institutional Development Post Open - National 600,000.00 0.00 2019-04-30 2019-05-15 2019-06-29 2019-07-30 2019-08-29 2019-10-02 2019-10-26 2021-04-18 Performance Assessment Based Selection Implementation (APA) Consultant LK-MPCLG-94456-CS-QCBS Quality And Cost- / Recruitment of MIS, M&E / Institutional Development Post Open - National 300,000.00 0.00 Canceled 2019-04-30 2019-05-15 2019-06-19 2019-07-30 2019-08-29 2019-10-02 2019-10-26 2021-04-18 Based Selection systems Consultant. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MPCLG-94461-CS-INDV / Recruitment of Public Finance Individual Management Consultant. It is Pending / Project Management Post Consultant Direct 56,300.00 0.00 2019-05-15 2019-05-25 2019-06-08 2019-06-22 2019-12-19 recommend to extend the Implementation Selection existing Consultant assignment . LK-MPCLG-94464-CS-INDV / Recruitment of Economic Infrastructure development Individual Pending Consultant. It is proposed to / Project Management Post Consultant Direct 50,000.00 0.00 2019-05-15 2019-05-25 2019-06-08 2019-06-22 2019-12-19 Implementation extend the service of the Selection existing consultant who is hired for PPA assignments. LK-MPCLG-94468-CS-INDV / Hiring of Procurement cum Individual Technical Consultant . It is Pending / Project Management Post Consultant Direct 87,500.00 0.00 2019-05-15 2019-05-25 2019-06-08 2019-06-22 2019-12-19 recommend to extend the Implementation Selection existing consultant assignment . LK-MPCLG-94460-CS-INDV / Hiring of an individual Consultants for Northern Individual PIUs for Community Pending / Project Management Post Consultant Limited 56,250.00 0.00 2019-04-15 2019-04-20 2019-05-18 2019-06-22 2019-12-19 mobilization , project Implementation Selection planning, validation procurement, implementation, monitoring consultants LK-MPCLG-94465-CS-INDV / Recruitment of Capacity Individual Building Consultant. It is Pending / Project Management Post Consultant Direct 62,500.00 0.00 2019-05-15 2019-05-25 2019-06-08 2019-06-22 2019-12-19 proposed to extend the Implementation Selection existing consultant assignment. LK-MPCLG-94467-CS-INDV / Recruitment of Environment Individual & Social Safeguard Pending / Project Management Post Consultant Direct 62,500.00 0.00 2019-05-15 2019-05-25 2019-06-08 2019-06-22 2019-12-19 Consultant. It is recommend Implementation Selection to extend the existing consultant assignment. LK-MPCLG-95324-CS-INDV / Hiring of an individual Consultants for Eastern PIUs Individual Pending for Community mobilization , / Institutional Development Post Consultant Limited 56,250.00 0.00 2019-05-08 2019-05-13 2019-05-27 2019-06-17 2019-12-14 Implementation project planning, validation Selection procurement, implementation, monitoring consultants. LK-MPCLG-95325-CS-INDV / Hiring of an individual Consultants for North Central Individual PIUs for Community Pending / Institutional Development Post Consultant Limited 56,250.00 0.00 2019-05-08 2019-05-13 2019-05-27 2019-06-17 2019-12-14 mobilization , project Implementation Selection planning, validation procurement, implementation, monitoring consultants LK-MPCLG-95326-CS-INDV / Hiring of an individual Consultants for Uva PIUs for Individual Pending Community mobilization , / Institutional Development Post Consultant Direct 56,250.00 0.00 2019-05-08 2019-05-20 2019-05-27 2019-06-17 2019-12-14 Implementation project planning, validation Selection procurement, implementation, monitoring consultants LK-MPCLG-100785-CS-INDV Individual / Hiring of Individual Under / Project Management Post Consultant Open 11,500.00 0.00 2019-02-22 2019-02-22 2019-03-20 2019-03-25 2019-03-31 2019-09-27 consultant for Capacity Implementation Selection Building . LK-MPCLG-100795-CS-INDV Individual / Hiring of individual Under / Project Management Post Consultant Open 11,200.00 0.00 2019-02-22 2019-02-22 2019-03-22 2019-03-25 2019-03-31 2019-09-27 consultant for Public Finance Implementation Selection Management LK-MPCLG-100802-CS-INDV Individual / Hiring of Facilitator for Under / Project Management Post Consultant Open 25,000.00 0.00 2019-02-22 2019-02-22 2019-03-22 2019-03-25 2019-03-31 2019-09-27 LAPDP preparation -Northern Implementation Selection & Eastern Provinces Page 2 LK-MPCLG-100806-CS-INDV Individual / Hiring of Individual Under / Project Management Post Consultant Open 17,000.00 0.00 2019-02-22 2019-02-22 2019-03-22 2019-03-25 2019-03-31 2019-09-27 Consultant for Information Implementation Selection Technology LK-MPCLG-100809-CS-INDV Individual Under / Hiring of Individual / Project Management Post Consultant Open 11,500.00 0.00 2019-02-22 2019-02-22 2019-03-22 2019-03-25 2019-03-31 2019-09-27 Implementation consultant for M&E Work . Selection LK-MPCLG-100791-CS-INDV / Hiring of Individual Individual Under Consultant for economical / Project Management Post Consultant Open 12,500.00 0.00 2019-02-22 2019-02-23 2019-03-25 2019-03-28 2019-04-03 2019-09-30 Implementation infrastructure development - Selection 01 (Uva/ NCP) post LK-MPCLG-103157-CS-INDV / Individual Consultant Individual Economic Infrastructure / Project Management Post Consultant Open 12,500.00 0.00 Under Review 2019-02-28 2019-02-23 2019-03-25 2019-03-28 2019-04-03 2019-09-30 Development - one Post - Selection NP/EP Page 3