Procurement Plan I. General 1. Project Information Country : Kenya Recipient : Republic of Kenya Project Name : National Agriculture and Rural Inclusive Growth Loan Credit No. : IDA 59000 2. Date of General Procurement Notice : 9th February 2018 3. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 3 million Open National ( Goods) – Open < $3 million Tender as per PPDA 2015 RFQ (Goods) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Works) Equal to or more than 15 million Open National (Works) - Open Tender Less than 15 million as per PPDA 2015 RFQ (works) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Non-consulting Equal to or More than 3 million Services) Method of Procurement Thresholds for Method (US$ equivalent) Open National (Non-consulting Less than 3 million Services) - Open Tender as per PPDA 2015 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection (Project Procurement Risk Rating is “High”): (a) Goods, information technology and Non-consulting Services: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1.5 million (b) Works (including turnkey, supply & installation of plant and equipment and PPP); First procurement under the project irrespective of value and all procurements estimated to cost more than USD 5 million and The prior review thresholds will be reviewed during the implementation of the project and modified, based on the risk assessment. 2. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non-consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 3. Prequalification Not Applicable Domestic Preference. The provision of domestic preference shall be applied in the procurement of goods following international market approach in accordance with Annex VI of the Regulations. Domestic preference shall not apply in the procurement of works. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Goods and RFP Consulting Services dated July 2016 will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject international competition. 5. Any Other Special Procurement Arrangements A. Procurement approach under CDD Approach by Communities: Applicable if stipulated in the PAD. B. When approaching the national market, as agreed in the Procurement Plan, the Open Tender procedure of Public Procurement and Asset Disposal Act 2015 and Regulations 2017 may be used. The specific Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. Other national procurement arrangements (other than national open competitive procurement), that may be applied by the Borrower (such as limited/restricted competitive bidding, request for quotations/shopping, direct contracting), shall be consistent with the Bank’s Core Procurement Principles and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply. In all cases, the national procurement procedures to be used shall give due attention to quality aspects. 6. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based As per requirements of para 7.3 of the Selection (QCBS) Regulations Quality Based Selection As per requirements of para 7.8 to 7.10 of (QBS) the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Budget (FBS) Regulations Selection Based on Least As per requirements of para 7.6 and 7.7 of the Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of Consultant’s Qualification the Regulations (CQ) Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Open Competitive As per requirements of para 7.36 and 7.37 of Selection the Regulations Limited Competitive As per requirements of para 7.38 of the Selection Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 0.5 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.2 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. PROCUREMENT Kenya : National Agricultural and Rural Inclusive Growth Project PLAN General Information Country: Kenya Bank’s Approval Date of the Original Procurement Plan: 2019-10-04 2020-11-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P153349 GPN Date: 2018-02-09 Project Name: National Agricultural and Rural Inclusive Growth Project Loan / Credit No: IDA / 59000 S Executing Agency(ies): amburu County WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned KE-SAMBURU COUNTY- Pending 138684-CW-RFQ / Project Coordination and Request for Single Stage - One 2020-02- IDA / 59000 Post Limited 26,733.00 0.00 Implementat 2019-11-13 2019-12-19 Refurbishment of Samburu Management Quotations Envelope 17 ion CPCU offices KE-SAMBURU COUNTY- Pending 139380-CW-RFQ / office Project Coordination and Request for Single Stage - One 2020-02- IDA / 59000 Post Limited 27,000.00 0.00 Implementat 2019-10-23 2019-11-30 refurbishment at samburu Management Quotations Envelope 28 ion county KE-SAMBURU COUNTY- 172742-CW-RFQ / Construction of 181,760 cubic Supporting County Pending Request for Single Stage - One 77,005,465.0 2021-06- meters Nontoto-Nkokiin IDA / 59000 Community-Led Post Limited 0.00 Implementat 2020-05-16 2020-06-25 Quotations Envelope 0 20 water pan to support red meat Development ion value chain in Nontoto Village, Samburu Central Sub-County. KE-SAMBURU COUNTY- 201899-CW-RFQ / Supporting County Pending Construction of 118,236 Single Stage - One 2021-03- IDA / 59000 Community-Led Post Request for Bids Open - National 424,830.00 0.00 Implementat 2020-11-02 2020-11-09 2020-11-23 2020-12-07 2020-12-28 cubic meters water pan in Envelope 28 Development ion Lesepetei village, Baawa ward, Samburu North Sub-county KE-SAMBURU COUNTY- 201902-CW-RFB / Supporting County Pending Single Stage - One 2021-03- Rehabilitation of 65,540 cubic IDA / 59000 Community-Led Post Request for Bids Open - National 258,595.00 0.00 Implementat 2020-11-02 2020-11-09 2020-11-23 2020-12-07 2020-12-28 Envelope 28 meters pan in Sordo village, Development ion Samburu East Sub-County KE-SAMBURU COUNTY- 201906-CW-RFB / Supporting County Pending Construction of Tankar Single Stage - One 2021-03- IDA / 59000 Community-Led Post Request for Bids Open - National 271,000.00 0.00 Implementat 2020-11-09 2020-11-16 2020-11-30 2020-12-14 2021-01-04 livestock sale yard in Tankar Envelope 05 Development ion village, Ndoto ward, Samburu North Sub-County. KE-SAMBURU COUNTY- 202549-CW-RFB / Supporting County Pending Single Stage - One 2021-03- Construction of Kisima IDA / 59000 Community-Led Post Request for Bids Open - National 250,000.00 0.00 Implementat 2020-11-09 2020-11-16 2020-11-30 2020-12-14 2021-01-04 Envelope 05 Livestock Sale yard to support Development ion sheep/goats value chain GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-SAMBURU COUNTY- 118030-GO-RFQ / Managers Executive Desk Working Desks with cable Managements,electric and Under data Points 9 Pieces,9 Project Coordination and Request for Single Stage - One IDA / 59000 Post Limited 18,500.00 0.00 Implementati 2019-10-14 2019-12-09 2020-01-08 orthopaedic seat ,2 coffee Management Quotations Envelope on tables,15 office chairs,10 wooden tables,10 wooden cabinets,10 steel cabinets,3 visitors steel chairs,1 executive visitors chair. KE-SAMBURU COUNTY- Pending 139353-GO-RFQ / Supply, Project Coordination and Request for Single Stage - One IDA / 59000 Post Limited 18,500.00 0.00 Implementati 2019-10-20 2019-11-23 2019-12-23 Delivery and installation of Management Quotations Envelope on office Furniture KE-SAMBURU COUNTY- 168267-GO-RFQ / Purchase Pending Supporting Community- Request for Single Stage - One ,Supply and delivery of 20 IDA / 59000 Post Limited 80,000.00 0.00 Implementati 2020-05-13 2020-06-24 2020-07-24 Driven Development Quotations Envelope motorcycle for ward extension on officers KE-SAMBURU COUNTY- 172744-GO-RFQ / PURCHASE OF VIRTUAL MEETING AND Pending Project Coordination and Request for Single Stage - One COMMUNICATION ,HIGH IDA / 59000 Post Limited 73,000.00 0.00 Implementati 2020-05-22 2020-07-03 2020-08-17 Management Quotations Envelope SPEED BROAD BAND on INTERNET,NETWORK ROUTER,NETWORK FIREWALL KE-SAMBURU COUNTY- Under 172743-GO-RFQ / Purchase Project Coordination and Request for Single Stage - One IDA / 59000 Post Limited 8,000.00 0.00 Implementati 2020-05-20 2020-07-15 2020-08-14 of laptops for CPCU staff, Management Quotations Envelope on Samburu County KE-SAMBURU COUNTY- 201889-GO-RFQ / Supporting County Pending Request for Single Stage - One Procurement of 4 Hand held IDA / 59000 Community-Led Post Open - National 2,000.00 0.00 Implementati 2020-11-07 2021-01-02 2021-02-01 Quotations Envelope GPS tools for county technical Development on officers Page 1 NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-SAMBURU COUNTY- 164021-CS-CQS / Procurement of Service Provider (SP) for honey value Consultant Supporting Community- Under chain to provide specialized IDA / 59000 Post Qualification Open - National 50,000.00 0.00 2020-04-30 2020-09-23 2020-05-14 2020-05-28 2020-06-11 2020-07-09 2021-12-31 Driven Development Implementation extension service through Selection contracted service delivery arrangement in Samburu County KE-SAMBURU COUNTY- 164028-CS-CQS / Procurement of Service Consultant Provider (SPs) for dairy Value Supporting Community- Under IDA / 59000 Post Qualification Open - National 50,000.00 0.00 2020-04-30 2020-09-23 2020-05-14 2020-05-28 2020-06-11 2020-07-02 2021-12-31 Chain to provide specialized Driven Development Implementation Selection extension service through contracted service delivery mechanism. KE-SAMBURU COUNTY- 164037-CS-CQS / Procurement of Service Provider (SP) for Sheep/goats Consultant Supporting Community- Under value Chain to provide IDA / 59000 Post Qualification Open - National 50,000.00 0.00 2020-04-30 2020-09-23 2020-05-14 2020-05-28 2020-06-11 2020-07-09 2021-12-31 Driven Development Implementation specialized extension service Selection through contracted service delivery arrangement in Samburu County INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2