PROCUREMENT PLAN WEST BENGAL MAJOR IRRIGATION & FLOOD MANAGEMENT PROJECT IRRIGATION & WATERWAYS DEPARTMENT WEST BENGAL May 2019 1 2 I. General 1. Project information Country : India Borrower : Government of India Project Name : West Bengal Major Irrigation & Flood management Project Project Identification No (ID) : P162679 -- Project Implementing Agency (PIA): Irrigation & Waterways Department : 2. Bank’s approval Date of the Initial: Procurement Plan 3. Date of General Procurement Notice: January 17,2017 4. Applicable Bank Guideline:For Goods ,Works ,Consultancy and Non-consulting Services : Procurement Regulations for IPF Borrowers , July 2016,Revised November 2017 and August 2018 3 II. Goods, Works and Non-Consulting Services Category Method of Procurement Threshold (US$ Equivalent)* Prior review threshold Goods and International competitive Contracts more than the equivalent of US$ 3 Non- Bidding million per contract All ICB, LIB and Framework consulting Contracts . services Limited International As per para 6.12 of the Procurement regulations All other contracts equal to or greater Bidding for IPF Borrowers ,July 2016 . than US$2million equivalent; National competitive Contracts more than the equivalent of US$ Bidding 100,000 but less than the equivalent of US$ 3 million per contract and as per para 6.15 to 6.18 of the Procurement regulations for IPF Borrowers ,July 2016 (with NCB conditions) Shopping ** Contracts equivalent of US$ 100,000 or less per contract. Direct Selection Proprietary software; educational journals and other procurement justified as per para 6.8 to 6.10 of the Bank procurement regulation for IPF Borrowers. Force Account As per para 3.9 of Guidelines Community Driven As per para 6.52-6.53 of Bank procurement Development # regulation for IPF Borrowers Framework Agreements@ As per para 6.57 to 6.59 of Bank procurement regulation for IPF Borrowers Guidelines Works International Competitive Civil works more or equivalent of US$40,000,000 All ICB contracts and Force Account Bidding per contract contracts. National competitive Civil works more than $10000 and Up to Bidding $40,000,000 per contract (with NCB conditions) All other contracts equal to or greater than US$10 million equivalent Shopping** Civil works Up to $100,000 per contract Direct Selection as per para 6.8 to 6.10 of the Bank procurement regulation for IPF Borrowers. Community Driven As per para 6.52-6.53 of Bank procurement Development (CDD)# regulation for IPF Borrowers Force Account As per para 6.54 to 6.55 of Bank procurement regulation for IPF Borrowers Consultan Consultant Qualification Contracts Up to $300,000 or less per contract All contracts equal to or greater than ts’ /Least cost selection US$ 1 Million equivalent for firms; Services and equal to or greater than Direct selection As per para 7.13 to 7.15 of Bank procurement US$300,000 equivalent for regulation for IPF Borrowers individuals Individual Contracts As per para 7.34 to 7.39 of Bank procurement regulation for IPF Borrowers 4 Category Method of Procurement Threshold (US$ Equivalent)* Prior review threshold Quality and cost Based for All other Contracts selection /Quality Based Selection /Fixed Based Selection (i) International shortlist >$800,000 (ii) Shortlist may comprise national consultants only Up to $800,000 * If a transaction comprises several contracts, lots or slices, the aggregate estimated value of all contracts, lots or slices will determine the applicable threshold amount# **State Rate Contracts cannot be used at par with Shopping. If state rate contract exists for an item, the same can be considered as one of the 3 quotations to be sought under shopping procedures. .#Community Driven Development would be based on World Bank “Guidance Note For Management of Procurement Responsibilities In Community-Driven Development Projects dated December 2009 and as included in the Procurement manual. 2. Pre-qualification: Not Applicable 3. Reference to Project Procurement Manual: A Procurement Manual based on World Bank Procurement Regulations for IPF Borrowers, July 2016 shall be prepared. All procurements in the project will be governed by the procedures described in the Manual. In case of any inconsistency between the Procurement Manual and the World Bank Procurement Regulation for IPF Borrower, July 2016 , the provisions of the Regulation shall prevail. 4. Any Other Special Procurement Arrangements (Goods & Works) : A. Contracts procured in advance will be financed under retroactive financing within the specified limits, as agreed to in the Credit Agreement provided they are procured in accordance with agreed processes and procedures for the project and have been cleared as part of procurement plan. B. National Competitive Bidding (NCB) method for procurement of goods, works and non-consulting services as per the above value thresholds will be conducted in accordance with the World Bank Procurement Regulation and the following provisions: 1. Only the model bidding documents for National Competitive Procurement (NCP) agreed with the GOI Task Force (and as amended for time to time), shall be used for bidding. 2. Invitations to bid shall be advertised on a widely used website or electronic portal with free open access at least 30 days prior to the deadline for the submission of bids, unless otherwise agreed in the approved procurement plan. 3. No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprises from any given State. 5 4. Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder. 5. Government e-Marketplace (GeM) set-up by Ministry of Commerce, Government of India will be acceptable for procurement under Request for Quotations (RFQ) method. 6. At the Borrower’s request, the Bank may agree to the Borrower’s use, in whole or in part, of its electronic procurement system, provided that the Bank is satisfied with the adequacy of such system. 7. Procurement will be open to eligible firms from any country. This eligibility shall be as defined under Section III of the Procurement Regulations. Accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations. 8. The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals include a signed acceptance in the bid, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. 9. The Borrower shall use an effective complaints mechanism for handling procurement related complaints in a timely manner. 10. Procurement Documents will include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety (“ESHS”) risks and impacts.III) Selection of Consultants 1. Methods and Value thresholds for Consultancy Services Consulting Methods Value Review Arrangements Services Threshold*/Regulation Provision Consulting i) Quality and Cost All contracts valued above US$ 1 Services Based Selection Million will be subject to Prior (Firms) (QCBS) Review by the World Bank. All other ii) Quality Based contracts will be subject to post Selection (QBS) review. iii) Selection based on a Fixed Budget (FBS) All Direct selection shall be in iv) Selection Based on accordance with para 7.13 to 7.15 of Least Cost Basis (LCS) the Bank Procurement Regulation v) (Selection based on Contracts estimated to for IPF Borrowers. Consultant’s cost equivalent of US$ Qualification (CQS) 300,000 or less per contract. vi) Direct Selection In accordance with para 7.13 to 7.15 Individual i) Competitive Selection Procurement to be in All contracts valued above US$ Consultants accordance with para 300,000 will be subject to Prior 7.34 to 7.38 of Bank Review by the World Bank. All other procurement regulation contracts will be subject to post for IPF Borrowers review. All Direct selection to be Prior 6 Consulting Methods Value Review Arrangements Services Threshold*/Regulation Provision ii) Direct Selection # approved in procurement plan and in accordance with para 7.39 of the as per para 7.39 of Bank Bank Procurement Regulation for procurement regulation IPF Borrowers. for IPF Borrowers * If a transaction comprises several packages, lots or slices, the aggregate estimated value of contracts will determine the applicable threshold amount. # Irrespective of contract value any hiring of Government or Research Institutes of unique and exceptional nature requires prior no objection of the World Bank on case to case basis. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US $800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of Para 2.7 the World Bank Consultant Guidelines. 3. Any Other Special Selection Arrangements (Consulting Services) : (a) Contracts procured in advance will be financed under retroactive financing within the specified limits, as agreed to in the Credit Agreement provided procurement is in accordance with agreed processes and procedures for the project. (b) Requests for Expression of Interest (REOI) for assignments expected to cost more than US$ 300,000 shall be advertised in UNDB online in accordance with Para 2.5 of the Consultant Guidelines. (c) With respect to each contract for the employment of individual consultants estimated to cost the equivalent of US $ 30,000 or more, the qualifications, experience, terms of reference and terms of employment of the consultants shall be furnished to the World Bank for its prior review and No Objection. iv) Implementing Agency Capacity Building Activities with Time Schedule S. No. Expected outcome / Start Date Comments Activity Description 1 Training in World Bank online STEP system Completed. 12 officials June 2017 received STEP training 2 Training in New Procurement Framework December 2019 ----------------------------------------------------------------------------------------------------------- 7 PROCUREMENT India : West Bengal Major Irrigation and Flood Management Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2017-08-02 2019-07-09 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P162679 GPN Date: 2018-12-03 Project Name: West Bengal Major Irrigation and Flood Management Project Loan / Credit No: / Executing Agency(ies): Irrigation and Waterways Department WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-IWD-87231-CW-RFB / Flood Protection Measures on Damodar Left Embankment with Flood Under Wall, Sheet Piles including Single Stage - Two / Prior Request for Bids Open - National 0.00 Implementati 2018-12-17 2018-12-22 2019-02-02 2019-04-17 2019-05-22 2019-11-18 Embankment Strengthening Envelope on on Countryside and Bank Protection Work on Riverside in Purba Bardhaman & Hooghly District (Package-I). IN-IWD-97488-CW-RFB / Flood Protection Measures on the left embankment of Upper Rampur Khal with Flood Walls, Sheet Piles including Embankment Single Stage - Two Under / Prior Request for Bids Open - National 0.00 2019-01-31 2019-02-05 2019-03-19 2019-06-01 2019-07-06 2020-01-02 Strengthening on Envelope Review Countryside and Bank Protection Works on the Riverside in the districts of Howrah and Hooghly (Package-II) IN-IWD-97489-CW-RFB / Flood Protection Measures on the left embankment of Hurhurah Khal with Flood Under Single Stage - Two Walls, Sheet Piles including / Prior Request for Bids Open - National 0.00 Implementati 2019-02-01 2019-02-06 2019-03-20 2019-06-02 2019-07-07 2020-01-03 Envelope Embankment Strengthening on on Countryside in the districts of Howrah and Hooghly (Package-III). IN-IWD-97491-CW-RFB / Flood Protection Measures on Damodar Left Embankment with Flood Wall, Sheet Piles, Bank Under Protection & Strengthening Single Stage - Two / Prior Request for Bids Open - National 0.00 Implementati 2019-02-04 2019-02-09 2019-03-23 2019-06-05 2019-07-10 2020-01-06 of Embankments, Armouring Envelope on over Damodar Right Dwarf Embankment at different locations & Bank Protection along Damodar Right Bank in Howrah. IN-IWD-102267-CW-RFB / Desiltation of Mundeswari Under River from Ch. 5.00 km to Single Stage - Two / Prior Request for Bids Open - National 0.00 Implementati 2019-02-25 2019-03-02 2019-04-13 2019-06-26 2019-07-31 2020-01-27 19.00 km in the districts of Envelope on Purba Bardhaman and Hooghly - Pakage V. Page 1 IN-IWD-102283-CW-RFB / De -Siltation of Madaria Under Single Stage - Two Khal from Ch. 0.00 km to / Post Request for Bids Open - National 0.00 Implementati 2019-03-06 2019-03-11 2019-04-22 2019-07-05 2019-08-09 2020-02-05 Envelope 4.50 Km in the district of on Howrah - Package VI IN-IWD-102286-CW-RFB / De -Siltation of Madaria Under Single Stage - Two Khal from Ch. 4.50 km to / Post Request for Bids Open - National 0.00 Implementati 2019-03-06 2019-03-11 2019-04-22 2019-07-05 2019-08-09 2020-02-05 Envelope 8.40 Km in the district of on Howrah, Package VII. IN-IWD-102291-CW-RFB / De -Siltation of Madaria Under Single Stage - Two Khal from Ch. 8.40 km to / Post Request for Bids Open - National 0.00 Implementati 2019-03-06 2019-03-11 2019-04-22 2019-07-05 2019-08-09 2020-02-05 Envelope 12.90 Km in the district of on Howrah, Package VIII. IN-IWD-104739-CW-RFB / Desiltation of Roner Khal Pending from Ch. 0.00 Km to 18.66 Single Stage - Two / Post Request for Bids Open - National 0.00 Implementati 2019-07-09 2019-07-14 2019-08-25 2019-11-07 2019-12-12 2020-06-09 Km in the districts of Envelope on Hooghly and Howrah, Package - IX. GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-IWD-56868-GO-RFB / PROCUREMENT OF IT EQUIPMENT INCLUDING COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT Request for Single Stage - One FOR FOUR YEARS AFTER / Post Open - National 0.00 Canceled 2018-05-02 2018-06-27 2018-12-24 Quotations Envelope WARRANTY PERIOD OF ONE YEAR UNDER WEST BENGAL MAJOR IRRIGATION AND FLOOD MANAGEMENT PROJECT NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 IN-IWD-18735-CS-QCBS / Preparation of feasibility study, detailed engineering design and bidding documents for irrigation Quality And Cost- Open - Under rejuvenation and flood / Prior 0.00 2017-06-21 2017-06-23 2017-06-27 2017-06-29 2017-07-01 2017-07-05 2017-07-22 2018-10-15 Based Selection International Implementation management in the Damodar Command areas and Lower Damodar Sub-basin in the State of West Bengal in India. IN-IWD-18748-CS-QCBS / Environmental and Social Impact Analysis by a Quality And Cost- Open - separate consultancy / Prior 76,544.04 Signed 2017-06-21 2017-07-01 2017-08-05 2017-09-02 2017-10-02 2017-11-06 2017-12-11 2018-07-09 Based Selection International organisation to supplement the feasibility study report of WBMIFMP. IN-IWD-44796-CS-LCS / Selection of Consultancy firm for "Providing support to the State Project Management Least Cost / Post Open - National 0.00 Canceled 2018-01-19 2018-01-19 2018-02-01 2018-03-07 2018-03-14 2018-03-28 2018-04-25 2019-02-19 Unit (SPMU) of WBMIFMP Selection during project preparation period" in the State of West Bengal in India. IN-IWD-61030-CS-LCS / Selection of Consultancy firm for "Providing support to the State Project Management Least Cost Under / Post Open - National 0.00 2018-04-27 2018-05-18 2018-07-01 2018-07-29 2018-08-28 2018-10-02 2018-11-06 2019-05-05 Unit (SPMU) of WBMIFMP Selection Implementation during project preparation period" in the State of West Bengal in India. IN-IWD-91823-CS-QCBS / "Project Management Consultant (PMC) for West Quality And Cost- Open - Bengal Major Irrigation and / Prior 0.00 Under Review 2018-12-17 2019-01-07 2019-02-20 2019-03-20 2019-04-19 2019-05-24 2019-06-28 2020-06-27 Based Selection International Flood Management Project (WBMIFMP)" in the State of West Bengal in India. IN-IWD-102808-CS-LCS / Selection of Consultancy firm for "Providing Human Resource support to the Least Cost Open - Under Project Management Units of / Prior 0.00 2019-03-06 2019-03-27 2019-05-10 2019-06-07 2019-07-07 2019-08-11 2019-09-15 2020-03-13 Selection International Implementation WBMIFMP during project implementation period" in the State of West Bengal in India. INDIVIDUAL CONSULTANTS Page 3