Procurement Plan I. General 1. Bank’s approvalDate of the procurement Plan: 19 May 2016 2. Date of General Procurement Notice: 3. Period covered by this procurement plan: From 19 May 2016 to 31 December 2019 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) ≥ 1,000,000 First Contract 2. NCB (Goods) <1,000,000 First Contract 3. ICB (Works) ≥ 5,000,000 All 4. NCB (Works) ≤ 5,000,000 First 2 5. Shopping (Goods) First Contract ≤ 100,000 6. Shopping (Works) First Contract ≤ 200,000 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not Applicable 4. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project P145009issued by Education System Improvement Project (ESIP) 5. Any Other Special Procurement Arrangements: Project Coordinator’s Contract was agreed by MEST to be financed under retroactive financing 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness ( including those that are subject to retroactive financing and advanced procurement) April, 2017 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domestic Review Comment No. Cost Preference by Bank s US$ million (yes/no) (Prior / Post) Summary of n/a n/a n/a n/a the ICB (Works) Summary of 1,000,000 1 No Prior Central the ICB System (Goods) Database Summary of n/a n/a n/a n/a the NCB (Works) Summary of 1,770,000 6 No Post 1st the NCB contract (Goods) for Prior Review Summary of 350,000 7 No Post 1st the Shopping contract for Prior Review Summary of SS 70,000 1 No Prior III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments US$ 1. CQS ≥ 300,000 First Contract and all contracts above USD 200,000 2 QCBS, QBS, FBS, LCS ≥ 500,000 First Contract QCBS QBS, FBS, LCS respectively 3. Single Source (Firms) All With justification 4. Individual Consultant ≥ 200,000 Only under exceptional circumstances (e.g. key positions, long term consultants) 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 300,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. April, 2017 3. Any Other Special Selection Arrangements: Retroactive financing is envisaged under the Financing Agreement up to an amount of 359,000 SDR for payments made prior to Financing Agreement date (November 20, 2015) but on or after September 15, 2014 for Eligible Expenditures. The Project Coordinator’s contract with the Ministry of Education, Science and Technology was planned to be charged under retroactive expenditure. The amount of expenditure that would be eligible under retroactive financing within the above period was 15,400 Euro. However, the Ministry of Finance of Kosovo did not approve the application for withdrawal of funds for retroactive expenditure, under their internal rule of not disbursing funds that were spent during fiscal years before the year of project effectiveness. Project effectiveness date is May 13, 2016. 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. Description of Estimated Packages Review Comments No. Assignment Cost by Bank US$ (Prior / million Post) Summary of 200,000 Post -Implementation number of Support of DSG contracts that 2 will be let under 1,500,000 Prior -Professional Capacity QCBS throughTwinning Arrangements Summary of 150,000 Post -Initial Student Registry number of Entry contracts that 30,000 3 Post -Baseline, midline and will be let under endline survey CQS 150,000 Post -Public Relations Campaign Summary of 200,000 Prior -EMIS Enhancement number of contracts that 2 will be let under 6,000 Prior -SDG Specialist (short- SS term) Summary of 1,064,000 7 Prior International Experts number of and Local Specialists contracts that 1,175,900 27 Post will be let under IC April, 2017 PROCUREMENT Kosovo : Kosovo Education System Improvement Project PLAN General Information Country: Kosovo Banks Approval Date of the Original Procurement Plan: 2016-10-21 Revised Plan Date(s): (comma delineated, leave blank if none) 2017-05-22 Project ID: P149005 GPN Date: Project Name: Kosovo Education System Improvement Project Loan / Credit No: IDA / 57260 Executing Agency(ies): Ministry of Education, Science and Technology WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Enhancing strategic planning, financial management, monitoring and decision-making in the education sector ESIP-G-3.11 / Supply of IT Request for IDA / 57260 Implementation and Prior Open - International N 6,999.62 Signed 2016-06-14 Equipment Quotations Communications Support Strengthening management capacity and accountability to enhance quality of education XK-MEST-5532-GO-RFQ / Implementation and Request for Single Stage - One Pending 3.12.1/G-SH/ESIP Office IDA / 57260 Prior Limited 0.00 2016-11-06 2016-12-07 2016-12-14 Communications Support Quotations Envelope Implementation Furniture Enhancing strategic planning, XK-MEST-14666-GO-DIR / financial management, Pending 1.2.8/G-SS/ESIP - EMIS IDA / 57260 Prior Direct Selection Direct 0.00 2017-06-05 2017-06-10 2017-07-15 2018-01-11 monitoring and decision-making Implementation Enhancement in the education sector XK-MEST-14819-GO-RFB / Implementation and Single Stage - One 2.3.5/G-NCB/ESIP - System IDA / 57260 Post Request for Bids Open - National 0.00 Canceled 2018-04-09 2018-04-14 2018-05-26 2018-06-25 2018-07-30 2019-01-26 Communications Support Envelope Platform (TEMIS Element) XK-MEST-14811-GO-RFQ / 2.1.3/G-SH/ESIP - Equipment for Implementation and Request for Single Stage - One IDA / 57260 Post Open - National 0.00 Canceled 2017-09-06 2017-11-01 2018-04-30 Teacher's Licensing Database Communications Support Quotations Envelope (Hardware and Software) XK-MEST-14816-GO-RFB / Strengthening management 2.2.7/G-NCB/ESIP - Equipment Single Stage - One Pending IDA / 57260 capacity and accountability to Post Request for Bids Open - National 0.00 2017-07-10 2017-07-15 2017-08-26 2017-09-25 2017-10-30 2018-04-28 for Assessment Division Envelope Implementation enhance quality of education (surveillance system) XK-MEST-14812-GO-RFB / Strengthening management 2.2.4/G-NCB/ESIP - Software Single Stage - One Pending IDA / 57260 capacity and accountability to Post Request for Bids Open - National 0.00 2017-07-10 2017-07-15 2017-08-26 2017-09-25 2017-10-30 2018-04-28 Upgrade for Assessment Envelope Implementation enhance quality of education Division XK-MEST-14815-GO-RFQ / Strengthening management 2.2.6/G-NCB/ESIP - Equipment Request for Single Stage - One Pending IDA / 57260 capacity and accountability to Post Open - National 0.00 2017-07-22 2017-09-16 2018-03-15 for Assessment Division Quotations Envelope Implementation enhance quality of education (furniture) XK-MEST-14814-GO-RFB / Strengthening management 2.2.5/G-NCB/ESIP - Equipment Single Stage - One Pending IDA / 57260 capacity and accountability to Post Request for Bids Open - National 0.00 2017-07-10 2017-07-15 2017-08-26 2017-09-25 2017-10-30 2018-04-28 for Assessment Division (IT Envelope Implementation enhance quality of education equipment) XK-MEST-14817-GO-RFQ / 2.2.8/G-SH/ESIP - Purchase of Strengthening management Request for Single Stage - One Pending instruments/tools for probabilistic IDA / 57260 capacity and accountability to Post Open - National 0.00 2017-07-22 2017-09-16 2018-03-15 Quotations Envelope Implementation sampling, test linking and scaling enhance quality of education using item response theory XK-MEST-14810-GO-RFB / Enhancing strategic planning, 1.2.7/G-ICB/ESIP - System financial management, Single Stage - One Pending IDA / 57260 Post Request for Bids Open - National 0.00 2018-04-12 2018-04-17 2018-05-17 2018-06-16 2018-07-21 2019-01-17 Platform (hardware for central monitoring and decision-making Envelope Implementation systems and data warehouse) in the education sector XK-MEST-14820-GO-RFQ / 3.8./G-SH/ESIP - Policy Implementation and Request for Single Stage - One Pending IDA / 57260 Post Open - National 0.00 2017-06-24 2017-08-19 2018-02-15 Communication/ Public Communications Support Quotations Envelope Implementation Relations/ Campain XK-MEST-14818-GO-RFB / Strengthening management 2.3.2/G-NCB/ESIP - Single Stage - One Pending IDA / 57260 capacity and accountability to Prior Request for Bids Open - National 0.00 2018-03-12 2018-03-17 2018-04-28 2018-05-28 2018-07-02 2018-12-29 Development of Assessment Tool Envelope Implementation enhance quality of education for Professional Licensing XK-MEST-14697-GO-RFQ / Strengthening management 2.1.3/G-SH/ESIP - Equipment for Request for Single Stage - One Pending IDA / 57260 capacity and accountability to Post Open - National 0.00 2017-09-09 2017-11-04 2018-05-03 Teacher's Licensing Database Quotations Envelope Implementation enhance quality of education (Hardware and Software) XK-MEST-14821-GO-RFQ / Implementation and Request for Single Stage - One Pending 3.1./G-SH/ESIP - Office IDA / 57260 Post Open - National 0.00 2017-03-06 2017-05-01 2017-10-28 Communications Support Quotations Envelope Implementation Materials NON CONSULTING SERVICES Page 1 Activity Reference No. / Bid Evaluation Report Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual XK-MEST-10572-NC-RFB / Enhancing strategic planning, 1.2.4/G-ICB/ESIP - Developing financial management, Single Stage - Two Pending IDA / 57260 Prior Request for Bids Open - International 0.00 2017-06-05 2017-06-12 2017-07-12 2017-09-24 2017-10-29 2020-03-04 Central Systems for Education monitoring and decision-making Envelope Implementation Management Information System in the education sector CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual XK-MEST-4889-CS-CQS / Enhancing strategic planning, 1.3.2/CS-CQS/ESIP Baseline, Consultant financial management, Under mid line and end line survey IDA / 57260 Post Qualification Open - National 0.00 2017-01-30 2017-02-25 2017-02-13 2017-03-06 2017-03-13 2017-03-25 2019-12-31 monitoring and decision-making Implementation study report on SDG Selection in the education sector implementation XK-MEST-4901-CS-QCBS / Enhancing strategic planning, 1.2.1/CS-QSBS/ESIP financial management, Quality And Cost- Under IDA / 57260 Post Open - National 0.00 2016-12-28 2017-01-13 2017-01-18 2017-01-23 2017-03-03 2017-02-27 2017-03-31 2017-04-30 2017-06-04 2017-07-09 2019-12-31 Implementation Support of the monitoring and decision-making Based Selection Implementation School Development Grants in the education sector XK-MEST-14682-CS-QCBS / Strengthening management 2.2.1/CS-QSBS/ESIP - Quality And Cost- Pending IDA / 57260 capacity and accountability to Prior Open - International 0.00 2017-05-05 2017-05-26 2017-07-09 2017-08-06 2017-09-05 2017-10-10 2017-11-14 2018-11-14 Professional Capacity Building Based Selection Implementation enhance quality of education through Twinning Arrangement Enhancing strategic planning, XK-MEST-4383-CS-CQS / Consultant financial management, Pending 1.2.6/CS-CQC/ESIP Initial IDA / 57260 Post Qualification Open - National 0.00 2018-11-05 2018-11-14 2018-12-07 2018-12-21 2019-01-01 2019-12-31 monitoring and decision-making Implementation Student Registry Entry Selection in the education sector INDIVIDUAL CONSULTANTS Page 2