I. I I I I Financial Attest Audit Report on the Accounts of I Citizen's Damage Compensation Program Phase -I IDA Credit No. 4910, 4911 Cabinet Division For the Financial Year 2013-14 Audit year 2015-16 Auditor General of Pakistan Islamabad I I I I I TABLE OF CONTENTS A BBREV IATION S A N D A CRON Y MS......................................................................................... PREFACE ........................................................................................................................................ il PART-1.......................................................... ................... .............................................................. 1 Project Overview .................................................................................................................. 2 Auditor's Report To The M anagem ent ................................................................................ 3 I Financial Statem ents............................................................................................................. 5 Part II .............................................................................................. ............................. ................. 6 I EXECUTIV E SUM M A RY ...................................................................................MY....................... 8 M A NA GEM ENT LETTER ............................................................................................................ 9 1. INTRODUCTION ................................................................................................................ 10 2. A UD IT O BJECTIVE ............................................................................................................ 10 3. AUDIT SCOPE A ND M ETHODO LOGY ............................................................................ 10 4. AUD IT FIND IN GS AN D RECOM M ENDATIO NS............................................................ 11 4.1 Organization and M anagem ent ...................................................................................... 11 4.2 Financial M anagem ent ...naem...e........................................................................................ 14 4.3 Sustainability ................................................................................................................. 20 4.4 Overall assessm ent......................................................................................................... 20 5 CONCLUSIO N ..................................................................................................................... 21 A CKN OW LED GEM ENT ............................................................................................................ 22 I I I I I U 3. I Abbreviations and Acronyms AGP Auditor General of Pakistan AJK Azad Jamnmu and Kashmir ATM A utomated Teller Machine CDCP Citizen's iamage Compensation Programme ERC Emergency Relief Cell GB Gilgit-Baltistan GFR General Financial Rules GoIR Government of the Italian Republic IBL I labib Bank Limited IDA International Development Agency 1PSAS International Public Sector Accounting Standards ISSAI International Standards of Supireme A udit Institutions LMA Limited Mandate Account NADRA Nation Database and Registration Authority No. Number Rs. Rupees SOP Standard Qperating Procedures UBL United Bank Limited LSAI D United States Agency for International Development USD United States Dollar NDMA National Disaster Management Authority ERC Emergency Relief Cell I I I I I IU I' I PREFACE The Auditor-General of Pakistan conducts audit in accordance with Articles 169 and 170 of the Constitution of Islamic Republic of Pakistan 1973. read with Sections 8 and 12 of the Auditor- General's (Functions. Powers and Terms and Conditions of Service) Ordinance, 2001. The audit of the Cititcn's Damage Compensation Programme (CDCP)), Cabinet Division was carried oul accordingly. The Directorate General Audit (Federal Government) conducted audit of the Citizen's Damage Compensation Programme (CDCP) during February. 2016 for the period 2013-14 with a view to reporting significant findings to stakeholders. Audit examined the econmty, efficiency and effectiveness aspects of the Citizen's Damage Compensation Programme (CDCP). In addition, Audit also assessed, on test check basis. whether the management complied with applicable laws- rules and regulations in managing the Citizen's Damage Compensation Programme (CDCP). The Audit Rcport indicates specific actions that. if taken. will help the management realize the objectives of the Citizen's Damage Compensation Programme (CDCP). The Report consists of two parts. Part-I contains Auditors Report (Audit Opinion) and Financial Statements, while Part-ll contains Executive Summary, Management Letter and Audit Findings I The Report has been prepared for submission to the International Development Associati - (IDA) in terms of Credit Agreement No.4910, 491 1-PAK with the Government of the Islamic Rep,iblic of Pakistan. Dated: 1 .04.2016 (MUHAI. AJ AL GONDAL) Place: Islamabad DIRECTOR GENERAL I I I I I I I ii I 1 Part--I 1. PROJECT OVERVLE W 1 ~ 2. A UDITOR 'S REPORT TO THE MANAGEMENT (Aud it Opinion) 1 3. FINANCIAL. STATEMENTS 1 PROJECT OVERVIEW Namne: Citizen's Damage Compeiisation Progranmie (CDCP) Sponsoring Agency: IDA/World Bank Executing Agency: Cabinet Division Islamabad Credi(No: 4910 (491 I-PK Date of Approval 09.06.2011 I Date of Conmeucement: June. 201 I * Date olf Completion June.20 (As per agreement): Credit Closing Date: 30.06.2014 Program Completion Date 30.06.2014 Total Project Cost: USI) 571.2 million Releases During the Year Rs. 1.998.960 million Cunulative Releases Rs. 46.568.595 million Line Departments /1 mplementation Ageneies i. NADRA through Partner Banks i.e UBL, HBL and Bank ALflah I- AUDITOR'S REPORT TO THE MANAGEMENT Audiksr's Report on the Financial Statements of the Citizen's Danage Compensation Programme (CDCP) We have audited the accompanying Financial Statements of Citizen's Damage Compensation Programnie. Cabinet Division Credit No. 4910-PK and 491 l-PK that comprises Statenient of Reecipts and Payments together with Notes forming part lhercofI for the year ended June 30, 2014. Management Responsibility l[ is lie respoisibility of the projecet manageient to establisi and maintain a systern of internal control and prepare and present the Statement of Receipts and Paynents in conformity with the requirement of Cash Basis IPSAS Financial Reporting under te Cash Basis of Accouniing Standard. Auditor's Responsibility Tlie responsibility of the Auditor is to express an opinion on the financial statements based on the audit cornducted. Wc conducted our audit in accordance with the International Standards of Supreme Audit Institutions. These standards require that we plan and perform the audit to obtain reasonable assurance whether the financial stalements are frec of material missmatement. The audit process inciludes exaniining, on a test basis, evidence supporting the aniounts and diselosures in the I financial stalernenis. It also ineludes assessing the accounting principles used and significant esumroates made by managernent, as well as evaluating the overall statement presentation. We believe our audit provides a reasonable basis for our opinion. Basis of Qualified Audit Repor 1 i. In the outflow the mangement showed the arnounis transferred from assigrrnelt accounts to [be banks in LMA- accounit. whercus the actual outflow was transfer of funds from 1. MA-l to LMA-2 accounts and subsequent withdrawal by the food beneficiaries within 90 days. ii. In the Cash and Cash equivalents at the beginning and elose of ile year did not include the l unspenit amounts as available in LMA-l accouis Rs. 868.019,000 and Rs 7.879152 respectively. iii. liabilities of Rs, 188,280,991 shown in the linancial statement 2013-14 was not explained. 1 ile outslanding claims of tie e ffectees comes to Rs 1,691066,431 Qualitied Opinion In our opinion except for Ilie possible effecets of the mauer deseribed in the basis for qualified opi 1 nin. 1j a. The financial statements present fairly. in all material respecis, the cash receipts and payments by the project for the year ended Junc 30. 2014 in accordance with Cash Basis IPSAS Financial Reporting under the Cash Basis of Accounting Standard. b. lie exp ndimure has been incurred in accorcance with the requirements of legal agreernents. (MUHANJ AD A MAL GONDAL) Director General Directorate General Audit (Federal Government), Benevolent Fund Building, Zero Point. Islamabad Dated: ..04.20l6 4 I x I . I I Financial Statements I CITIZENS' DAMAGE COMPENSATION PRO GRAM PHASE-fl Cabinet Division Islamabad I DA credi No 4910 and 4911-Paik I BRD grant NoTF-011049 USAID NO 391-PEPA-2011-001 and F.ROTIAID 11/003LO GOIR For the year 1.7.2013 to 30.6.2014 I I I I I I I I I II I Contents SNO Brief Page No 1 Statemernnt of financial affairs 2 Note l and 2 3 Note 3 4 Note 4 I5 Note 4.1 Exp la natio n fo r ba la nces in the b anks a t 6 closing I ~Additionai Disclosers-- i) Withdrawal schedule IDA/DFID and USAID, GOIR ii) Designated Account Statement IDA 4910- 4911 iii) Designated Account Statement DIFO iv) Designated Account Statement USAID iv) Designated Account.Statement GOIR Iv) Certificates 7 Bank statement I1) Assig n ment Acco unt N o00165 (U SAI D) ii)Assig3,nment Account No 00166 (IDA) ilii)Assignment Account No. 00171 DIFD I iv) Assignment account No. 26991-8 GOP v) Assignment account No 00174 F.ROT/AID 11/003/00 GOIR Reconcilation from AGPR 9 List of assets 10 UBL/HBL/BALF bank statement I I I I p ~P ag~L � г / � � g � �.. `�` ; i lf � � '� ~�--}уΡуΡ � _ ; � V i а ` � i i У Г � ' __ I � • i I I 1 �' ° н ос гп л � w °т °о_ й й еИо �, гч о� .`.°, v° н й ° ' � `° ''^ r �n r� н о� " о � Р м � t�+ ё и' гУ ^ . 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Thc Паад off кд пи d�sv,�,s ,�д ncuiy 1u-r. оГРа::�си�i: ! � �"• `^- + • �r+в.+�-+м � --�- ы r�.a.v.�� ,г г,t,г�,п u�r,,.G� �� Lаь..мi L�r�sю�i lewel�д , G1A fСл.а.и.�и w Pwpky eas+� g�ьн • . Св�� L7в�iеСопрпиа��рп Prog+.m ILDCP] йигиу гhс lл Рlьусоf С�СР �п.��гlсд.п$еркпйгг,701 l '_'-' а --� ��.aS.r,r.рсх Cmv.6,�wd Ьу иг А�о. п.w] w 1 с9 т.[:.лп Г[;л и и.с ..и „[ R, 7и и�а. мы С,п��1у. пкн г,гl� � -� - • `��Fв� wi�m?СФеr�ьхs oArw.jh �t�cdcs�циloi раМст cгnьwn,i Ъап}J аПп кгiГсаыдг+ Lr NЛОйА г�д W+IAN dcб�l сндs f.si�.veгa.�c 9км мnndi,ie ги�де Тг�с Phaн-i 1ив киег Ьем сb�нМ. 1 г ��r � 1'!-•-- �t+и.дгед Wc Phare-1i еГС6СР .пй йе г�рроп оГ A.eivprcrl.e Рагиvв, аапеl]'.1hг Wаг1д Ваи�! 1L7A, [15AiL],�д QF1U. � �ss aq.a'+aw ilrwyh . юА So.w ТЬг Fмдк• i1 of ihc COCP ran н ргv.�д..� -•W ---'•..ь уамс д Rs fC,7[10 w.г 4ан ]. l .в.+ае �:ед рнry..lвп.т ] м.11 nc� Гw рги+wгn. F�7tкr P�r. (КРК], `,•indF� Риуб ид 6.lнс4;.�п и нц1 н�л �� L�лее Т:с fruк+al trq,r.m мlгу fv Саг1� ТгапкГм is Ч5I7 3GG гоц:оп нcli.din� VSO 1Са т Gawмicu of Yakuun •• � - _' ~ - +"�г"� �+�..�+вSеод д�ьrгссs съ д�sЬигкд iп lипiпs�,1l�рглц оГ W. 20.0001- exh ю aCkuod F�urc7юlds оГ 1010 ;,o,ads сгец,llгr еррlyin� llie �V -� �+�.1 йnc� Ргоgг,пиьxi.руганд Ьу Jн Угиrмкгаi ChiefSecrп.riu, ��'►а►o-га.Сiгыя! Civкrnreпt гоkавсs пюмЫу гр6 им:fи июшп iп гатР:Wп w us� на[..пд еи,к Аlпм [Jн г,гик,r впrл� и гwц�с. �'�Ч�в'�д�°+ь��в Lиdaw+rir:. ia 17кiг &,i�пиод uras гlrpьjh Waun Vi=. дебl е.гд, в{1rx.sriCкalia{iдтеiГггагйп 1lцоиgl� NAARA "`°!��мвlв�т�'w. ihe Gаrегwпак olPal:irtan uilard iдW . иьдiг egrepnw Nо,91П апд в9i l-Paleumpriairц Ipvnierп.Aj ам1 Рлпiр�(8) wiй ��+.�- н Aasn�и:on т 9.6.N11! т mwn[af ilрод Fл�rerseney Cafh Teansfы Яrе�гав; iorSINt 3i�917.00p fw}qrt'рп А aedSpi! 2i,OtЮ,000 for t� i{ву�rе� LЯ ! i5 а] Ги Сцh 7ran.f . Апойсr юRbю,цотюгц wи ,i�ood wiй �Ье Сwыннлt оГцаlйю Rrpпбlк Га Pryrpien пГЕ.го 57.7F т:llian ГоГ �.в�+6arSase ь'..дкд ЪawcMW. undv СдtР. �+ r• sa+ivпa..�i Lcxmy T1v. 37i-PEPA-2u11 •Otl 1 wц sipкd иiй U5Al� ыs 9.G3011 .Сами� иlнсh USA1A pгоridod U5 5 i7P.OW пйI{i6n lor сцh tra�lcrm л.+zw. �.,с.оа мwЬсг rге�м ,егапм,,, iика - те- о1 rws.�.,;i.,,Q;a, 3м�soix, wa.�6 им�rм pFlа е,.sс...�аью,.,�. огцs: яl�se,sTU и, д�дw то :,�е. гаи т� и,л,,..кг . м ин пооа.п� Т1н есапа к ellenlia.+is едсиlамд оп дю Ьasir оГГпаппп Гпг CUCP-Vhare Sl uid й lаЬиlагед„wdcr- I 5г. уа Uonw Cemmilsed Гп.псiае iь�USU ia 1ь4ii1юп} V.a=еоГ Fi.,мein� � 1 USA1O 190 З7S7 ! 117A 1 iS 711.32 � 1 3 рГ1❑ 91.3G 1R.1� I д GOA • • 1W f7.57 . 3 G4iц 7�.Х4 i73 � т'uicl i . .. . __ � . � . � �.. � _ � I STI.I iW и°�- 2 SгГNlF"♦ICдЛfГACCQUiп7iiGAq4[CpS � ' Futloиi�y! .осиwиiпд pлliciar lычс bаап apyLod rorцiripцfy in dcaiiпa нiй дгац. rluch аге conydcrod тагvуl lv r7r СIКР Lпшн,�,i цдlсигспц: ' 71 8A5154FYR�PAFAT70N The fwосia! т�мопспи h�rv Ьхп pгrp+rod w�du 1!к tASA5•sS �ash Ьнiа. ' 7.7 ACCOl7MlNGCONVEN'С1дN Т1мгс П��zпс:аl гiыи�мл�и Иа.е bосп prcp.rrd иnддг hl.югiс:l oocгeairauiwr wiй ецh Ьо•ir оС.ссииnЧп�. АпцдпьУlУ. мР�++к+�аtпiгод wЬеи уьiд. гайст ineurrod иЬik nxcipu rowgпiml иLдi ее[uailи recгirW. � 3.5 CURAEЛiCY Т1м Гпаппаl sr.[рiмапг h,к Ьом Агсрапд in Pck Rapcra .r ргжуаl оwгъку. иlгilа Г ял:••_�.. �: йr hars Ьом wadc in rmin bthe Риаесi,l mrcuкNS пlаид b Fortil. EsWnye irxi�slнiws. Пмп пIXп i�w[we 6W� 11.е fлгхчrп r.wrcпry i.c Ч5 f. Ewo ь иер ю equiralcrц Pak Aupors r.1uc ц pcr йс сссhапУе iце .aiaцim,ppl�ед 6r Jw S9P лп 11к даге и[це by�ie п�;�и.�ЧПгм:асiiе�i Naeersary.djurxne�.ц hа.т Мюп гоwгдпд оп rrdr respecyгre r.1�дliлп. � 7+ Faa[iСмЕхС![wNGCTilдNSлLTIpNg т�rwпxliwa iп 1ха1 .�д Гогс�у� cыrsneics т дсгдwlод Гw in еапрliу.г will� lhe Finanee L7irŭ�yn и. М. Но. F�7. (l]-F3R-�1l1Uf}7-7�Ч да[гд I,s.7f113 - 75 ИЧi]Уl,у>IUЧS � ���е щ ад� 4asŭ аГ.сеи,��ы ��Ь, по prorialan is reovpniгдd in рю Гнwк.г�f.иlаiнхгlа. Howcvu. иhегг 11нгс ir м rvmi 1 еа�нпiипn�г �a�;eh миР Иеrе, 1еу.1 �. пинг еЬ1�Wtюи „iд се.,hпь �i Г.�,��е:а1 ..��мl�.�.ии��, икп �i ic iд.���:Гсд Ьу, .грндiс дi,сlлгмгn ш U.e д�лiег юJк Гмап.iеl sе�п�ин,. . � � - ^- _ 口 ·〕、〕〕〔〕 屆 。‘斗他斗. ENPIZInIllioll For Ld.tilces ill Ille Ball" It closing a RI oun S , ,Cre a a I I a b I e * I th pa i w cr Bank in LNIA- I on 3 0.6.2014 as u n d is b u rsed L.41- 4,379 -BL 42,9-75,912 Alfl3h 1,515,238 reason Of the releflEion ofthese balances by the partner banks is as under According to the clause 6(E) (2) (a) Page-23 of Operational Manual thefunds are required to be released on abonEhly basis to partner banks i.e. on 20th of each month for disbursement during coming month after deducting tr,t undisbursed amount available with the banks. XADRA to generate Payment projections and transrers to the Partner Commercial Banks SADRA shall inform CDCP on monthly basis of the required Transfers into the Cabinet Division's accounts at the i wui er Corni nercial Banks, Cabinet Di vi s ion shal I manage the requ isite fund from Fi nance Dj vision and Dc,o efo Pm en t I'artners and these funds should be avai [able at least one month pri or to disbursement to cixtimercial banks CDCP wi I I rc"ive the, statement from the Partner Commercial Banks on the 20th of each nionth. Based an antici pated n u rnber of districts to be veri fied by the Third Party during the coming month and the completed bene riciary I ists, CDCP wii I come up with proj ected number of "Receivers" and the amou nt that wil I need to be paid. Additional Disciosures IL- . 1 NOTI o ON FINANCIAL STATEMENT-- -- CTIZE\ SD ) -1 VAG: MI STIONPR OGRAMP>ASfi Cabinei ilivision Islimabad LDA d Nø .191D ai 4911 l.Pak [B1RD grIant NO TF-Ql 1204J LAD NO 391-PEPA -2011-0v1 and GOIIl N, [-11A1D l 1/3S00 For rhe year L 7.2013 to 30.6.2014 SOE Withdrawal Schedule v W.A # Anount claismed Amount replenished Differcnce Eipenditur ate of Arnount c relaed reili il Anount USS $tqual PR5) ;Jss AmoUJIi(eq rAIPRn) (jqul nionlh NBP 9 # W.A # Anount claimed Amount replenisied Differen Expetiditur Date nr cc e related reccilil in monch NØP Anount US$ Amo unt (naal PR) Amo~nt US$ Amu,oun (equal PRs) Amount Amount US$ (Cqual PR5) [ 4 37,095.76 3,637,34700 0 # W.A # Expenditur Dat of ARunt cilinled Anount repleiisied Difference c reuled receipt in month NBP Amount USS Amnu n[ (equal PRs) Amnount USS ^uouni (equal PRs) Amount Anount UJS$ (cqual PRs) Nil Nil IR 5 # W.A k Expenditur Date of rAiAunt claimdel Amunt replunished Differenee c related receipt il month NUP Amount EURO Afioul (gal PRs) Amouni in EURO AmotiIL (cqkil PRs) Amnount Anouin EURO (equial PRs) iiii )CP Phase-li Audit Offirer n mt DivistÅiDG Audit (FG) Mabad Islamabad Ie Noris ON FJNANCIAI. I A Tl:N1:NI TflZENS' DMIAGE CO0iPPENSA TrON i'iRjX,GR-A( FIMMI-TIl 7-fLtE VS D?1cMAfG :i A kf'rl N" -l U .ml 'l k *i FQr time year .7.2013 iQ 30.6.2014 SPECAL AcCOUNTSrATEMENT for year Endmgl 30-i)- 4 I/l/ cœtiii No 166 .k Deposary Bank National Bank of Pakistan Address Main Branch Civic Centre Islamabad Rkelated Loan/Crcdå No IDÅ.4910,4911 6 Currency. uss Opening Balunte - - 4,595,825.21 5 Add World Bank Replenishnent 37,095.76 9 T'oi.l it"eresi Earnings (ifdcposiLed in accouni) Ni 1O Total 4,632,921 i Direct paynient for Goods NUi fi A dd SOE Reimbursements ii Total service charges if not inelu Nil iv Amount Withdrawn I v Amount returned (Note I) vi Total. 2,652,221.90 2 E'ding balance on 30.6.20 Id 1,980,699.06 I CDCP Phase-i Audit Officer Cabinct Division OG Audit (FGJ Islarnabad Islamabad I AU Øhatti rniabao NO Il (V N PINANCIAL. STA YliNJ LILT71 1S'D 0 i ti AW-r 7/ON PROJ 6 41 P14 H- USAID NO 3vi-r'I:PA-201l-IJ lo I or lie year 1.7.2013 to 30 6.2014 SPECIAL ACCOUNT STATEMENT t For year Ending. 30-Jun-14 2 Account No. 165 I Depositary Bank. National Bank of Pakistan 4 Address. Main Branch Civic Centre Islarnabad I Related Loan/Credit No. USAID-391-PEPA-2011-001 Currency. US$ Opening Balance Add USAUD Replenishment Total interest Earnings (if deposited in account) Total 0 Deduct: 3 i Direct payment for Good Nil ii Add SOE Reimbursements iii Total service.charges if not irNil iv Amount Withdrawn Total. 12 Ending balance on 30.6.2014 0 I WvLI` nase-l6 A0t umicer Cabinet Division DG Audi t (FG) IIslamabad Islamabad El LONAll Bat I Section offices Cabinet DivisIlon Islanlabac 1 -i%;( ·.s L ON kiNAN 1 A l. S IA il.i 1 r coA1 j E tp.-*Cs:,r 7I . PA!11 i b-f å 11i Pl 1 VI-HI I Y. I l f .É . 11 d 114j lor ilic ycit 1.720J3 lo 30.6.2014 SECIA L ACC UNI1 STAT EM ENT i for yr Endding 30Jun-14 2 Accouit No 71 3 Dcpo2itary Bank National Bank ofPakistan 4 AdJdrs. Main Branch Civic Centre Islaniabad 5 Retated Loan/Credit No. DFID-011049 I 6 Cuýrency. USS 7 Opng uc Balan c 0.01 å Add DFID Repleniislunient 9 Totul inlerest Eärnings (ifdepoited in account) 10 Total 00 1v Deduct: i Direct payment for Good NU fl Add SOE Reinburscments il Total service chargcs if not inclut N i 111 Amount Withdrawn iv Total. 0.01 12 Ending balance on 30.6.2019 CDCF Phase-Il Audit oricer Cabinet Diviilon DG Audit (FG) Islamabad Islamabad Ofice% Cabinet R3 NOTIS N Fi]NANClA l STATE'MENT t ¯2 C0AS'1)AMAGE C 1)iJPENSATIU,\- PROGAI l Pi ISE-11 Cabiet 1)ivision Islamabad GOIR No F.ROT/A I DAIUu003/00 For the year 1.7.2013 to 30.O.2014 SPECIA L ACCOUNT STATEMENT i Fer yar Ending 30-Jun-14 2 ACCOunt NO 174 3 Deposiiary Bank. National Bank of Pakistan 4 Address. Main Branch Civic Centre Islamabad 5 Rchated Loan/Credit No. GOIR 6 Currency. EURO 7 Opening Balance 8 Add GOIR Replenishment 9 Total interest Earnings (if deposited in account) 10 Total 4,146,151 I 11 Deduct i Direcl payment for Good Nil ii Add SOE Rcimbursements iii Total service charges if not included Nil IAmount Withdrawn 4,134,536.33 ToWa. 4,134,536.33 12 Ending balance en 30,6,2014 11,614A5 CDCP Phase- t icer Cabinet Division DG Audit (FG) Islamabad Islamabad E g.u 1qar Ali Bhat'ti Section Office r( Cabinet Division I -ø' sIamabad NOTEIS (IN H[NAN(A L SIATEiMI' (YTLz/;*_lp4AGl/ ()1ff'/;MS-*uT/ONÅ'uy ;'.Oif /'it-i/ 1 LJA r, l1-1]01 _ GO JIi No F.w0 re, i0 lu04b3m] For the ytar 1.7.2013 (o 30,6.2014 Certificate it is cerciied (l;i1 all experdiur incurred out oIDA/DP ID ,USAID ,COIR and GOP fund was for intended purposc. 12 CDCP Phase-1 Cabinet Division Islamabad Co Section Officer Cabinet Divjsj0n isJamaba6é