18-Sep-2019 Date: ____________ Dr. Segenet Kelemu, Director General & CEO International Centre of Insect Physiology and Ecology Duduville Campus, Kasarani P.O. Box 30772-00100 Nairobi, Kenya Re: ICIPE – Africa Regional Scholarship and Innovation Fund for Applied Sciences, Engineering and Technology Project TF0B1033 Additional Instructions: Disbursement and Financial Information Letter Dear Sir: I refer to the Grant Agreement (“Agreement”) between International Centre of Insect Physiology and Ecology (the “Recipient”) and the International Development Association (“Bank”) acting as administrator of Korea-World Bank Group Partnership Facility Single-Donor Trust Fund for the Africa Regional Scholarship and Innovation Fund for Applied Sciences, Engineering and Technology Project (the “Trust Fund”), dated here within. The General Conditions, as defined in the Grant Agreement, provide that the Bank may issue additional instructions regarding the withdrawal of the proceeds of Grant TF B1033 (“Grant”), and specify certain financial management reporting and audit requirements. This letter (“Disbursement and Financial Information Letter” or “DFIL”), as revised from time to time, constitutes such additional instructions. I. Disbursement Arrangements and Withdrawal of Grant Funds The World Bank Disbursement Guidelines for Projects, dated February 1, 2017, (“Disbursement Guidelines”) are available in the World Bank's public website at https://www.worldbank.org, and are an integral part of the Disbursement and Financial Information Letter. The manner in which the provisions in the Disbursement Guidelines apply to the Grant is specified below. Sections and subsections in parentheses below refer to the relevant sections and subsections in the Disbursement Guidelines and, unless otherwise defined in this letter, the capitalized terms used have the meanings ascribed to them in the Disbursement Guidelines. (i) Disbursement Arrangements The table in Schedule 1 sets out the disbursement methods which may be used by the Recipient, information on registration of authorized signatures, processing of withdrawal applications (including minimum value of applications and processing of advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. (ii) Withdrawal of Grant Funds (Electronic Delivery) Section 7.01 (c) of the Standard Conditions. The Recipient will deliver Withdrawal Applications (with supporting documents) electronically through the Bank’s web-based portal “Client Connection” at https://clientconnection.worldbank.org. This option will be effected after the officials designated in writing by the Recipient who are authorized to sign and deliver Withdrawal Applications have registered as users of “Client Connection”. The designated officials will deliver Applications electronically by completing the Form 2380, which is accessible through “Client Connection”. By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Bank by electronic means. The Recipient may exercise the option of preparing and delivering Withdrawal Applications in paper form on exceptional cases (including those where the Recipient encounters legal limitations), and which were previously agreed with the Bank. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the World Bank's public website at https://worldbank.org and “Client Connection”; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits Section 2.07 (a) and (b) of the Standard Conditions. (i) Financial Reports. The Recipient must prepare and furnish to the Association not later than forty-five (45) days after the end of each of each half year period, interim unaudited financial reports (“IFR”) for the Project covering the half year period to which it is related. (ii) Audits. Each audit of the Financial Statements must cover the period of one fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period must be furnished to the Bank not later than six (6) months after the end of such period. III. Other Important Information For additional information on disbursement arrangements, please refer to the Loan Handbook available on the World Bank’s website (http://www.worldbank.org) and “Client Connection”. The World Bank recommends that you register as a user of “Client Connection”. From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Grant, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the World Bank by email at AskLoans@WorldBank.org using the above reference. Yours sincerely, ______________________________ Deborah L. Wetzel Director of Regional Integration The World Bank Group Africa and Middle East and North Africa Attachments 1. Letter Disbursement Guidelines for Investment Financing Project, dated February 2017 2. Form for Authorized Signatures 3. Statement of Expenditure (SOE) Prepared by: Sandra Mazvita Kuwaza (WFACS) Cc with copies: Ministry of Finance Cabinet Secretary of the National Treasury The National Treasury P.O. Box 30007 Treasury Building Harambee Avenue Nairobi, Kenya Schedule 1: Disbursement Arrangements Basic Information Country Africa Closing Date June 30, 2024 Recipient International Centre of Insect Physiology and Ecology Grant TF0B1033 Name of the Project Africa Regional Scholarship and Disbursement Four months after the closing Number Innovation Fund for Applied Deadline Date date Sciences, Engineering and Subsection 3.7 ** Technology Project Disbursement Methods, and Supporting Documentation Disbursement Methods Methods Available Supporting Documentation Section 2 (**) Subsections 4.3 and 4.4 (**) Direct Payment Yes Copy of Records Reimbursement Yes Statement of Expenditure (SOE) in the format provided in Attachment 3 of the DFIL Designated Account Yes Statement of Expenditure (SOE) in the format provided in Attachment 3 of the DFIL Special Commitments No N/A Designated Account (Section 5 and 6 **) Type Segregated Ceiling Fixed Financial Institution - Commercial Bank of Africa, Kenya USD Currency Name Frequency of Reporting, Monthly 200,000.00 Amount Subsection 6.3 (**) Minimum Value of Applications (subsection 3.5) The minimum value of applications for Reimbursement, Direct Payment and Special Commitment is USD 40,000.00. Authorized Signatures (Subsection 3.1 and 3.2 **) The form for Authorized Signatories Letter is provided in Attachment 1 of this letter Withdrawal and Documentation Applications (Subsection 3.3 and 3.4 **) (i) Authorized Signatures and (ii) Applications An authorized signatory letter in the Form attached (Attachment 2) should be furnished to the Association at the address indicated below providing the name(s) and specimen signature(s) of the official(s) authorized to sign Applications. The World Bank 1818 H Street, N.W. Washington, D.C. 20433 United States of America All Withdrawal Applications and its supporting documentation will be electronic ally sent via the Association’s system Client Connection. In instances where paper copies will have to be submitted, please provide completed and signed (a) applications for withdrawal, together with supporting documents, and (b) applications for special commitments, together with a copy of the commercial bank letter of credit, to the address indicated below: The World Bank, Loan Department, Delta Center, 13th Floor, Upper Hill, Menengai Road, P.O. Box 30577 - 00100 Nairobi, Kenya. Tel: 254 20 2936 000 Additional Instructions Recipient may use the payment instructions existing Designated Account TF A8639-AFR to transfer funds to a Project Account in local currency as and when required Other N/A ** Sections and subsections indicated relate to the Disbursement Guidelines for Investment Project Financing dated February 2017 Attachment 2 Form of Authorized Signatory Letter [Letterhead] Ministry of Finance [Street address] [City] [Country] [DATE] The World Bank 1818 H Street, N.W. Washington, D.C. 20433 United States of America Attention: [Country Director] Dear [Country Director]: Re: ICIPE - Grant No. TF0B1033 Africa Regional Scholarship and Innovation Fund for Applied Sciences, Engineering and Technology Project I refer to the Grant Agreement (“Agreement”) between International Centre of Insect Physiology and Ecology (the “Recipient”) and the International Development Association (“Bank”) acting as administrator of Korea-World Bank Group Partnership Facility Single-Donor Trust Fund for the Africa Regional Scholarship and Innovation Fund for Applied Sciences, Engineering and Technology Project (the “Trust Fund”), dated _______, providing the above Grant. For the purposes of Section 3.04 (b) of the Standard Conditions, as defined in the Agreement, any [1one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this Grant. For the purpose of delivering Applications to the World Bank, 2[each] of the persons whose authenticated specimen signatures appears below is authorized 1 Instruction to the Recipient when sending this letter to the World Bank: Stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the World Bank. 2 Instruction to the Recipient: Stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the World Bank. on behalf of the Recipient, acting 3[individually] 4[jointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the World Bank. confirms that the Recipient is authorizing such persons to accept 5[This Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the World Bank by electronic means. In full recognition that the World Bank shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation (“Terms and Conditions of Use of SIDC”), the Recipient represents and warrants to the World Bank that it will cause such persons to abide by those terms and conditions.] This Authorization replaces and supersedes any Authorization currently in the World Bank records with respect to this Agreement. [Name], [position] Specimen Signature: ____________________ [Name], [position] Specimen Signature: ____________________ [Name], [position] Specimen Signature: ____________________ Yours truly, / signed / ______________ 3 Instruction to the Recipient: Use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank. 4 Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank. 5 Instruction to the Recipient: Add this paragraph if the Recipient wishes to authorize the listed persons to accept Secure Identification Credentials and to deliver Applications by electronic means; if this is not applicable, please delete the paragraph. Please delete this footnote in final letter that is sent to the World Bank. [Position] Attachment 3 – Statement of Expenditure Statement of Expenditures (SOE) for all other expenditures Payments made during the period from ________________ to ______________ Loan No.: Application No.: SOE No.: 1 2 3 4 5 6 7 8 9 10 11 Article Supplier’s Type of Good or Service Currency Currency and % Financed Amount Currency and Exchange Date of Remarks Name (CW/GO/CS/OP/TR) / and Total Total Amount by Eligible for Amount Paid Rate Payment Brief Description Amount of of Invoice IBRD/IDA/TF Financing (5 x from Contract Covered by 6) Designated Application Account (if Applicable) TOTALS Supporting documents for this SOE retained at ___________________________________________ (insert location) A separate form should be used for each category. Republic of Uganda Grant No. TF0B0069 Support to Public Private Partnership (PPP) P169908 SOURCES AND USES OF FUNDS BY COMPONENT QUARTER ENDED: …………………………………………. CURRENCY US$ CURRENT QUARTER YEAR TO DATE CUMMULATIVE Year CURRENT To 6 MONTHS QUARTER Date CUMMULATIVE FORECAST US$ US$ US$ US$ US$ US$ US$ US$ US$ Cash Receipts: US$ US$ US$ US$ Planned Actual Variance Planned Actual Variance Planned Actual Varia IDA Trust Fund - - - Other 0 0 - Total Financing - - - - Less: Use of Funds by Component (1) Delivery of Packages of Key Maternal, Child and Other Related Health Services (2) Management and Capacity Building in Results-Based Financing (3) Monitoring, Documentation and Verification of Results under Performance-Based Contracts Total Expenditures - - - - Receipts less Expenditure - - - - Explanation of Variances Opening cash balance IDA Trust Fund - - - Other - - Total Opening Cash - - - - Closing Cash balances IDA Trust Fund - - - Other Total Closing Bank balances - - - Republic of Uganda Grant No. TF0B0069 Support to Public Private Partnership (PPP) P169908 Designated Account (DA) Activity Statement For the quarter ending …… Project Name: Deposit Bank: A/C No: Currency of DA: US$ Part I 1. Cumulative advances to end of current reporting period - 2. Cumulative expenditures to end of last reporting period - 3. Outstanding Advances to be accounted (line 1minus line 2) - Part II 4.Opening DA balance at beginning of reporting period (as of XXXX ) - 5. Add/subtract: Cumulative adjustments (if any) 6. Advances from World Bank during reporting period - 7. Add lines 5 and 6 - 8.Outstanding advances to be accounted for (add line 4 and line 7) - 9. Closing DA balance at end of current reporting period (as of XXXX) - 10. Add/subtract: Cumulative adjustments (if any) 11.Expenditures for current reporting period - 12. Add line 10 and line 11 - 13. Add line 9 and line 12 - 14. Difference (if any) (line 8 minus line 13) - Part III 15. Total forecasted amount to be paid by World Bank - - 16. Less: Closing SA balance after adjustments - 17. Direct payments/SC payments - 18. Add lines 16 and 17 - 19. Cash requirement from World Bank for next two reporting periods (line 15 minus - line 18)