(jJ SONI & RUSTOGI LOKTUS VILLA CHARTERED ACCOUNANTS CHOTTA SHIMLA. TELEFAX:91-2624188,2622588 SHIMLA-171002 MobileNo. 9418001500 & 9418188588 e-mail:sksonifca@yahoo.com ------------------------~-------~--------------t--------------------------------- ," ~ :AUDITOR'S REPoli'r The Mission Director, Himachal Pradesh School Education Society Girls Hostel Scheme DPEP Bhawan, Lal Pani SHIMLA-171001 (H.P.) We have' examined the Balance Sheet of Himachal Pradesh School Education Society-Girls Hostel Scheme registered under the Societies Registration Act, 1860 Regn.No.120j95 dated 03.11.1995, DPEP Bhawan, Lal Pani Shimla-171001 (H.P) as at 31.03.2014, Income & Expenditure Account for the year ended on that date and the Receipt and Payment Account of the said Society which are in agreement with the Books of Account maintained by the said Society. We conducted our audit in accordance with established Standards on Auditing and the accounts manual of Girls Hostel Scheme. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit includes examining on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principals used and the significant estimates made by the management, as well as evaluating the over all financial statement presentation. We believe that our audit provides a reasonable basis for opinion. We conducted our audit in accordance with terms of reference provided to us. In our opinion, and read together with the Significant Accounting Policies and Notes to accounts, the financial statements give a true and fair view of the sources and applications of funds for the year ended 31.03.2014 and the financial position of the Girls Hostel Scheme of Himachal Pradesh School Education Society for the year ended 31.03.2014. For SONI & RUSTOGI Cha rtered Accounta nts Place: Shimla Date: 20/12/2014 M.No.082516 FRN:004737N SONI &. RUSTOGI LOKTUS VILLA CHARTERED ACCOUNANTS CHOTTA SHIMLA TELEFAX:91-2624188,2622588 SHIMLA-171002 MobileNo. 9418001500 & 9418188588 e-mail: sksonifca@yahoo.com --------------------------------------------------------------------------------- " AUDIT CERTIFICATE The financial Statements of Girls Hostel Scheme of Himachal Pradesh School Education Society for the financial year 2013-14 attached hereto, have been audited in accordance with the regulations and standards of audit of the Institute of the Chartered Accountants of India and accordingly included such tests of accounts, record, Internal checks and other auditing procedures, necessary to confirm: 1. That the resources are for the pwposes of Girls Hostel Scheme activities, subject to the observations/notes forming integral part of Balance Sheet of even date annexed. 2. The financial statements are correct. During the course of audit, the documents related to above financial statements and the connected documents were examined and they can be relied upon to support reimbursement under the Girls Hostel Scheme. On the basis of information and explanation given and according to the best of our information as a result of the test audit, it is certified that the Financial Statements read with the observation set out separately represent a true and fair view of the implementation and operations of the Girls Hostel Scheme for the year 2013-14. For SONI & RUSTOGI Chartered Accountants Place: Shimla ~1-"vtr Date: 20/12/2014 (~ Partner M.No.082576 FRN:004737N SONI& RUSTOGI LOKTUS VILLA CHARTERED ACCOUNANTS . CHOTTA SHIMLA TELEFAX:91-2624188, 2622588 SHIMLA-171002 MobileNo. 9418001500 & 9418188588 e-mail:sksonifca@yahoo.com --------------------------------------------------------------------------------- PROCUREMENT CERTIFICATE We have gone through the procurement procedure prescribed in the manual on Financial Management and Procurement under Girls Hostel Scheme. Further, 'we certify that no procurements were made during the financial year 2013-14. Therefore, no deviations have been found from the procurement procedure prescribed in the manual on Financial Management and Procurement under Girls Hostel Scheme. For SONI & RUSTOGI Chartered Accountants Place: Shimla Date: 20/12/2014 Partner M.No.082576 FRN:004737N HIMACHAL PRADESH SCHOOL EDUCATION SOCIETY-GIRLS HO~TEL SCHEME Significant Accounting Policies and Notes to Accounts for the year ended 31st March. 2014: 1. The accounts of the Society (Girls Hostel Scheme) have been maintained on accrual system of accounting. 2. Grant in Aid: a) Revenue Expenditure (i) The revenue grant has been considered as income to the extent utilized during the year. The unspent grant is being shown separately in the books of accounts. (ii) The revenue expenditure is considered as expenditure of the year to the extent which has been finalized/ approved during the year in general. Notes to Accounts a) The Fir)ancial Statements have been prepared for funds received / utilized for the Girls Hostel Scheme. The grants received from the inception of the project and interest thereon till 31/03/2014 remains un- utilized as no expenditure has been incurred. b) The previous year figures have been regrouped / re- arranged wherever considered necessary. Place: Shimla Date: 20/12/2014 For SONI & RUSTGI ~rtered Accountants pa~ (S~~~ ~ r HIMACHAL PRADESH SCHOOL EDUCATION SOCIETY- GIRLS HOSTEL SCHEME I '-f \ STATE PROJECT OFFICE (RMSA), DPEP SHAWAN, LAlPANl, SHIMLA-171001 BALANCE SHEET AS AT 31ST MARCH, 2014 Grant Previous Year 5,267,603.00 Payable to -Previous Recoverable Contractor - -1,745,301.00 CURRENT AS:;;ETS,LOANS & ADVANCES Advances Cash Security & 2013-14 2012-13 UNUTILISED Bank Year TBalances GRANT Amount 2,969,572.00 LIABILITIES 9,767,603.00 Deposit TOTAL OTAL IN 2013-14 Rs. 2,969,572.00 ASSETS (Rs.):-AID 2,506,553.00 (Rs.):- 1,224,271.00 2,969,572.00 463,019.00 . Current Year Current Year 159,216.00 4,500,000.00 R~~~ (Controller Finance) As per our report of even date attached For Soni & Rustogi Chartered Accountants ~l (S.K. eARfNER Place: Shimla FRN-00473i'N Date: 20/12/2014 M ..No.082576 HIMACHAL PRADESH SCHOOL EDUCATION SOCIETY- GIRLS HOSTEL SCHEME STATE PROJECT OFFICE (RMSA), DPEP SHAWAN, LAL PANI, SHIMLA-171001 Income & Expenditure Account for the year ended 31st March, 2014 Current Year Current 1,453,961.00 Year - Rs:- 2013-14 2013-14 Amount EXPENDITURE Previous INTEREST Year MMER GrantRs. INCOME 11,746,262.00 11,746,262.00 Sch. Bank RECEIVED Utlised Construction 1,813,922.00 359,961.00 Charges 2012-13 Previous Amount Year of Girls Sch. Rs. Hostel Total 18948.00 11,727,314.00 Total Rs:- 179,574.00 11,566,68800 As per our report of even date attached For Soni & Rustogi Place: Shimla c~~e!\. (SKS~~ Ac~countants Date: 20/,12/2014 PART~ FRN~04737 M.No.082576 HIMACHAL PRADESH SCHOOL EDUCATION SOCIETY- GIRLS HOSTEL SCHEME STATE PROJECT OFFICE (RMSAl, DPEP BHAWAN, LAL PANI, SHIMLA-171001 I , Receipts & Payments Account for the year ended 31st March, 2014 Received Previous Year Payable Security to Current from Central State Current Contractor Payable Year Govt. Year 2013 Govt. -Amount Bank OPENING BALANCE MMER Patiala Chamba Construction Previous Interest 1,908,478.00 2012-13 12,970,533.00 12,970,533.00 11,422,309.00 In 213,000.00 1,654,536.00 saving PNB Account Sanjauli 1,224,271.00 RECEIPTS PAYMENTS 170.00 of Girls Year received State Bank Hostel Amount'Rs. I with213,000.00 Sanjauli Rs. Rs:- Total 156,089.00 7,006,553.00 179,574.00 1,068,182.00 Bank 1,908,478.00 of 303,803.00 3,359,125.00 18948.00 Total 2013-14 Rs:- 11727314.00 4,500,000·0014 In saving Account with Punjab National 3,359,125.00 CLOSING BALANCES ~~~ (Controller finance) As per our report of even date attached For Soni & Rustogi Place: Shimla Date: 20/12/2014 j~~'/ ~ced ~ kcou,',," FRN-004737N M.No.082576 I. HIMACHAL PRADESH SCHOOL EDUCATION SOCIETY- GIRLS HOSTEL SCHEME STATE PROJECT OFFICE (RMSA), DPEP BHAWAN, LAL PANI, SHIMLA-171001 Detail of Untilised Grant in Aid as on 31.03.2014 Annexure I \ / Particulars Utilised 0.00 Balance 179574.00 1190683.00 213000.00 392574.00 11746262.00-2935984.00 -1745301.00 Received Opening1011109.00 8597278.00 9608387.00 Balance II On 31.03.2014 d Utilization Certificate Format Utilization Certificate for the year ended 31st March, 2014 Name of State: Himachal Pradesh Name of the Scheme: GIRLS HOSTEL Sr. No. Sanction Grant-in-aid- Bank Other UnspentInterest Receipts EDN-H(4)-3(C) Letter -State earned Balance c;irant-in-aid Gal No. and Share from during BUDGET-NP-13-14 Share Date the Particulars year the Previous dt. Year 16.12.13 2,13,000.00- AMOUNT 0.00 -17,45,301.00 -29,69,572.00 117,46,262.00 96,08,387.00 1,79,574.00 2,13,000.00 100,00,961.00 12,24,271.00 I Less Expenses 2013-14 Advances i) 1. Certified that out of Rs.2,13,OOO.00 (Two Lacs Thirteen Thousand Only) of grant-in-aid sanctioned during the year 2013-14 in favour of Member Secretary Himachal Pradesh School Education Society vide Ministry of Human Resources Development, Department of Education and Literacy letter Nos, State Govt. Share Letter Nos., noted against each and Rs. 1,79,574.00 (Rupees One Lac Seventy Nine Thousand and Five Hundred Seventy Four only) on ,account of interest earned during the year 2013-14, Rs. 96,08,387.00 (Rupees Ninty Six Lacs Eight Thousand Three Hundred Eighty Seven only) on account of unspent balance of previous year, a sum of Rs. 117,46,262 (Rupees One Crare Seventeen Lacs Forty Six Thousands Two Hundred Sixty Two Only) has been utilized for the purpose for which it was sanctioned and that the balance of Rs. 17,45,301.00 (Rupees Seventeen Lacs Forty Five Thousand Three Hundred One only) has been over spent at the end of the year, will be adjusted towards the grants-in aid recoverable during the next year. 2. Certified that I have satisfied myself that the condition on which the grants-in-aid was sanctioned have been fully fulfilled and that we have exercised the following checks to see that the money actually utilized for the purpose which it was sanctioned. 3. Kinds of checks exercised. a. Audited Statement of Account (copy Enclosed) b.· Utilization Certificate c. Progress Report State Project Director Rashtriya Madhyamik Shiksha Abhiyan AUDITOR'S CERTIFICATE We have verified the above statement with the books and records produced before us for our verification and found the same has been drawn in accordance therewith. For Soni & Rustogi Chartered Accountants (S.K.SONI) PARTNER Place: Shimla M.N. 082576 Dated: 20.12.2014 FRN-004737N