12 MONTHS PROCUREMENT PLAN Project information: Case Study on Integrated Delivery of Selected Non-Communicable Diseases in Kenya (P164301) Project Implementation agency: Moi Teaching and Referral Hospital Date of the Procurement Plan: August 2018 Period covered by this Procurement Plan: One year Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: Paragraph 5.3 of the Procurement Regulations will not apply. When approaching the national market, the country’s own procurement procedures shall not be used due to restrictions on eligibility of otherwise eligible firms to participate in NCB. The Regulations will apply. However, the Borrower may use its own procurement arrangements as set forth in the Public Procurement and Disposal Act, 2003 Request for Quotation such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions: In accordance with paragraph 5.3 of the Procurement Regulations, the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables: Not Applicable. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods : Applicable for those contracts identified in the Procurement Plan tables Works: applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information:- (a). Prior Procurement Arrangements: The Procurement Arrangements as indicated in the below table and within the thresholds indicated in the below tables will be used. The thresholds for the Bank’s prior review requirements are also provided in the table below: Table: Thresholds*, Procurement Arrangements, and Prior Review (The table below depicts the Thresholds and Procurement Methods to be used under the IWMDP ): Thresholds*, Procurement Methods, and Prior Review Contract (C) Expenditure Value Contracts Subject to No Procurement Method Category Threshold* [eq. Prior Review /[eq. US$] USD] Open Competition All contracts at or above USD 10 million are subject to international advertising and the International Market C ≥ 10,000,000 use of the Bank’s SPDs (or other documents Approach and Direct agreed with the Bank), as well as the first Contracting contract under Open Competition 1 Works 200,000 < C < Open Competition None except if it is the first contract under National Market Approach 10,000,000 Open Competition. C ≤ 200,000 RfQ None Open Competition All contracts at or above USD 2 million are subject to international advertising and the International Market C ≥ 2,000,000 use of the Bank’s SPDs (or other documents Approach and Direct agreed with the Bank), as well as the first Goods, IT and Contracting contract under Open Competition. 2 non-consulting services : Open Competition None except if it is the first contract under 100,000 < C < National Market Approach Open Competition. 2,000,000 C ≤ 100,000 RfQ None Contract (C) Expenditure Value Contracts Subject to No Procurement Method Category Threshold* [eq. Prior Review /[eq. US$] USD] All contracts at or above USD 300,000 are for subject to international advertising and the C < 300,000 selection of Consulting Services use of the Bank’s SPDs (or other documents agreed with the Bank). 3 consultant firms All contracts at or above USD 300,000 are For Engineering and subject to international advertising and the C ≤ 300,000 Construction Supervision use of the Bank’s SPDs (or other documents agreed with the Bank). Selection of ≥ 300,000 ≥ 300,000 4 Individual All Approaches consultants Training, Workshops, Based on approved Annual This line activity is not subject to procurement 5 Study Tours All Values Work Plan & Budgets Review. (AWPB) by TTL * All contracts not subject to prior review will be post-reviewed. ** Short lists of consultants for services estimated to cost less US$300,000 equivalent per contract may be composed entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. However, if foreign firms have expressed interest, they will not be excluded from consideration. Prior review Thresholds High Substantial Procurement Type Risk Risk Works 5.0 10.0 Goods, It & Non-Consulting 1.5 2.0 Services Consultants (Firms) 0.5 1.0 Individual Consultants 0.2 0.3 Prequalification. Not expected for any works or goods packages in the procurement plan. Proposed Procedures for CDD Components: Applicable Reference to (if any) Project Operational/Procurement Manual: the IWMDP team will prepare a Procurement manuals, which will also be part of the Project Implementation Manual. Any Other Special Procurement Arrangements: None Procurement Packages/PLAN with Procurement Arrangements and Time Schedule: as per the Table below: Appendix 1 Letter of Acceptance of the World Bank’s Anti-Corruption Guidelines and Sanctions Framework Date: Invitation of Bids/Proposals No.__________ To: ___________________________________________________________________________ We, along with our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not) consultants and personnel, acknowledge and agree to abide by the World Bank’s policy regarding Fraud and Corruption (corrupt, fraudulent, collusive, coercive, and obstructive practices), as set out and defined in the World Bank’s Anti-Corruption Guidelines1 in connection with the procurement and execution of the contract (in case of award), including any amendments thereto. We declare and warrant that we, along our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not), consultants and personnel, , are not subject to, and are not controlled by any entity or individual that is subject to, a temporary suspension, early temporary suspension, or debarment imposed by a member of the World Bank Group, including, inter alia, a cross-debarment imposed by 1Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by International Bank for Reconstruction and Development Loans and the International Development Agency Credits and Grants, dated October 15, 2006, and revised in January 2011 and July 2016, as they may be revised from time to time. the World Bank Group as agreed with other international financial institutions (including multilateral development banks), or through the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement. Further, we are not ineligible under the laws or official regulations of [Insert name of Employer as per bidding document] or pursuant to a decision of the United Nations Security Council. We confirm our understanding of the consequences of not complying with the World Bank’s Anti-Corruption Guidelines, which may include the following: a. rejection of our Proposal/Bid for award of contract; b. in the case of award, termination of the contract, without prejudice to any other remedy for breach of contract; and c. sanctions, pursuant to the Bank’s Anti-corruption Guidelines and in accordance with its prevailing sanctions policies and procedures as set forth in the Bank’s Sanctions Framework. This may include a public declaration of ineligibility, either indefinitely or for a stated period of time, (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or in any other manner;2 (ii) to be a nominated3 sub-contractor, consultant, manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to participate further in the preparation or implementation of any Bank-financed project. We understand that we may be declared ineligible as set out above upon: a. completion of World Bank Group sanctions proceedings according to its prevailing sanctions procedures; b. cross-debarment as agreed with other international financial institutions (including multilateral development banks); c. the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement; or 2 For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract. 3 A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower. d. temporary suspension or early temporary suspension in connection with an ongoing World Bank Group sanctions proceeding. For avoidance of doubt, the foregoing effects of ineligibility do not extend to a sanctioned firm’s or individual’s execution of its ongoing Bank-financed contracts (or its ongoing sub-agreements under such contracts) that are not the subject of a material modification, as determined by the Bank. We shall permit, and shall cause our sub-contractors, sub-consultants, agents (whether declared or not), personnel, consultants, service providers or suppliers, to permit the Bank to inspect4 all accounts, records, and other documents relating to the procurement process and/or contract execution (in the case of award), and to have them audited by auditors appointed by the Bank. We agree to preserve all accounts, records, and other documents (whether in hard copy or electronic format) related to the procurement and execution of the contract. Name of the Bidder/Consultant: Name of the person duly authorized to sign the Bid/Proposal on behalf of the Bidder/Consultant: Title of the person signing the Letter: 4 Inspections in this context are usually investigative (i.e., forensic) in nature: they involve fact- finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data, and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third-party verification of information. PROCUREMENT Kenya : Case Study on Integrated Delivery of Selected Non-Communicable Diseases in Kenya PLAN General Information Country: Kenya Bank’s Approval Date of the Original Procurement Plan: 2018-08-24 2021-01-25 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P164301 GPN Date: Project Name: Case Study on Integrated Delivery of Selected Non-Communicable Diseases in Kenya Loan / Credit No: TF / A5636 Moi Teaching and Referral Hospital Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned KE-MTRH-196211-CW-RFQ / Pending RENOVATION OF PHARMACY Request for Single Stage - One 2021-05- TF / A5636 Post Open - National 2,200.00 0.00 Implementat 2020-10-03 2020-11-28 SPACES FOR NAMBALE SUB Quotations Envelope 27 ion COUNTY HOSPITAL GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MTRH-68796-GO-RFQ / Pending Request for Single Stage - One Purchase of 2900 *50's TF / A5636 Post Limited 79,750.00 0.00 Implementati 2018-09-05 2018-10-31 2019-04-29 Quotations Envelope glucose strips on KE-MTRH-68800-GO-RFQ / Pending Request for Single Stage - One Purchase of 192 manual adult TF / A5636 Post Limited 28,800.00 0.00 Implementati 2018-09-05 2018-10-31 2019-04-29 Quotations Envelope weight meters on KE-MTRH-68842-GO-RFQ / Pending Procurement of assorted IT Request for Single Stage - One TF / A5636 Post Limited 7,700.00 0.00 Implementati 2018-09-01 2018-10-27 2019-04-25 equipment (6 recorders and 9 Quotations Envelope on Laptops) KE-MTRH-69303-GO-RFQ / Pending Purchase of 2000 tests of urea Request for Single Stage - One TF / A5636 Post Limited 5,644.00 0.00 Implementati 2018-09-01 2018-10-27 2019-04-25 and 400 Tests of creatinine Quotations Envelope on reagents Pending KE-MTRH-69552-GO-RFQ / Request for Single Stage - One TF / A5636 Post Limited 48,147.00 0.00 Implementati 2018-09-01 2018-10-27 2019-04-25 Purchase of assorted drugs Quotations Envelope on KE-MTRH-69652-GO-RFQ / Pending Request for Single Stage - One Purchase of 18,000* 10 Tests TF / A5636 Post Limited 54,000.00 0.00 Implementati 2018-08-25 2018-10-20 2019-04-18 Quotations Envelope of HBA1c on KE-MTRH-73508-GO-RFQ / Purchase of 73 no. manual Pending Request for Single Stage - One blood pressure machines and TF / A5636 Post Limited 19,000.00 0.00 Implementati 2018-08-25 2018-10-20 2019-04-18 Quotations Envelope 187 no. automatic blood on pressure machines KE-MTRH-74086-GO-RFQ / Purchase of assorted pelvic examination supplies (40 Pending metallic speculums,1800 Request for Single Stage - One TF / A5636 Post Limited 7,650.00 0.00 Implementati 2018-09-05 2018-10-31 2019-04-29 disposable speculums,20 pcs Quotations Envelope on of macintosh, 1000 pkts clean gloves, 300 pkts sanitary pads and 10 patient screens) KE-MTRH-74098-GO-RFQ / Pending Request for Single Stage - One Purchase of assorted patient TF / A5636 Post Limited 2,492.00 0.00 Implementati 2018-09-05 2018-10-31 2019-04-29 Quotations Envelope documentation supplies on KE-MTRH-74104-GO-RFQ / Pending Procurement of printed Request for Single Stage - One TF / A5636 Post Limited 14,460.00 0.00 Implementati 2018-09-05 2018-10-31 2019-04-29 campaign materials (241 no. Quotations Envelope on Flip charts) KE-MTRH-74108-GO-RFQ / Purchase of assorted office Pending stationery (30 reams of Request for Single Stage - One TF / A5636 Post Limited 990.00 0.00 Implementati 2018-09-05 2018-10-31 2019-04-29 printing papers, 5 extension Quotations Envelope on cables and 10 pieces of printer toners) KE-MTRH-69647-GO-RFQ / Purchase of assorted biopsy supplies-100 plastic bottles,200 biopsy needles Pending Request for Single Stage - One G.14,5 formaldehyde*PCs,5 l TF / A5636 Post Limited 48,905.00 0.00 Implementati 2018-10-05 2018-11-30 2019-05-29 Quotations Envelope vinegar*PCs,180*500 g on buffers ,2000*50's of fiber tipped sticks,1000 surgical gloves among others KE-MTRH-68803-GO-RFQ / Purchase of education and screening supplies-12 tables,24 chairs,14884 batteries,50tape measures, Pending 110*40g cotton wool, Request for Single Stage - One TF / A5636 Post Limited 49,657.00 0.00 Implementati 2018-10-06 2018-12-01 2019-05-30 40,000prickers,66 tins Quotations Envelope on spirit,15 bags,61umbrellas,350T- shirts,61 Lab coats,1872 posters/fliers,55400 patient cards100 registers & others Page 1 KE-MTRH-69556-GO-RFQ / Procurement of assorted training and conference materials Pending Request for Single Stage - One 800 pcs A5 notebooks,800pc TF / A5636 Post Limited 1,434.00 0.00 Implementati 2018-10-06 2018-12-01 2019-05-30 Quotations Envelope clear plastic bags, 40pkts biro on pens,4 doz felt pens,100 pcs manila papers A1, 100 pcs flip charts KE-MTRH-69637-GO-RFQ / Purchase of assorted VIA supplies-10 bales tissues ,70 buckets,960 pcs normal saline,40 hand towel,60 pcs Pending Request for Single Stage - One soap,200 garbage collection TF / A5636 Post Limited 6,315.00 0.00 Implementati 2018-10-06 2018-12-01 2019-05-30 Quotations Envelope bags,20*5l vinegar,100*400g on cotton wool,50 pc KY jelly,100*50 pregnancy test kits,20 forceps,100*20l distilled water etc KE-MTRH-204575-GO-RFQ / Pending Purchase of HbA1C Cartridges TF / A5636 Post Direct Selection Direct 9,600.00 0.00 Implementati 2020-11-13 2020-11-18 2020-12-23 2021-06-21 for controlling level of sugars on on diabetic patients KE-MTRH-204662-GO-RFQ / Pending Request for Single Stage - One Purchase of nitrous gas for TF / A5636 Post Open - National 4,320.00 0.00 Implementati 2020-11-18 2021-01-13 2021-07-12 Quotations Envelope cryotherapy-16563L on KE-MTRH-204486-GO-RFQ / Pending Purchase of stationery to be Request for Single Stage - One TF / A5636 Post Open - National 1,737.00 0.00 Implementati 2020-11-23 2021-01-18 2021-07-17 used to facilitate the Quotations Envelope on operation of the project KE-MTRH-204571-GO-RFQ / Pending Request for Single Stage - One Purchase of car rims for TF / A5636 Post Open - National 700.00 0.00 Implementati 2020-11-23 2021-01-18 2021-07-17 Quotations Envelope project vehicle . on KE-MTRH-204577-GO-RFQ / Pending Purchase of 50 pairs of Request for Single Stage - One TF / A5636 Delivery of NCD Services Post Limited 240.00 0.00 Implementati 2021-02-02 2021-03-30 2021-09-26 Batteries AAA energizer to be Quotations Envelope on used on thermo guns. KE-MTRH-204665-GO-RFQ / Purchase of medical Pending Request for Single Stage - One equipment: TF / A5636 Delivery of NCD Services Post Limited 8,100.00 0.00 Implementati 2021-02-02 2021-03-30 2021-09-26 Quotations Envelope 1.Creatinine kit-60 pieces on 2.Electrolyte pack-15 pieces KE-MTRH-204667-GO-DIR / Purchase of the following Pending Request for Single Stage - One items: 1.Tissue -20 Bales (40 TF / A5636 Delivery of NCD Services Post Limited 1,679.80 0.00 Implementati 2021-02-03 2021-03-31 2021-09-27 Quotations Envelope tissues per bale) 2. Hand on sanitizers 500 ml-300 Pieces KE-MTRH-209087-GO-RFQ / Pending Request for Single Stage - One Procurement of assorted TF / A5636 Delivery of NCD Services Post Limited 27,902.74 0.00 Implementati 2021-02-03 2021-03-31 2021-09-27 Quotations Envelope drugs for hypertension on KE-MTRH-209073-GO-RFQ / Pending Request for Single Stage - One Purchase of crea kit Chemistry TF / A5636 Delivery of NCD Services Post Limited 2,325.60 0.00 Implementati 2021-02-03 2021-03-31 2021-09-27 Quotations Envelope Analyzer -60 kits on Pending KE-MTRH-215567-GO-RFQ / Request for Single Stage - One TF / A5636 Delivery of NCD Services Post Limited 1,500.00 0.00 Implementati 2021-02-02 2021-03-30 2021-09-26 PURCHASE OF LAPTOP Quotations Envelope on KE-MTRH-215569-GO-RFQ / Pending Request for Single Stage - One PURCHASE OF 1100 BOXES OF TF / A5636 Delivery of NCD Services Post Limited 15,400.00 0.00 Implementati 2021-02-06 2021-04-03 2021-09-30 Quotations Envelope CLEAN GLOVES on KE-MTRH-215566-GO-RFQ / Pending Request for Single Stage - One PURCHASE OF 2 PIECES OF TF / A5636 Delivery of NCD Services Post Limited 240.00 0.00 Implementati 2021-02-06 2021-04-03 2021-09-30 Quotations Envelope WIRELESS ROUTERS on KE-MTRH-215559-GO-RFQ / Pending Request for Single Stage - One Purchase of two Ultrasound TF / A5636 Delivery of NCD Services Post Limited 54,000.00 0.00 Implementati 2021-02-06 2021-04-03 2021-09-30 Quotations Envelope Digital Machines on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MTRH-68840-NC-RFQ / Procurement of radio Pending Request for Single Stage - One advertisement services once TF / A5636 Post Limited 1,000.00 0.00 Implementati 2018-09-01 2018-10-27 2019-04-25 Quotations Envelope every two months for year 1 in on the local radio stations CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 KE-MTRH-96604-CS-INDV / Procurement of costing consultant-Health Economics Specialist to achieve 4 obj.Quantify intervention Individual Under delivery cost sand budget TF / A5636 Post Consultant Limited 29,126.00 0.00 2019-01-30 2019-02-11 2019-03-18 2019-04-22 2019-10-19 Implementation required,develop data Selection collection tools to capture all relevant costs,quantify per capita costs for patients,publish articles Page 3