PROCUREMENT PLAN Project information: Vietnam – Improved Land Governance Project (P154387) Project Implementation agency: CPMU established by General Department of Land Administration (GDLA) and 33 PPMUs established at Provincial Department of Natural resources and Environment in 33 project provinces Date of the procurement Plan: June 3, 2016, updated May 2018 Period covered by this procurement plan: (January 2018 – December 2019) A. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. B. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. 1. Open Competitive Procurement: When the Recipient uses its own national open competitive procurement arrangements as set forth in (a) Article 20 on Open Bidding of the Recipient’s Law on Procurement No. 43/2013/QH13 dated November 26, 2013 and related provisions necessary to effect the same; and (b) the Recipient’s Decree No. 63/2014/ND-CP dated June 26, 2014 Guiding Implementation of the Law on the Procurement (collectively, “National Procurement Laws”), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. (i) No domestic preference over foreign bidders shall be granted to national bidders in bid evaluation, nor shall foreign bidders be asked or required to form joint ventures with or be subcontractors to national bidders in order to submit a bid. (ii) The model bidding documents (harmonized model bidding documents) agreed with the Association shall be used. (iii) No bid shall be eliminated from detailed evaluation on the basis of minor, non-substantive deviations. The evaluation of bidder’s qualifications shall be conducted separately subsequent to the technical and commercial evaluation of the bid. (iv) A bidder shall neither be required nor permitted, as a condition for award, to undertake obligations not specified in the bidding documents or otherwise to modify the bid as originally submitted. (v) No bid shall be rejected on the basis of a comparison with the employer’s estimate and budget ceiling. (vi) The Recipient shall implement an effective mechanism allowing bidders to complaint and have their complaints handled in a timely manner. The complaints mechanism shall allow the submission of anonymous complaints. 2. National Procurement Arrangements Other Than National Open Competitive Procurement: Not applicable. C. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for provision of hosting services and bandwidth, including but may not limited to leasing services and equipment for (i) Database server (middle-ware tier and Application tier) and location for database server (data tier), (ii) management service of Data center, and (iii) Bandwith for MPLIS as identified in the PPSD and to be reflected in Procurement Plan tables. D. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable E. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works): Not Applicable F. Other Relevant Procurement Information: (i) Application of paragraph 3.23.b) under Section III. Governance on Eligibility of the Procurement Regulations would allow eligible state-owned entities equal participation with the private sector for contracting specialized technical services for cadastral database development. This would apply only to those State-Owned Enterprises (SOEs) and Public Service Units (PSUs) that clearly meet the eligibility criteria stated in that paragraph. (ii) Participation of Public Service Units (PSUs): State entities under direct supervision by the respective provincial DONRE are allowed to be directly contracted, for services which can only be performed by these units - as force accounts. Paragraphs 6.54 and 6.55 (e) of the Procurement Regulations allow these PSUs be assigned in form of Force Account to perform tasks in accordance with the steps explained in the Unit Price and the relevant cost norms prescribed for technical assignment. These items account for about 30% of the total budget of each package. (iii)Method of contractor selection for procurement of the peripherals equipment for LROs will follow the framework agreement approach. The CPMU will set up framework agreements (with unified technical requirements, pricing method, etc.) as guidance at national level and PPMUs will conduct the call-off process at provincial or inter- provincial level. PROCUREMENT Vietnam : Vietnam: Project for Improved Land Governance and Databases (VILG) PLAN General Information Country: Vietnam Bank’s Approval Date of the Original Procurement Plan: 2018-05-18 2019-09-20 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P154387 GPN Date: 2018-05-31 Project Name: Vietnam: Project for Improved Land Governance and Databases (VILG) Loan / Credit No: IDA / 58870 Executing Agency(ies): Central Project Management Unit for VILG WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Establishment and VILG-G-2-2 / Database Pending Development of the Multi- Open - Single Stage - One server and security for IDA / 58870 Prior Request for Bids 5,633,000.00 0.00 Implementati 2018-11-15 2018-11-20 2019-01-01 2019-01-31 2019-03-07 2019-08-04 Purpose Land Information International Envelope database and land portal on System and Land Database Establishment and VILG-G-2-3 / Equipment for Pending Development of the Multi- Single Stage - One management and monitoring IDA / 58870 Post Request for Bids Open - National 116,300.00 0.00 Implementati 2018-10-05 2018-10-10 2018-11-21 2018-12-21 2019-01-25 2019-03-11 Purpose Land Information Envelope of MPLIS on System and Land Database VILG-G-3-3 / Accounting Single Stage - One IDA / 58870 Project Management Post Request for Bids Open - National 110,000.00 108,466.32 Signed 2019-03-22 2019-03-26 2019-04-28 2019-05-06 2019-05-28 2019-08-26 software Envelope Establishment and Pending VILG-G-3-1 / Office Development of the Multi- Request for Single Stage - One IDA / 58870 Post Open - National 80,000.00 0.00 Implementati 2019-06-25 2019-08-20 2019-10-04 equipment for CPMU office Purpose Land Information Quotations Envelope on System and Land Database VILG-G-1-1 / Printing and Pending Strengthening Quality of Request for Single Stage - One disseminating communication IDA / 58870 Post Open - National 35,000.00 0.00 Implementati 2019-11-23 2020-01-25 2020-03-10 Land Service Delivery Quotations Envelope materials on Pending Request for Single Stage - One VILG-G-3-2 / M&E software IDA / 58870 Project Management Post Open - National 70,000.00 0.00 Implementati 2019-09-25 2019-11-20 2020-02-18 Quotations Envelope on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Establishment and Pending VILG-NCS-2-1 / Testing Development of the Multi- Single Stage - One IDA / 58870 Post Request for Bids Open - National 150,000.00 0.00 Implementati 2018-12-05 2018-12-10 2019-01-21 2019-02-20 2019-03-27 2019-07-25 MPLIS operation Purpose Land Information Envelope on System and Land Database Page 1 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Establishment and VILG-CS-2-3 / National Development of the Multi- Quality And Cost- Pending consultant for troubleshoot of IDA / 58870 Prior Open - National 594,000.00 0.00 2018-11-15 2018-12-06 2019-01-19 2019-02-16 2019-03-18 2019-04-22 2019-05-27 2021-12-31 Purpose Land Information Based Selection Implementation MPLIS software System and Land Database VILG-CS-1-1 / Development of project communication Consultant Strengthening Quality of Pending plan and design, develop IDA / 58870 Post Qualification Open - National 110,000.00 0.00 2019-09-12 2019-10-03 2019-11-16 2019-12-16 2020-01-06 2020-04-05 Land Service Delivery Implementation communication materials and Selection video - first phase VILG-CS-1-2 / Building and Strengthening Quality of Quality And Cost- Pending piloting M&E model on land IDA / 58870 Post Open - National 450,000.00 0.00 2019-09-20 2019-10-11 2019-11-24 2019-12-22 2020-01-21 2020-02-25 2020-03-31 2021-03-31 Land Service Delivery Based Selection Implementation use management Consultant VILG-CS-3-8 / Building Pending IDA / 58870 Project Management Post Qualification Open - National 200,000.00 0.00 2019-07-19 2019-08-09 2019-09-22 2019-10-22 2019-11-26 2020-03-25 baseline data for M&E Implementation Selection Consultant VILG-CS-3-1 / Independent Pending IDA / 58870 Project Management Post Qualification Open - National 190,000.00 0.00 2019-10-06 2019-10-27 2019-12-10 2020-01-09 2020-02-13 2021-12-31 Audit for period 2019 - 2021 Implementation Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Establishment and VILG-CS-2-1 / International Individual Development of the Multi- Pending consultant on system and IDA / 58870 Post Consultant Open 120,000.00 0.00 2018-06-20 2018-08-08 2018-08-29 2018-10-03 2021-11-30 Purpose Land Information Implementation infrastructure (1 person) Selection System and Land Database VILG-CS-2-2 / International Establishment and Individual consultant on MPLIS Development of the Multi- Pending IDA / 58870 Post Consultant Open 150,000.00 0.00 2018-06-25 2018-08-13 2018-09-03 2018-10-08 2021-11-30 operation and upgrade (1 Purpose Land Information Implementation Selection person) System and Land Database VILG-CS-3-2 / Local Individual consultant on land Pending IDA / 58870 Project Management Post Consultant Open 40,000.00 0.00 2018-06-28 2018-07-31 2018-08-14 2018-09-18 2020-05-20 information service quality Implementation Selection (1 person) VILG-CS-3-5 / Local M&E consultant (1 person). The Individual duration of the contract is Pending IDA / 58870 Project Management Post Consultant Open 31,830.00 0.00 2019-05-15 2019-06-17 2019-07-01 2019-08-05 2021-12-31 expected as about 30 months Implementation Selection until the expiration date of 31 December 2021. VILG-CS-3-4 / Local procurement consultant (1 person). The duration of the Individual Pending contract is expected as about IDA / 58870 Project Management Prior Consultant Open 63,660.00 0.00 2019-05-15 2019-06-24 2019-07-15 2019-08-19 2021-12-31 Implementation 40 months until the Selection expiration date of 31 December 2021. Page 2 VILG-CS-3-3 / National Financial Management (individual) Consultant. The Individual Pending duration of the contract is IDA / 58870 Project Management Post Consultant Open 51,000.00 0.00 2019-05-24 2019-06-26 2019-07-10 2019-08-14 2021-12-31 Implementation expected as about 40 months Selection until the expiration date of 31 December 2021. VILG-CS-3-6 / Accountant (2 person). The duration of Individual the contract is expected as Pending IDA / 58870 Project Management Post Consultant Open 63,660.00 0.00 2018-06-20 2019-07-30 2019-08-01 2019-08-04 2021-12-31 about 30 months until the Implementation Selection expiration date of 31 December 2021 VILG-CS-3-7 / Interpreter and Translator (2 position). Individual The duration of the contract Pending IDA / 58870 Project Management Post Consultant Open 63,660.00 0.00 2019-05-24 2019-07-30 2019-08-04 2019-08-19 2021-12-31 is expected as about 30 Implementation Selection months until the expiration date of 31 December 2021 Page 3