Procurement Plan I. General 1. Bank’s approvalDate of the procurement Plan: 19 May 2016 2. Date of General Procurement Notice: 3. Period covered by this procurement plan: From 19 May 2016 to 31 December 2019 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) ≥ 1,000,000 First Contract 2. NCB (Goods) <1,000,000 First Contract 3. ICB (Works) ≥ 5,000,000 All 4. NCB (Works) ≤ 5,000,000 First 2 5. Shopping (Goods) First Contract ≤ 100,000 6. Shopping (Works) First Contract ≤ 200,000 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not Applicable 4. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project P145009issued by Education System Improvement Project (ESIP) 5. Any Other Special Procurement Arrangements: Project Coordinator’s Contract was agreed by MEST to be financed under retroactive financing 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness ( including those that are subject to retroactive financing and advanced procurement) April, 2017 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domestic Review Comment No. Cost Preference by Bank s US$ million (yes/no) (Prior / Post) Summary of n/a n/a n/a n/a the ICB (Works) Summary of 1,000,000 1 No Prior Central the ICB System (Goods) Database Summary of n/a n/a n/a n/a the NCB (Works) Summary of 1,770,000 6 No Post 1st the NCB contract (Goods) for Prior Review Summary of 350,000 7 No Post 1st the Shopping contract for Prior Review Summary of SS 70,000 1 No Prior III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments US$ 1. CQS ≥ 300,000 First Contract and all contracts above USD 200,000 2 QCBS, QBS, FBS, LCS ≥ 500,000 First Contract QCBS QBS, FBS, LCS respectively 3. Single Source (Firms) All With justification 4. Individual Consultant ≥ 200,000 Only under exceptional circumstances (e.g. key positions, long term consultants) 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 300,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. April, 2017 3. Any Other Special Selection Arrangements: Retroactive financing is envisaged under the Financing Agreement up to an amount of 359,000 SDR for payments made prior to Financing Agreement date (November 20, 2015) but on or after September 15, 2014 for Eligible Expenditures. The Project Coordinator’s contract with the Ministry of Education, Science and Technology was planned to be charged under retroactive expenditure. The amount of expenditure that would be eligible under retroactive financing within the above period was 15,400 Euro. However, the Ministry of Finance of Kosovo did not approve the application for withdrawal of funds for retroactive expenditure, under their internal rule of not disbursing funds that were spent during fiscal years before the year of project effectiveness. Project effectiveness date is May 13, 2016. 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. Description of Estimated Packages Review Comments No. Assignment Cost by Bank US$ (Prior / million Post) Summary of 200,000 Post -Implementation number of Support of DSG contracts that 2 will be let under 1,500,000 Prior -Professional Capacity QCBS throughTwinning Arrangements Summary of 150,000 Post -Initial Student Registry number of Entry contracts that 30,000 3 Post -Baseline, midline and will be let under endline survey CQS 150,000 Post -Public Relations Campaign Summary of 200,000 Prior -EMIS Enhancement number of contracts that 2 will be let under 6,000 Prior -SDG Specialist (short- SS term) Summary of 1,064,000 7 Prior International Experts number of and Local Specialists contracts that 1,175,900 27 Post will be let under IC April, 2017 PROCUREMENT Kosovo : Kosovo Education System Improvement Project PLAN General Information Country: Kosovo Bank’s Approval Date of the Original Procurement Plan: 2016-10-21 2019-05-20 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P149005 GPN Date: Project Name: Kosovo Education System Improvement Project Loan / Credit No: IDA / 57260 Executing Agency(ies): Ministry of Education, Science and Technology WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ESIP-G-3.11 / Supply of IT Request for Open - IDA / 57260 Prior 6,999.62 Signed Equipment Quotations International XK-MEST-5532-GO-RFQ / Pending Request for Single Stage - One 3.12.1/G-SH/ESIP Office IDA / 57260 Prior Limited 0.00 Implementati 2016-11-06 2016-12-07 2016-12-14 Quotations Envelope Furniture on XK-MEST-14666-GO-DIR / Under 1.2.8/G-SS/ESIP - EMIS IDA / 57260 Prior Direct Selection Direct 0.00 Implementati 2017-06-05 2017-06-10 2017-07-15 2018-01-11 Enhancement on XK-MEST-14819-GO-RFB / Single Stage - One 2.3.5/G-NCB/ESIP - System IDA / 57260 Post Request for Bids Open - National 0.00 Canceled 2018-04-09 2018-04-14 2018-05-26 2018-06-25 2018-07-30 2019-01-26 Envelope Platform (TEMIS Element) XK-MEST-14811-GO-RFQ / 2.1.3/G-SH/ESIP - Equipment Request for Single Stage - One for Teacher's Licensing IDA / 57260 Post Open - National 0.00 Canceled 2017-09-06 2017-11-01 2018-04-30 Quotations Envelope Database (Hardware and Software) XK-MEST-14816-GO-RFB / Pending 2.2.7/G-NCB/ESIP - Single Stage - One IDA / 57260 Post Request for Bids Open - National 0.00 Implementati 2017-07-10 2017-07-15 2017-08-26 2017-09-25 2017-10-30 2018-04-28 Equipment for Assessment Envelope on Division (surveillance system) XK-MEST-14812-GO-RFB / Pending 2.2.4/G-NCB/ESIP - Software Single Stage - One IDA / 57260 Post Request for Bids Open - National 0.00 Implementati 2017-07-10 2017-07-15 2017-08-26 2017-09-25 2017-10-30 2018-04-28 Upgrade for Assessment Envelope on Division XK-MEST-14815-GO-RFQ / Pending 2.2.6/G-NCB/ESIP - Request for Single Stage - One IDA / 57260 Post Open - National 0.00 Implementati 2017-07-22 2017-09-16 2018-03-15 Equipment for Assessment Quotations Envelope on Division (furniture) XK-MEST-14814-GO-RFB / Under 2.2.5/G-NCB/ESIP - Single Stage - One IDA / 57260 Post Request for Bids Open - National 0.00 Implementati 2017-07-10 2017-07-15 2017-08-26 2017-09-25 2017-10-30 2018-04-28 Equipment for Assessment Envelope on Division (IT equipment) Page 1 XK-MEST-14817-GO-RFQ / 2.2.8/G-SH/ESIP - Purchase Pending of instruments/tools for Request for Single Stage - One IDA / 57260 Post Open - National 0.00 Implementati 2017-07-22 2017-09-16 2018-03-15 probabilistic sampling, test Quotations Envelope on linking and scaling using item response theory XK-MEST-14810-GO-RFB / 1.2.7/G-ICB/ESIP - System Pending Single Stage - One Platform (hardware for IDA / 57260 Post Request for Bids Open - National 0.00 Implementati 2018-04-12 2018-04-17 2018-05-17 2018-06-16 2018-07-21 2019-01-17 Envelope central systems and data on warehouse) XK-MEST-14820-GO-RFQ / Pending 3.8./G-SH/ESIP - Policy Request for Single Stage - One IDA / 57260 Post Open - National 0.00 Implementati 2017-06-24 2017-08-19 2018-02-15 Communication/ Public Quotations Envelope on Relations/ Campain XK-MEST-14818-GO-RFB / 2.3.2/G-NCB/ESIP - Pending Single Stage - One Development of Assessment IDA / 57260 Prior Request for Bids Open - National 0.00 Implementati 2018-03-12 2018-03-17 2018-04-28 2018-05-28 2018-07-02 2018-12-29 Envelope Tool for Professional on Licensing XK-MEST-14697-GO-RFQ / 2.1.3/G-SH/ESIP - Equipment Pending Request for Single Stage - One for Teacher's Licensing IDA / 57260 Post Open - National 0.00 Implementati 2017-09-09 2017-11-04 2018-05-03 Quotations Envelope Database (Hardware and on Software) XK-MEST-14821-GO-RFQ / Under Request for Single Stage - One 3.1./G-SH/ESIP - Office IDA / 57260 Post Open - National 0.00 Implementati 2017-03-06 2017-05-01 2017-10-28 Quotations Envelope Materials on XK-MEST-39864-GO-RFQ / 2.2.5(a)/G/SH/ESIP - Request for Single Stage - One IDA / 57260 Post Open - National 100,931.29 Signed 2017-12-11 2018-02-12 2018-02-26 Purchase of Laptops for Quotations Envelope PISA 2018 XK-MEST-106391-GO-RFB / 2.2.14/G-SH/ESIP Pending Single Stage - One Equipment for Assessment IDA / 57260 Prior Request for Bids Open - National 0.00 Implementati 2019-06-03 2019-06-08 2019-07-20 2019-08-19 2019-09-23 2020-03-21 Envelope Division(furniture and on redesign and install new networking system) NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual XK-MEST-10572-NC-RFB / 1.2.4/G-ICB/ESIP - Open - Single Stage - Two Developing Central Systems IDA / 57260 Prior Request for Bids 0.00 Canceled 2017-06-05 2017-06-12 2017-07-12 2017-09-24 2017-10-29 2020-03-04 International Envelope for Education Management Information System CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 XK-MEST-4889-CS-CQS / 1.3.2/CS-CQS/ESIP Baseline, Consultant mid line and end line IDA / 57260 Post Qualification Open - National 36,702.77 Signed 2017-01-30 2017-02-13 2017-03-06 2017-03-13 2017-03-25 2019-12-31 survey study report on SDG Selection implementation XK-MEST-4901-CS-QCBS / 1.2.1/CS-QSBS/ESIP Quality And Cost- Under Implementation Support of IDA / 57260 Post Open - National 263,823.51 2016-12-28 2017-01-18 2017-03-03 2017-03-31 2017-04-30 2017-06-04 2017-07-09 2019-12-31 Based Selection Implementation the School Development Grants XK-MEST-14682-CS-QCBS / 2.2.1/CS-QSBS/ESIP - Quality And Cost- Open - Professional Capacity IDA / 57260 Prior 1,779,566.86 Signed 2017-05-05 2017-05-26 2017-07-09 2017-08-06 2017-09-05 2017-10-10 2017-11-14 2018-11-14 Based Selection International Building through Twinning Arrangement XK-MEST-4383-CS-CQS / Consultant Pending 1.2.6/CS-CQC/ESIP Initial IDA / 57260 Post Qualification Open - National 0.00 2018-11-05 2018-11-14 2018-12-07 2018-12-21 2019-01-01 2019-12-31 Implementation Student Registry Entry Selection INDIVIDUAL CONSULTANTS Page 3