Page  1
DESCRIPTION
SELECTION 
METHOD
LUMP SUM or 
TIME BASED
ALLOCATED 
AMOUNT
PRIOR/POST 
REVIEW
PLAN VS 
ACTUAL
SUBMITT
ED DATE
APPROV
AL DATE
SUBMIT 
DATE
APPROV
E DATE
BID 
OPENING 
DATE
REQUEST 
DATE(T)
APPROVA
L DATE(T)
REQUEST 
DATE (F)
APPROVAL 
DATE(F)
CONTRACT 
AMOUNT
CONTRACT 
SIGNING 
DATE
1
TA to formulate 
an advocacy 
guiding 
framework/tool 
thet will clearly 
outline different 
levels of 
advocacy 
campaigns for 
corresponding 
target groups
IC
LUMP SUM
20,000
PRIOR 
REVIEW
PLAN 
19.09.05
05.10.05
 20.10.05
30.10.05
15.11.05
20000
20.11.05
ACTUAL
2
TA to procure 
web space and 
updating
IC
LUMP SUM
10,000
POST 
REVIEW
PLAN
19.09.05
05.10.05
 20.10.05
30.10.05
15.11.05
10000
20.11.05
ACTUAL
3
TA to conduct 
maping exercise 
for private sector, 
FBOs, sectors, 
NGOs involved in 
HIV/AIDS 
activities in 
Unguja and 
Pemba
IC
LUMP SUM
1,000
PRIOR 
REVIEW
PLAN
19.09.05
05.10.05
 20.10.05
30.10.05
15.11.05
1000
20.11.05
ACTUAL
4
TA to conduct 
training needs 
assessment and 
develop training 
program and 
implement 
training 
programme for 
public and private 
sectors
IC
LUMP SUM
20,000
PRIOR 
REVIEW
PLAN
19.09.05
05.10.05
 20.10.05
30.10.05
15.11.05
20000
20.11.05
ACTUAL
SUB TOTAL
$51,000.00 
BID EVALUATION TECHNICAL (T) AND FINANCIAL (F)
ANNEX  A 2.CONSULTANCY ;ZANZIBAR AIDS COMMISSION ANNUAL PROCURING PLAN JULY 05 - JUNE 2006
TERMS OF 
REFERNCE     
SHORT LIST
SHORT LIST
Page  2
Page  3
DELIVERY 
LATEST DATE
20.12.05
20.12.05
20.12.05
20.12.05
Page  4
Page  5
SNO
LOTS
PROCUREME
NT METHOD
ALLOCATED 
AMOUNT US $
PRIO/POST 
REVIEW
PLAN VS 
ACTUAL
SUBMITTED 
DATE
APPROVED 
DATE
PREPARE 
DATE
APPROVED 
DATE
APPROVAL 
DATE(T)
TENDER 
INVITATION 
DATE
BID 
OPENING 
DATE
REQUEST DATE 
APPROVAL 
DATE
CONTRACT 
AMOUNT US $
CONTRACT 
SIGNING DATE
Procurement of 
Jihadhari newsletter
1
NCB
33000
POST REVIEW
PLAN
01.09.06
15.09.05
30.09.05
15.10.05
30.10.05
15.11.05
30.11.05
15.12.05
33000
30.12.05
ACTUAL
Procurement of 
vehicle for PBA
1
NCB
33000
POST REVIEW
PLAN
01.09.06
15.09.05
30.09.05
15.10.05
30.10.05
15.11.05
30.11.05
15.12.05
33000
30.12.05
ACTUAL
Procurement of  13 
motocycle for 
districts M& E 
activities and ZAC
1
NCB
30000
POST REVIEW
PLAN
01.09.06
15.09.05
30.09.05
15.10.05
30.10.05
15.11.05
30.11.05
15.12.05
33000
30.12.05
ACTUAL
Procurement of 
vehicle for PBA and 
Unguja
2
NBC
72000
PLAN
ACTUAL
Print IEC materials
1
Q
35000
POST REVIEW
PLAN
01.09.06
15.09.05
30.09.05
15.10.05
30.10.05
15.11.05
30.11.05
15.12.05
33000
30.12.05
ACTUAL
Print IEC materials 
for WADC
1
Q
5000
POST REVIEW
PLAN
01.09.06
15.09.05
30.09.05
15.10.05
30.10.05
15.11.05
30.11.05
15.12.05
33000
30.12.05
ACTUAL
Print annual report of 
the national response 
on AIDS in Zanzibar
1
Q
5000
POST REVIEW
PLAN
01.09.06
15.09.05
30.09.05
15.10.05
30.10.05
15.11.05
30.11.05
15.12.05
33000
30.12.05
ACTUAL
Procure electric 
generator
1
NCB
4500
POST REVIEW
PLAN
01.09.06
15.09.05
30.09.05
15.10.05
30.10.05
15.11.05
30.11.05
15.12.05
33000
30.12.05
ACTUAL
Print IEC material for 
special events
1
NCB
12000
POST REVIEW
PLAN
01.09.06
15.09.05
30.09.05
15.10.05
30.10.05
15.11.05
30.11.05
15.12.05
33000
30.12.05
ACTUAL
Procure  stationary
1
Q
12000
POST REVIEW
PLAN
01.09.06
15.09.05
30.09.05
15.10.05
30.10.05
15.11.05
30.11.05
15.12.05
33000
30.12.05
ACTUAL
Procurement of audio-
visual equipment to 
strengthen advocacy 
unit
1
NCB
7826
POST REVIEW
PLAN
01.09.06
15.09.05
30.09.05
15.10.05
30.10.05
15.11.05
30.11.05
15.12.05
33000
30.12.05
ACTUAL
27.09.04
05.10.04
NA
NA
ANNEX  B. 1  GOODS:  ZANZIBAR AIDS COMMISSION MARCH JUNE 2004
SPECIFICATIONS
BIDDING DOCUMENTS
DESCRIPTION
BID EVALUATION REPORT
Page  6
SNO
LOTS
PROCUREME
NT METHOD
ALLOCATED 
AMOUNT US $
PRIO/POST 
REVIEW
PLAN VS 
ACTUAL
SUBMITTED 
DATE
APPROVED 
DATE
PREPARE 
DATE
APPROVED 
DATE
APPROVAL 
DATE(T)
TENDER 
INVITATION 
DATE
BID 
OPENING 
DATE
REQUEST DATE 
APPROVAL 
DATE
CONTRACT 
AMOUNT US $
CONTRACT 
SIGNING DATE
SPECIFICATIONS
BIDDING DOCUMENTS
DESCRIPTION
BID EVALUATION REPORT
Digital digital carema
2
3 dozen DV camera
1
Carrying  case petrol  
type
2
Memory  stick
3
1  screen
1
1 PA system
2
183326
Sub total
Page  7
DELIVERY LATEST 
DATE
15.01.06
15.01.06
15.01.06
15.01.06
15.01.06
15.01.06
15.01.06
15.01.06
15.01.06
15.01.06
15.01.07
Page  8
DELIVERY LATEST 
DATE
15.01.08
15.01.08
15.01.08
Page  9
BID 
EVALUATION 
REPORT
DESCRIPTION
PROCUREME
NT METHOD
LUMP SUM or 
TIME BASED
ALLOCATED 
AMOUNT 
USD
PRIOR/POST 
REVIEW
PLAN VS 
ACTUAL
SUBMITTED 
DATE
APPROVAL 
DATE
PREPARE 
DATE
APPROVED 
DATE
TENDER 
INVITATION 
DATE
BID OPENING 
DATE
REQUEST 
DATE
APPROVAL 
DATE
CONTRACT 
AMOUNT
CONTRACT 
SIGNING DATE
1
Renovate ZAC 
building in 
Unguja
PC
LUMP SUM 
20000
POST
PLAN 
01.09.06
15.09.05
30.09.05
15.10.05
30.10.05
15.11.05
30.11.05
15.12.05
20000
30.12.05
ACTUAL
Renovate ZAC 
building in PBA
PC
LUMP SUM 
30000
POST
PLAN 
01.09.06
15.09.05
30.09.05
15.10.05
30.10.05
15.11.05
30.11.05
15.12.05
33000
30.12.05
ACTUAL
Consultant to 
supervise ZAC 
building in 
Unguja
IC
LUMP SUM 
3000
POST
PLAN 
01.09.06
15.09.05
30.09.05
15.10.05
30.10.05
15.11.05
30.11.05
15.12.05
3000
30.12.05
ACTUAL
Consultant to 
supervise ZAC 
building in 
Pemba
IC
LUMP SUM 
3000
POST
PLAN 
01.09.06
15.09.05
30.09.05
15.10.05
30.10.05
15.11.05
30.11.05
15.12.05
3000
30.12.05
ACTUAL
TOTAL
56000
SPECS AND QUALITY
BIDDING DOCUMENTS
ANNEX  C 1. WORKS  ZANZIBAR AIDS COMMISSION-PROCUREMENT PLAN MARCH-JUNE 2004
Page  10
DELIVERY 
LATEST 
DATE
01,06.06
01,06.06
01,06.06
01,06.06