PROCUREMENT PLAN (Textual Part) Project information: P166302 - Romania Strengthening Disaster Risk Management Project Project Implementation agency: General Inspectorate for Emergency Situations Date of the Procurement Plan: March 25, 2019 Period covered by this Procurement Plan: First 18 months of the project Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2017) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. As part of project preparations and negotiations, it has been agreed that the Bank’s Standard Procurement Documents or other documents agreed with the Bank will be used for procurement with national market approach. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables Works: is applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. Selection of PIU staff will be conducted in accordance with the provisions of para 7.32 – Project Implementation Support Personnel – of the Procurement Regulations. PROCUREMENT Romania : Strengthening Disaster Risk Management Project PLAN General Information Country: Romania Bank’s Approval Date of the Original Procurement Plan: 2019-03-25 2020-10-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P166302 GPN Date: 2019-02-26 Project Name: Strengthening Disaster Risk Management Project Loan / Credit No: IBRD / 88920 Executing Agency(ies): General Inspectorate for Emergency Situations WORKS Procureme Bid Evaluation Activity Reference No. / Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH nt Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Amount Document / Signed Contract No. Approach Process (Y/N) Risk Document Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion (US$) Justification Type Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RO-GIES-103224-GO-RFQ / Request for Single Stage - One IBRD / 88920 Project Management Post Open - National 30,323.73 Signed 2019-04-20 2019-06-08 2019-10-04 2019-10-06 Cars Quotations Envelope Under RO-GIES-103227-GO-RFQ / Request for Single Stage - One IBRD / 88920 Project Management Post Open - National 0.00 Implementati 2019-04-13 2019-06-01 2019-07-01 Furniture Quotations Envelope on RO-GIES-103266-GO-RFQ / Request for Single Stage - One IBRD / 88920 Project Management Prior Open - National 45,351.98 Signed 2019-04-05 2019-05-13 2019-05-31 2019-07-22 2019-07-30 IT Equipment Quotations Envelope RO-GIES-136430-GO-RFQ / Request for Single Stage - One IBRD / 88920 Project Management Post Open - National 0.00 Canceled 2019-10-26 2019-11-07 2019-12-21 2020-06-18 Car (4x4) Quotations Envelope RO-GIES-170753-GO-RFQ / Request for Single Stage - One IBRD / 88920 Project Management Post Open - National 30,085.68 Signed 2020-05-20 2020-07-15 2020-09-18 2021-01-11 Autovehicle Quotations Envelope RO-GIES-201894-GO-RFQ / Pending Request for Single Stage - One Office furniture for PIU staff IBRD / 88920 Project Management Post Open - National 0.00 Implementati 2020-11-08 2021-01-03 2021-07-02 Quotations Envelope (II) on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 RO-GIES-103312-CS-CQS / Improving Resilience of Consultant Technical Design and Pending IBRD / 88920 Disaster and Emergency Post Qualification Open - National 0.00 2019-09-02 2019-09-23 2019-11-06 2019-12-06 2020-01-10 2020-07-08 Technical Assistance Services Implementation Response Infrastructure Selection (First batch - Tecuci) RO-GIES-103338-CS-CQS / Improving Resilience of Consultant Technical Design and Pending IBRD / 88920 Disaster and Emergency Post Qualification Open - National 0.00 2019-09-16 2019-10-07 2019-11-20 2019-12-20 2020-01-24 2020-07-22 Technical Assistance Services Implementation Response Infrastructure Selection (First batch - Calarasi) RO-GIES-103294-CS-CQS / Improving Resilience of Consultant Technical Design and IBRD / 88920 Disaster and Emergency Prior Qualification Open - National 57,865.15 Signed 2019-07-01 2019-10-11 2019-07-22 2019-10-23 2019-09-04 2019-12-31 2019-10-04 2020-04-03 2019-11-08 2020-04-15 2020-05-06 Technical Assistance Services Response Infrastructure Selection (First - Batch - Mizil) RO-GIES-103340-CS-CQS / Improving Resilience of Consultant Technical Design and IBRD / 88920 Disaster and Emergency Post Qualification Open - National 55,303.37 Signed 2019-09-16 2020-04-13 2019-10-07 2019-11-20 2020-07-06 2019-12-20 2020-07-27 2020-01-24 2020-08-27 2020-07-22 Technical Assistance Services Response Infrastructure Selection (First Batch - Carei) RO-GIES-103336-CS-CQS / Improving Resilience of Consultant Technical Design and Pending IBRD / 88920 Disaster and Emergency Post Qualification Open - National 0.00 2019-09-02 2019-09-23 2019-11-06 2019-12-06 2020-01-10 2020-07-08 Technical Assistance Services Implementation Response Infrastructure Selection (First Batch - Pitești) RO-GIES-103319-CS-CQS / Improving Resilience of Consultant Technical Design and IBRD / 88920 Disaster and Emergency Post Qualification Open - National 129,520.77 Signed 2019-09-02 2020-04-13 2019-09-23 2019-11-06 2020-07-06 2019-12-06 2020-07-30 2020-01-10 2020-09-30 2020-07-08 Technical Assistance Services Response Infrastructure Selection (First Batch - Obor) RO-GIES-105719-CS-LCS / Least Cost Pending IBRD / 88920 Project Management Prior Open - National 0.00 2020-01-13 2020-02-03 2020-03-18 2020-04-15 2020-05-15 2020-06-19 2020-07-24 2020-10-22 Project Audit Selection Implementation RO-GIES-130465-CS-CQS / Consultant Services for providing the dissemination Enhancing Institutional Consultant of public awareness IBRD / 88920 Capacity for Risk Reduction Post Qualification Open - National 0.00 Canceled 2019-12-31 2020-03-24 2020-01-21 2020-03-05 2020-04-04 2020-05-09 2020-11-05 messages related to disaster Investment Planning Selection risk management (on TV, radio channels, social media platforms and web sites) RO-GIES-182777-CS-CQS / Public awareness campaign Enhancing Institutional Consultant for the dissemination of the Under IBRD / 88920 Capacity for Risk Reduction Post Qualification Open - National 0.00 2020-08-25 2020-09-17 2020-09-15 2020-10-29 2020-11-28 2021-01-02 2021-07-01 GIES' messages on TV,radio Implementation Investment Planning Selection channels and social media platforms RO-GIES-197601-CS-QCBS / Consultant Services for Providing the Unitary Enhancing Institutional Methodology for the Quality And Cost- Open - IBRD / 88920 Capacity for Risk Reduction Prior 0.00 Under Review 2020-10-09 2020-10-30 2020-12-13 2021-01-10 2021-02-09 2021-03-16 2021-04-20 2022-04-20 assessment of the Loss& Based Selection International Investment Planning Damages in Disaster/Emergency Situations INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Actual Amount Draft Negotiated Description Component Review Type Method Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. Approach (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RO-GIES-103358-CS-INDV / Improving Resilience of Individual Selection of technical IBRD / 88920 Disaster and Emergency Prior Consultant Open 2,182.56 Signed 2020-01-13 2020-01-29 2020-03-02 2020-05-11 2020-03-23 2020-08-24 2020-04-27 2020-09-01 2020-10-24 verifiers (Mizil, Tecuci, Obor, Response Infrastructure Selection Pitesti, Calarasi, Carei) Page 2 RO-GIES-105711-CS-INDV / Improving Resilience of Individual Selection of Technical IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 Canceled 2020-05-18 2020-07-06 2020-07-27 2020-08-31 2021-02-27 Surveyors for all 29 Response Infrastructure Selection Technical Surveys RO-GIES-164201-CS-INDV / Selection of technical Improving Resilience of Individual verifiers - B1, Cc, D, E, F - IBRD / 88920 Disaster and Emergency Post Consultant Open 7,813.64 Signed 2020-03-20 2020-03-24 2020-05-08 2020-06-24 2020-05-29 2020-07-10 2020-07-03 2020-08-18 2020-12-30 Batch 1 (Mizil, Tecuci, Obor, Response Infrastructure Selection Pitesti, Calarasi, Carei) RO-GIES-164205-CS-INDV / Selection of technical Improving Resilience of Individual verifiers - Is, It, Ig, Ie - IBRD / 88920 Disaster and Emergency Post Consultant Open 9,523.81 Signed 2020-03-20 2020-03-24 2020-05-08 2020-06-24 2020-05-29 2020-07-14 2020-07-03 2020-08-14 2020-12-30 Batch 1 (Mizil, Tecuci, Obor, Response Infrastructure Selection Pitesti, Calarasi, Carei) RO-GIES-164206-CS-INDV / Selection of technical Improving Resilience of Individual Under verifiers - A1, A2 - (Tecuci, IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-03-20 2020-08-03 2020-05-08 2020-05-29 2020-07-03 2020-12-30 Implementation Obor, Pitesti, Calarasi, Response Infrastructure Selection Carei) RO-GIES-175766-CS-INDV / Selection of consulting services for providing Improving Resilience of Individual technical surveys and, where Under IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-05-29 2020-06-10 2020-07-17 2020-08-07 2020-09-11 2021-03-10 applicable, topography, Implementation Response Infrastructure Selection geotechnical evaluation studies - Botosani and Vaslui Investment Objectives RO-GIES-175767-CS-INDV / Selection of consulting services for providing technical surveys and, where Improving Resilience of Individual Pending applicable, topography, IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-05-29 2020-07-17 2020-08-07 2020-09-11 2021-03-10 Implementation geotechnical evaluation Response Infrastructure Selection studies - Tecuci UM0543 and Beresti Firefighting Detachment RO-GIES-175768-CS-INDV / Selection of consulting services for providing technical surveys and, where Improving Resilience of Individual Pending applicable, topography, IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-05-29 2020-07-17 2020-08-07 2020-09-11 2021-03-10 Implementation geotechnical evaluation Response Infrastructure Selection studies - Ramnicu Sarat, Focsani and Adjud Investment Objectives RO-GIES-175769-CS-INDV / Selection of consulting services for providing technical surveys and, where Improving Resilience of Individual Pending applicable, topography, IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-05-29 2020-07-17 2020-08-07 2020-09-11 2021-03-10 Implementation geotechnical evaluation Response Infrastructure Selection studies - Constanta, Mangalia and Slobozia Investment Objectives RO-GIES-175770-CS-INDV / Selection of consulting services for providing technical surveys and, where Improving Resilience of Individual applicable, topography, Pending IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-05-29 2020-07-17 2020-08-07 2020-09-11 2021-03-10 geotechnical evaluation Implementation Response Infrastructure Selection studies - GIES Logistics Base Dept., Vitan and Zimnicea Firefighting Detachments Page 3 RO-GIES-175772-CS-INDV / Selection of consulting services for providing technical surveys and, where Improving Resilience of Individual applicable, topography, geo- Pending IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-05-29 2020-07-17 2020-08-07 2020-09-11 2021-03-10 technical evaluation studies Implementation Response Infrastructure Selection - GIES #2 Headquarter, Damaroaia Firefighting Detachment and Firefighters' Training Facility RO-GIES-175773-CS-INDV / Selection of consulting services for providing technical surveys and, where Improving Resilience of Individual Pending applicable, topography, geo- IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-05-29 2020-07-17 2020-08-07 2020-09-11 2021-03-10 Implementation technical evaluation studies Response Infrastructure Selection - Campulung Muscel and Bradu Firefighting Detachments RO-GIES-175774-CS-INDV / Selection of consulting services for providing Improving Resilience of Individual technical surveys and, where Pending IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-05-29 2020-07-17 2020-08-07 2020-09-11 2021-03-10 applicable, topography, geo- Implementation Response Infrastructure Selection technical evaluation studies - Bailesti and Moldova Noua Investment Objectives RO-GIES-175777-CS-INDV / Selection of consulting services for providing Improving Resilience of Individual technical surveys and, where Pending IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-05-29 2020-07-17 2020-08-07 2020-09-11 2021-03-10 applicable, topography, geo- Implementation Response Infrastructure Selection technical evaluation studies - Salonta and Ineu Firefighting Detachments RO-GIES-175779-CS-INDV / Selection of consulting services for providing Improving Resilience of Individual technical surveys and, where Pending IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-05-29 2020-07-17 2020-08-07 2020-09-11 2021-03-10 applicable, topography, geo- Implementation Response Infrastructure Selection technical evaluation studies - Aiud, Medias and Turda Firefighting Detachments RO-GIES-175780-CS-INDV / Selection of consulting services for providing Improving Resilience of Individual technical surveys and, where Pending IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-05-29 2020-07-17 2020-08-07 2020-09-11 2021-03-10 applicable, topography, geo- Implementation Response Infrastructure Selection technical evaluation studies - Toplita and Targu Secuiesc Firefighting Detachments RO-GIES-175781-CS-INDV / Selection of consulting services for providing technical surveys and, where Improving Resilience of Individual Pending applicable, topography, geo- IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-05-29 2020-07-17 2020-08-07 2020-09-11 2021-03-10 Implementation technical evaluation studies Response Infrastructure Selection - Fagaras Firefighting Detachment and Bod Firefighting Unit RO-GIES-186191-CS-INDV / Selection of Certified Improving Resilience of Individual Under Technical Verifiers -quality IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-08-03 2020-08-31 2020-09-21 2020-10-12 2020-11-16 2021-05-15 Implementation requirements B1 E F - for Response Infrastructure Selection Batch1 investment objectives Page 4 RO-GIES-186717-CS-INDV / Selection of Certified Improving Resilience of Individual Under Technical Verifiers -quality IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-08-03 2020-08-31 2020-09-21 2020-10-12 2020-11-16 2021-05-15 Implementation requirements Ie - for Batch1 Response Infrastructure Selection investment objectives RO-GIES-191410-CS-INDV / Selection of Certified Technical Verification Improving Resilience of Individual Under services, addressing A4 B2 IBRD / 88920 Disaster and Emergency Post Consultant Direct 0.00 2020-09-07 2020-09-04 2020-09-17 2020-09-17 2020-10-08 2020-11-12 2021-05-11 Implementation quality requirements, for the Response Infrastructure Selection achievement of Mizil Investment Objective RO-GIES-200438-CS-INDV / Selection of Certified Technical Verification Improving Resilience of Individual Under services, addressing A4 B2 IBRD / 88920 Disaster and Emergency Post Consultant Open 0.00 2020-10-21 2020-10-20 2020-12-09 2020-12-30 2021-02-03 2021-08-02 Implementation quality requirements, for the Response Infrastructure Selection achievement of Obor, Carei, Tecuci Investment Objectives Page 5