PROCUREMENT PLAN (Textual Part) Project information: Tonga/ Tonga Skills For Employment P161541 Project Implementation agency: MET/MFNP Date of the Procurement Plan: July 2018 Period covered by this Procurement Plan: July 2018 – June 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). N/A Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. N/A Other Relevant Procurement Information. N/A PROCUREMENT Tonga : Skills and Employment for Tongans PLAN General Information Country: Tonga Bank’s Approval Date of the Original Procurement Plan: 2018-08-20 2020-02-12 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P161541 GPN Date: Project Name: Skills and Employment for Tongans Loan / Credit No: / , IDA / D3660 Executing Agency(ies): Ministry of Internal Affairs WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual TO-MIA-87209-GO-RFQ / Conditional cash transfer Component 1, Supply of program for secondary Request for Single Stage - One IDA / D3660 Post Open - National 20,250.00 20,863.19 Signed 2019-06-22 2019-08-17 2019-09-16 Office Equipment for SPD school enrolment and Quotations Envelope staff attendance TO-MIA-117375-GO-RFQ / Component 3, Supply of Enhancing opportunities for Request for Single Stage - One Office Equipment for IDA / D3660 Post Open - National 55,000.00 58,130.23 Signed 2019-06-22 2019-08-17 2019-09-16 labor migration Quotations Envelope Tongtapu Pre-Departure Training Room Project management, TO-MIA-70094-GO-RFQ / Request for Single Stage - One IDA / D3660 monitoring and evaluation, Post Open - National 49,350.00 42,353.28 Signed 2019-06-07 2019-06-29 2019-09-27 PMU Office Equipment, SET Quotations Envelope and centralized support TO-MIA-118610-GO-RFQ / Conditional cash transfer Component 1, Supply and program for secondary Request for Single Stage - One IDA / D3660 Post Open - National 45,000.00 38,464.10 Signed 2019-07-20 2019-09-14 2020-03-12 Delivery of Project Vehicle school enrolment and Quotations Envelope for CCT attendance TO-MIA-118620-GO-RFQ / Component 3, Supply and Enhancing opportunities for Request for Single Stage - One IDA / D3660 Post Open - National 45,000.00 38,464.10 Signed 2019-07-20 2019-09-14 2020-03-12 Delivery of Project Vehicle labor migration Quotations Envelope for Employment Division TO-MIA-118758-GO-RFQ / Component 3, Supply of Enhancing opportunities for Request for Single Stage - One IDA / D3660 Post Open - National 31,000.00 20,117.64 Signed 2019-07-06 2019-08-31 2019-09-30 office equipment for Haapai labor migration Quotations Envelope Pre-Departure Training Room TO-MIA-118759-GO-RFQ / Component 3, Supply of Enhancing opportunities for Request for Single Stage - One IDA / D3660 Post Open - National 31,000.00 20,305.23 Signed 2019-07-06 2019-08-31 2019-09-30 Office Equipment for Vavau labor migration Quotations Envelope Pre-Departure Training Room Project management, TO-MIA-70103-GO-RFQ / Request for Single Stage - One / monitoring and evaluation, Post Open - National 30,000.00 0.00 Canceled 2018-08-25 2018-09-29 2019-03-28 PMU Vehicle, SET Quotations Envelope and centralized support Page 1 TO-MIA-70103-GO-RFQ-2 / Project management, Request for Single Stage - One Supply and Delivery of PMU IDA / D3660 monitoring and evaluation, Post Limited 45,000.00 38,405.05 Signed 2019-08-31 2019-10-26 2020-04-23 Quotations Envelope Vehicle and centralized support TO-MIA-134787-GO-RFQ / Component 3: Supply and Enhancing opportunities for Request for Open - Single Stage - One IDA / D3660 Post 400,000.00 167,286.00 Signed 2019-10-02 2019-11-27 2020-05-25 Delivery of Two X-ray labor migration Quotations International Envelope Machines TO-MIA-118762-GO-RFB / Component 3, Supply and Enhancing opportunities for Open - Single Stage - One IDA / D3660 Post Request for Bids 200,000.00 0.00 Canceled 2019-08-25 2019-08-30 2019-10-11 2019-11-10 2019-12-15 2020-06-12 Delivery of Two (2) X-ray labor migration International Envelope Machines NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual TO-MIA-87207-CS-CQS / Component 1, Recruitment of Conditional cash transfer Consultant Consulting Firm to program for secondary Open - IDA / D3660 Prior Qualification 328,500.00 0.00 Canceled 2019-07-05 2019-07-26 2019-09-08 2019-10-08 2019-11-12 2020-05-10 implement and manage school enrolment and International Selection Conditional Cash Transfers attendance Program TO-MIA-87208-CS-CQS / Component 3, Recruitment of Consultant Enhancing opportunities for Open - Consulting Firm to IDA / D3660 Prior Qualification 527,842.00 0.00 Canceled 2019-07-05 2019-07-26 2019-09-08 2019-10-08 2019-11-12 2020-05-10 labor migration International implement and manage the Selection Labour Mobility Program TO-MIA-134797-CS-CQS / Component 1, Design of Conditional cash transfer Consultant Conditional Cash Transfer program for secondary Open - IDA / D3660 Post Qualification 164,000.00 273,420.00 Signed 2019-09-30 2019-10-21 2019-12-04 2020-01-03 2020-02-07 2020-08-05 Program and Development of school enrolment and International Selection Management Information attendance System. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Project management, Individual TO-MIA-70036-CS-INDV / / monitoring and evaluation, Post Consultant Open 157,500.00 61,671.68 Completed 2018-08-25 2018-09-20 2018-09-27 2018-10-18 2023-09-22 Project Accountant, SET and centralized support Selection TO-MIA-70037-CS-INDV / Project management, Individual Administrative Assistant, / monitoring and evaluation, Post Consultant Open 78,750.00 29,857.00 Signed 2018-08-25 2018-09-20 2018-09-27 2018-10-18 2023-09-22 SET and centralized support Selection Project management, Individual TO-MIA-70035-CS-INDV / / monitoring and evaluation, Post Consultant Open 210,000.00 50,582.23 Signed 2018-08-25 2018-09-20 2018-09-27 2018-10-18 2023-09-22 Procurement Officer, SET and centralized support Selection Page 2 TO-MIA-122969-CS-INDV / Conditional cash transfer Individual Component 1: Recruitment of program for secondary IDA / D3660 Post Consultant Open 53,125.00 24,271.78 Signed 2019-07-29 2019-09-16 2019-10-07 2019-11-11 2020-05-09 CCT Support Officer 1 for school enrolment and Selection Tongatapu attendance TO-MIA-123136-CS-INDV / Conditional cash transfer Individual Component 1: Recruitment of program for secondary IDA / D3660 Post Consultant Open 53,125.00 24,271.78 Signed 2019-07-29 2019-09-16 2019-10-07 2019-11-11 2020-05-09 CCT Support Officer 2 for school enrolment and Selection Tongatapu attendance TO-MIA-123137-CS-INDV / Conditional cash transfer Individual Component 1: Recruitment of program for secondary IDA / D3660 Post Consultant Open 53,125.00 22,055.90 Signed 2019-07-29 2019-09-16 2019-10-07 2019-11-11 2020-05-09 CCT Support Officer for school enrolment and Selection Ha'apai attendance TO-MIA-123138-CS-INDV / Conditional cash transfer Individual Component 1: Recruitment of program for secondary IDA / D3660 Post Consultant Open 53,125.00 21,844.60 Signed 2019-07-29 2019-09-16 2019-10-07 2019-11-11 2020-05-09 CCT Support Officer for school enrolment and Selection Vava'u attendance TO-MIA-123139-CS-INDV / Conditional cash transfer Individual Component 1: Recruitment of program for secondary Under IDA / D3660 Post Consultant Open 5,000.00 0.00 2019-07-29 2019-09-16 2019-10-07 2019-11-11 2020-05-09 Temporary Registration school enrolment and Implementation Selection Officer 1 for Tongatapu attendance TO-MIA-123140-CS-INDV / Conditional cash transfer Individual Component 1: Recruitment of program for secondary Under IDA / D3660 Post Consultant Open 5,000.00 0.00 2019-07-29 2019-09-16 2019-10-07 2019-11-11 2020-05-09 Temporary Registration school enrolment and Implementation Selection Officer 2 for Tongatapu attendance TO-MIA-123141-CS-INDV / Conditional cash transfer Individual Component 1: Recruitment of program for secondary Under IDA / D3660 Post Consultant Open 5,000.00 0.00 2019-07-29 2019-09-16 2019-10-07 2019-11-11 2020-05-09 Temporary Registration school enrolment and Implementation Selection Officer for Ha'apai attendance TO-MIA-123142-CS-INDV / Conditional cash transfer Individual Component 1:Recruitment of program for secondary Under IDA / D3660 Post Consultant Open 5,000.00 0.00 2019-07-29 2019-09-16 2019-10-07 2019-11-11 2020-05-09 Temporary Registration school enrolment and Implementation Selection Officer for Vava'u attendance TO-MIA-123144-CS-INDV / Conditional cash transfer Individual Component 1: Recruitment of program for secondary IDA / D3660 Post Consultant Open 72,000.00 0.00 Canceled 2019-08-12 2019-09-30 2019-10-21 2019-11-25 2020-05-23 a Conditional Cash Transfer school enrolment and Selection Expert attendance TO-MIA-123145-CS-INDV / Conditional cash transfer Individual Component 3: Recruitment of program for secondary Pending IDA / D3660 Post Consultant Open 57,000.00 0.00 2019-08-12 2019-09-30 2019-10-21 2019-11-25 2020-05-23 an Work Ready Pool school enrolment and Implementation Selection Consultant attendance TO-MIA-123146-CS-INDV / Conditional cash transfer Component 3: Recruitment of Individual program for secondary Pending Pre-Departure Training IDA / D3660 Post Consultant Open 175,750.00 0.00 2019-08-12 2019-09-30 2019-10-21 2019-11-25 2020-05-23 school enrolment and Implementation Course Development Selection attendance Consultant TO-MIA-123147-CS-INDV / Conditional cash transfer Individual Component 3: Recruitment of program for secondary Under IDA / D3660 Post Consultant Open 53,215.00 0.00 2019-07-29 2019-09-16 2019-10-07 2019-11-11 2020-05-09 an Employment Training school enrolment and Implementation Selection Officer 1 attendance TO-MIA-123148-CS-INDV / Conditional cash transfer Individual Component 3: Recruitment of program for secondary Under IDA / D3660 Post Consultant Open 53,125.00 0.00 2019-07-29 2019-09-16 2019-10-07 2019-11-11 2020-05-09 an Employment Training school enrolment and Implementation Selection and Support Officer 2 attendance Page 3 TO-MIA-123149-CS-INDV / Conditional cash transfer Individual Component 3: Recruitment of program for secondary Under IDA / D3660 Post Consultant Open 53,125.00 0.00 2019-07-29 2019-09-16 2019-10-07 2019-11-11 2020-05-09 an Employment Training school enrolment and Implementation Selection Officer 3 - Vava'u attendance TO-MIA-123150-CS-INDV / Conditional cash transfer Individual Component 3: Recruitment of program for secondary Under IDA / D3660 Post Consultant Open 53,125.00 0.00 2019-07-29 2019-09-16 2019-10-07 2019-11-11 2020-05-09 n Employment Training and school enrolment and Implementation Selection Support Officer 4 - Ha'apai attendance TO-MIA-70038-CS-INDV / Project management, Individual Monitoring and Evaluation / monitoring and evaluation, Post Consultant Open 157,500.00 0.00 Canceled 2018-08-25 2018-09-20 2018-09-27 2018-10-18 2023-09-22 Officer, SET and centralized support Selection Project management, Individual TO-MIA-70034-CS-INDV / / monitoring and evaluation, Prior Consultant Open 393,750.00 0.00 Canceled 2018-08-25 2018-09-20 2018-09-27 2018-10-18 2023-09-22 Team Leader SET Project and centralized support Selection TO-MIA-70034-CS-INDV-2 / Project management, Individual Team Leader for SET IDA / D3660 monitoring and evaluation, Prior Consultant Open 318,750.00 130,503.83 Signed 2019-07-25 2019-08-20 2019-08-27 2019-09-17 2024-08-21 Project and centralized support Selection TO-MIA-70038-CS-INDV-2 / Project management, Individual Monitoring and Evaluation IDA / D3660 monitoring and evaluation, Post Consultant Open 132,500.00 67,009.92 Signed 2019-07-26 2019-08-21 2019-08-28 2019-09-18 2024-08-22 Officer for SET Project and centralized support Selection Project management, Individual TO-MIA-157612-CS-INDV / Pending IDA / D3660 monitoring and evaluation, Post Consultant Limited 60,000.00 0.00 2020-02-14 2020-02-19 2020-03-11 2020-04-15 2020-10-12 SET Project Accountant Implementation and centralized support Selection Project management, Individual TO-MIA-157613-CS-INDV / Pending IDA / D3660 monitoring and evaluation, Post Consultant Limited 12,500.00 0.00 2020-02-14 2020-02-19 2020-03-11 2020-04-15 2020-10-12 On-Call IT Support Officer Implementation and centralized support Selection Page 4