ESAP Action Draft ESAPDomini ca ESI AClient N ame Related Action Description Documentation/ Indicator of Required Completion Item Standard Completion Date 1 PS1 DGDC will (a) adopt and implement an (a) Overarching Prior to construction overarching Environmental and Social Environmental and being undertaken Management System (ESMS) that is consistent Social Management with WB Performance Standards and EHS System (ESMS) Guidelines for managing the environmental and reviewed as social performance of the development including acceptable by World the EPC contractor’s performance. The ESMS Bank policy and objectives; roles and responsibilities; (b) DGDC and project site management in accordance with environmental, GIIP covering aspects including: social, health and excavation/backfilling at site and transportation safety (ESHS) of construction material; concrete mixing, casting organizational and construction at site; management of dust, structure in place noise, contaminated runoff, soil and water pollution, domestic waste and sewage; traffic management; equipment operation; construction waste management; equipment repairs; hazardous materials and wastes; labor influx, worker accommodation and activities of construction workers; medical checkup, vectors and disease management; occupational health and safety; local hiring and training; emergency response; monitoring and reporting; and compliance requirements for contractors.; (b) Put in place an appropriate environmental, social, health and safety (ESHS) organization (including for EPC contractor), with clearly defined roles and responsibilities for management of EHS and social/labour aspects. 2 PS1 DGDC to institutionally strengthen its ESHS Safeguards team E&S specialist to be Safeguards team in environmental and social demonstrates a good engaged before end of management systems, procedures, monitoring of understanding of ESHS October 2018. EPC Contractor ESHS performance in order to requirements as determined Work to strengthen manage the ESHS performance of the by WB project monitoring. DGDC Safeguards development in accordance with WB capability will then be Performance Standards. ongoing through the In order to achieve this, the DGDC will, using a development, grant from AfD, engage a specialist E&S consultant to undertake the following: Provide a Social Specialist and an Environmental Specialist in Dominica to (a) undertake general training on ESMP, ESHS etc. (b) to assist with implementation and ongoing monitoring of ARAP, (c) to work with the DGDC to develop and implement the ESMS, (d) to assist the DGDC with ongoing monitoring of the construction contracts 1 ESAP Action Related Action Description Documentation/ Indicator of Required Completion Item Standard Completion Date 3 PS2 DGDC will develop and implement HR policies (a) HR policy manual Requirements for HR and procedures drawing upon WB PS2 (b) Verification through policies and procedures provisions. DGDC will require the EPC and O&M quarterly construction audit and accommodation contractors to have in place HR policies and and biannual audit during first standards that are to be procedures that comply with the national laws two year of operations include in EPC contract and WB PS2. DGDC will as part of the EPC have already been contract specify the standards for worker implemented by Jacobs accommodation in accordance with PS2. As part (NZ) in their role as of updated HR policy, DGDC will also develop Owner’s Engineer. and implement formal employee grievance mechanisms in line with ESMS and PS2 For HR policy and provisions procedure development, In order to achieve this, the DGDC will, using a HR specialist to be grant from AfD, engage a specialist HR engaged before end of consultant to determine and then prepare the October 2018. Task required policies and procedures. scheduled to take three months 4 PS2 The DGDC requires Occupational Health Safety OHS Plans developed and The OE will complete (OHS) plans for it’s own staff and activities and implemented prior to the preparation of the also to provide a minimum set of standards for construction commencing and OHS plans by end of all contractors it engages. The primary health audited through construction October 2018 and safety objectives will be to ensure effective phase on a quarterly basis. measures and management of occupational health and safety to minimize workplace accidents and injuries. The plans will meet the requirements specified in the WBG EHS Environmental, Health and Safety Guidelines pertaining to occupational safety and health. The DGDC has engaged Jacobs (NZ) as their Owner’s Engineer (OE). One of OE tasks is to prepare these OHS plans. Also, the OE will be present on site for the duration of the main EPC construction contract and will assist the DGDC to monitor the EPC contractor’s compliance with OHS. 5 OP 4.12 DGDC to review/audit on a regular basis the Land acquisition by GOCD is Prior to construction land acquisition process being undertaken by completed and in accordance commencing GOCD Department of Land and Survey to with ARAP. ensure it is being undertaken in accordance with of Abbreviated Resettlement Action Plan (ARAP). 6 OP 4.12 DGDC will hire an independent third party to Abbreviated Resettlement One year after Conduct an audit of the of Abbreviated Action Plan Audit Report commencement of civil Resettlement Action Plan to confirm that the works measures to mitigate the impacts of physical economic displacement as set out in the Plan have been applied in accordance with OP4.12. Audit to be conducted by third party one year 2 ESAP Action Related Action Description Documentation/ Indicator of Required Completion Item Standard Completion Date after commencement of civil works. By waiting a year provides the necessary time period required for the actions as set out in the plan to take effect. 7 PS6 DGDC will develop a Habitat Management Habitat management Plan Three months prior to Procedure (HMP) that will be adhered to be the Regular monitoring as set out construction EPC Contractor and all Subcontractors during all EMSP undertaken commencing Project construction works. DGDC will be responsible for monitoring of the Habitat Management Procedure. PS6 DGDC will develop a MTPNP monitoring MTPNP Monitoring Three months prior to 8 programme will be implemented for the five key programme developed. construction species considered Threatened by IUCN: giant MTPNP Monitoring commencing, and at the ditch frog, imperial parrot, red-necked parrot, programme undertaken as per recommended forest thrush, and a species of tree frog frequency recommended monitoring frequency. (Eleutherodactylus amplinympha), at a frequency of every six months from pre- construction until the completion of one year of construction, and annually thereafter for a minimum of five years of operation. The MTPNP monitoring programme will be agreed with input from the MTPNP managing authorities (National Parks Unit of the Division of Forestry, Wildlife and National Parks), and implemented prior to construction where appropriate. 9 P1 and 5 The Grievance Mechanism defined in the Grievance Mechanism records On-going throughout the Stakeholder Engagement Plan has been and closeouts. loan period disclosed by DGDC to the neighbouring communities, and all grievances received by DGDC will be registered and addressed on an ongoing case by case basis. 10 PS1 and 5 DGDC will update the stakeholder engagement (a) Updated SEP with On-going throughout the plan including detailed documentation of documentation records loan period consultations proposed as part of ARAP (b) Communication records development, impact assessment and land procurement related consultations. DGDC will conduct regular stakeholder engagement throughout the life of the project. Records of consultation meetings will be maintained by DGDC. 11 PS1 Establish an Environmental and Social ESMS for the Operation Operation Phase ESMS Management System (ESMS) for Operation Phase developed and to be supplied three Phases, to ensure ongoing compliance with implemented months prior to requisite environmental, health and safety and operations (scheduled ¾ social standards (i.e., adopted Environmental, 2020) for Lenders to Social, Health and Safety Standards (ESHS), review. 3 ESAP Action Related Action Description Documentation/ Indicator of Required Completion Item Standard Completion Date company commitments (as outlined in ESIA), and to meet host country legal requirements, the IFC Performance Standards, and the World Bank Group Environmental, Health and Safety (EHS) Guidelines. 12 PS2 DGDC will develop a Workforce Development Workforce Development Three months prior to Strategy including a commitment to maximize Strategy prepared and the construction employment and skills opportunities for local requirements in it being commencing, and at the people which the EPC Contractor will follow. implemented during recommended The Strategy will cover local employment construction phase. monitoring frequency brokerage that will publicize job vacancies; opportunities for women and women’s groups to participate in the work force to the extent safe and practical and define targets for women employment (at all levels and skills). 13 DGDC will be responsible for reviewing, (a) Inclusion of the ESMP (a) Before going to bid. approving and supervising implementation of the actions for the construction detailed plans and procedures, consistent with mitigation and monitoring into the ESMP and framework ESMS, that will be the EPC requirements with developed and implemented by the EPC provision for review and contractor. DGDC will ensure that the approval of the various construction ESMS is in place before required plans and procedures construction begins. As indicated in the ESIA, to be developed by the the Construction ESMS will consist of a set of contractor plans and procedures, which include, but are not (b) Undertaking review and (b) As scheduled in the limited to: Occupational Health and Safety approval of the contractors EPC contract, but in Management, Traffic Management, Subsidence provided plans and advance of construction Risk Management, Soil and Erosion procedures. commencement Management, Pest and Weed Management, (c) Results of regular reviews (c) Ongoing through the Waste Management, Biodiversity Restoration, and outstanding actions w.r.t duration of the EPC Emergency Preparedness and Response Plan, to the approved plans and contract Grievance Mechanism, Stakeholder procedures recorded in the Engagement Plan, Chance Find Procedure, and regular required review Worker’s Code of Conduct (with a section on meetings with contractor. Cultural Heritage). DGDC will also provide quarterly reports on project implementation to the World Bank. 4