PROCUREMENT PLAN (Textual Part) Project information: PCRAFI: Furthering Disaster Risk Finance in the Pacific (P161533) Project Implementation agency: Pacific Catastrophe Risk Insurance Company Date of the Procurement Plan: 10th April 2017 Period covered by this Procurement Plan: 1st September 2016 to 31st March 2018 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: Not Applicable. Leased Assets: Not Applicable. Procurement of Second Hand Goods: Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable for those contracts identified in the Procurement Plan tables Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is applicable. Other Relevant Procurement Information. Not Applicable. PROCUREMENT Pacific Islands : PCRAFI : Furthering Disaster Risk Finance in the Pacific PLAN General Information Country: Pacific Islands Bank’s Approval Date of the Original Procurement Plan: 2017-04-10 2021-03-29 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P161533 GPN Date: 2017-04-11 Project Name: PCRAFI : Furthering Disaster Risk Finance in the Pacific Loan / Credit No: TF / A4171 P Executing Agency(ies): acific Catastrophe Risk Insurance Company WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CK-PCRIC-10286-CS-LCS / Executive Search Agency to Establishment and Least Cost assist in the identification and TF / A4171 Operations of PCRIC and Post Open - International 150,000.00 150,000.00 Signed 2017-04-10 2017-04-10 2017-04-21 2017-04-11 2017-04-27 2017-05-05 2017-05-11 2017-05-26 2017-05-18 2017-05-26 2017-05-26 2017-05-26 2017-06-30 2017-06-23 2017-12-31 Selection recruitment of CEO and 4 PCRIF Board Members CK-PCRIC-10290-CS-CQS / Insurance broker to assist Establishment and Consultant with purchasing reinsurance TF / A4171 Operations of PCRIC and Post Qualification Open - International 50,000.00 60,000.00 Signed 2017-07-17 2017-07-28 2017-07-30 2017-08-02 2017-08-06 2017-08-17 2017-08-20 2017-08-31 2017-09-01 2017-09-01 2017-12-31 for season 6 of PCRAFI PCRIF Selection insurance CK-PCRIC-65109-CS-CQS / Establishment and Consultant Procure services of a rating TF / A4171 Operations of PCRIC and Post Qualification Limited 100,000.00 53,835.02 Signed 2018-06-19 2018-06-01 2018-07-03 2018-07-23 2018-07-06 2018-07-23 2018-07-20 2018-09-21 2019-01-16 agency to assess financial PCRIF Selection strength of PCRIC CK-PCRIC-65113-CS-CQS / Insurance broker to assist Establishment and Consultant with purchasing reinsurance TF / A4171 Operations of PCRIC and Post Qualification Open - International 60,000.00 110,800.00 Signed 2018-06-22 2018-08-09 2018-07-13 2018-08-09 2018-07-30 2018-08-31 2018-08-10 2018-08-31 2018-08-24 2018-08-31 2019-10-31 for season 7 of PCRAFI PCRIF Selection insurance CK-PCRIC-71198-CS-CQS / Establishment and Consultant Asset Manager to develop TF / A4171 Operations of PCRIC and Post Qualification Open - National 60,000.00 14,795.90 Signed 2018-08-03 2019-02-12 2018-08-17 2019-02-12 2018-08-31 2019-04-14 2018-09-26 2019-07-01 2018-10-31 2019-07-01 2019-10-31 Investment Strategy, Policy PCRIF Selection and Plan CK-PCRIC-146613-CS-CQS / Establishment and Consultant Insurance Manager for the 18 TF / A4171 Operations of PCRIC and Post Qualification Open - International 140,000.00 140,000.00 Signed 2019-12-13 2019-12-13 2019-12-23 2019-12-17 2019-12-23 2019-12-28 2019-12-23 2019-12-29 2019-12-23 2019-12-31 2021-06-30 Months to June 2021 PCRIF Selection CK-PCRIC-153519-CS-CQS / Establishment and Consultant Legal Counsel 18mths - TF / A4171 Operations of PCRIC and Post Qualification Open - International 60,000.00 45,950.00 Signed 2020-01-31 2020-06-18 2020-02-14 2020-06-18 2020-02-19 2020-07-15 2020-02-21 2020-07-15 2020-02-28 2020-07-17 2021-06-30 FY20/21 PCRIF Selection Establishment and Consultant CK-PCRIC-153512-CS-CQS / Under TF / A4171 Operations of PCRIC and Post Qualification Open - International 25,000.00 0.00 2020-02-07 2021-01-29 2020-02-21 2021-02-16 2020-02-26 2020-02-28 2020-03-06 2021-06-30 Website Development Implementation PCRIF Selection CK-PCRIC-153514-CS-CQS / Recruitment Agency to Establishment and Consultant Under support the placement of a TF / A4171 Operations of PCRIC and Post Qualification Open - International 65,000.00 0.00 2020-02-14 2021-02-22 2020-02-28 2021-03-15 2020-03-04 2020-03-09 2020-03-31 2020-09-30 Implementation permanent CEO and directors PCRIF Selection as required CK-PCRIC-153543-CS-CQS / Establishment and Consultant Asset Manager - Cash/Bonds TF / A4171 Operations of PCRIC and Post Qualification Open - International 107,500.00 0.00 Canceled 2020-01-17 2020-03-06 2020-01-31 2020-03-12 2020-02-05 2020-05-04 2020-02-07 2020-02-14 2021-06-30 (12 Months) PCRIF Selection CK-PCRIC-153544-CS-CQS / Establishment and Consultant Asset Manager - Shares (first TF / A4171 Operations of PCRIC and Post Qualification Open - International 17,500.00 0.00 Canceled 2020-01-17 2020-03-06 2020-01-31 2020-03-12 2020-02-05 2020-02-07 2020-02-14 2021-06-30 12 months) PCRIF Selection CK-PCRIC-158567-CS-CQS / Communication Firm to Establishment and Consultant develop communications pan, Under TF / A4171 Operations of PCRIC and Post Qualification Open - International 80,000.00 0.00 2020-02-21 2021-01-29 2020-03-13 2021-02-16 2020-04-03 2020-04-10 2020-04-17 2021-06-30 develop collateral and Implementation PCRIF Selection materials and support marketing activity CK-PCRIC-158569-CS-CQS / Establishment and Consultant Pending Legal Firm to provide Tax TF / A4171 Operations of PCRIC and Post Qualification Open - International 15,000.00 0.00 2020-03-31 2020-04-21 2020-05-14 2020-05-22 2020-06-05 2020-12-31 Implementation Advice - Foreign Jurisdiction PCRIF Selection Page 1 CK-PCRIC-149261-CS-CQS / External Auditor to meet Establishment and Consultant Project Audit requirements for TF / A4171 Operations of PCRIC and Post Qualification Open - International 20,000.00 0.00 Canceled 2019-12-31 2020-01-31 2020-02-08 2020-02-15 2020-02-17 2020-06-30 PCRIC and PCRIF for initial PCRIF Selection years to date of project activity CK-PCRIC-10289-CS-CQS / Establishment and Consultant Marketing firm to promote TF / A4171 Operations of PCRIC and Post Qualification Open - International 100,000.00 0.00 Canceled 2017-10-02 2018-01-18 2017-10-13 2018-01-18 2017-10-27 2017-11-17 2017-12-01 2018-12-31 PCRIC's products in the Pacific PCRIF Selection region CK-PCRIC-153517-CS-CQS / Trustee Company as required Establishment and Consultant for registered address and TF / A4171 Operations of PCRIC and Post Qualification Open - International 25,000.00 24,950.00 Signed 2020-04-16 2020-06-08 2020-04-30 2020-06-15 2020-06-04 2020-06-30 2020-06-18 2020-06-30 2020-06-30 2020-07-01 2021-06-30 FSC filing requirements for PCRIF Selection FY21 as per constitutional requirements INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CK-PCRIC-10288-CS-CDS / Establishment and Legal services to assist in the TF / A4171 Operations of PCRIC and Post Direct Selection Direct 46,000.00 35,000.00 Completed 2017-04-14 2017-05-04 2017-04-21 2017-05-04 2017-04-28 2017-05-25 2018-03-30 2018-05-25 establishment of PCRIC and PCRIF PCRIF CK-PCRIC-10284-CS-CDS / Establishment and Insurance Manager for the TF / A4171 Operations of PCRIC and Post Direct Selection Direct 80,000.00 80,000.00 Completed 2017-04-14 2017-04-11 2017-04-21 2017-05-24 2017-04-28 2016-10-27 2017-10-31 2017-10-31 period 1 November 2016 - 31 PCRIF October 2017 CK-PCRIC-10287-CS-CDS / Establishment and Auditor to audit first year of TF / A4171 Operations of PCRIC and Post Direct Selection Direct 100,000.00 25,690.00 Completed 2017-07-01 2017-05-16 2017-07-15 2017-06-15 2017-08-11 2017-09-04 2018-03-30 2017-11-30 annual accounts PCRIF CK-PCRIC-10292-CS-INDV / Establishment and Individual Technical advisor to assist TF / A4171 Operations of PCRIC and Post Consultant Open 75,000.00 45,900.00 Completed 2017-10-02 2018-01-18 2017-10-27 2018-04-19 2017-11-10 2018-05-01 2017-11-24 2018-05-01 2018-12-31 2018-10-16 insurance manager and Board PCRIF Selection of Directors CK-PCRIC-10291-CS-CDS / Establishment and Resident Director to maintain TF / A4171 Operations of PCRIC and Post Direct Selection Direct 30,000.00 24,840.00 Completed 2017-04-14 2017-08-22 2017-04-21 2017-08-25 2017-04-28 2017-08-25 2018-03-30 2018-06-30 statutory registers PCRIF CK-PCRIC-22085-CS-CDS / Establishment and Calculation Agent for the TF / A4171 Operations of PCRIC and Post Direct Selection Direct 120,000.00 120,000.00 Completed 2017-08-04 2017-08-23 2017-08-11 2017-08-23 2017-09-01 2017-10-04 2018-10-31 2018-10-31 period 1 November 2017 - 31 PCRIF October 2018 CK-PCRIC-65117-CS-CDS / Establishment and Resident Director to maintain TF / A4171 Operations of PCRIC and Post Direct Selection Direct 15,870.00 15,870.00 Signed 2018-07-10 2018-07-19 2018-07-10 2018-07-19 2018-07-12 2018-07-20 2019-06-30 statutory registers PCRIF CK-PCRIC-66578-CS-CDS / Establishment and Insurance Manager for the TF / A4171 Operations of PCRIC and Post Direct Selection Direct 200,000.00 200,000.00 Signed 2018-06-14 2017-09-20 2018-06-15 2017-09-20 2018-06-15 2017-10-26 2019-12-31 2nd and 3rd year (to PCRIF December 2019) CK-PCRIC-65119-CS-CDS / Establishment and Auditor to audit second year TF / A4171 Operations of PCRIC and Post Direct Selection Direct 30,000.00 29,400.00 Signed 2018-06-30 2018-08-26 2018-07-10 2018-08-27 2018-08-01 2018-10-08 2018-12-31 of annual accounts PCRIF CK-PCRIC-65124-CS-CDS / Establishment and Calculation Agent for the TF / A4171 Operations of PCRIC and Post Direct Selection Direct 120,000.00 120,000.00 Signed 2018-06-30 2018-10-23 2018-07-10 2018-10-29 2018-08-31 2018-10-31 2019-10-31 period 1 November 2018 - 31 PCRIF October 2019 CK-PCRIC-71197-CS-CDS / Establishment and Legal services to assist in the TF / A4171 Operations of PCRIC and Post Direct Selection Direct 40,000.00 40,000.00 Signed 2018-07-26 2018-08-28 2018-08-09 2018-08-28 2018-08-17 2018-09-03 2019-10-31 operation of PCRIC and PCRIF PCRIF for FY19 CK-PCRIC-116133-CS-CDS / Establishment and Project Coordinator to support TF / A4171 Operations of PCRIC and Post Direct Selection Direct 90,000.00 90,000.00 Completed 2019-05-23 2019-05-13 2019-05-23 2019-05-13 2019-05-23 2019-05-13 2020-01-31 2020-03-26 PCRIC interim period without PCRIF CEO CK-PCRIC-10293-CS-INDV / Monitoring and evaluation Individual specialist to design and TF / A4171 Monitoring and Evaluation Post Consultant Open 150,000.00 136,000.00 Signed 2019-12-31 2020-03-05 2020-01-25 2020-06-29 2020-02-04 2020-07-14 2020-02-18 2020-07-17 2021-06-30 implement M&E process for Selection PCRIC CK-PCRIC-153507-CS-INDV Establishment and Individual Pending / PCRIC/PCRIF Administrative TF / A4171 Operations of PCRIC and Post Consultant Open 45,000.00 0.00 2020-02-14 2020-03-01 2020-03-11 2020-03-20 2021-06-30 Implementation Support 18mths - FY20/21 PCRIF Selection CK-PCRIC-153508-CS-INDV Establishment and Individual / PCRIC/PCRIF Secretariat TF / A4171 Operations of PCRIC and Post Consultant Open 65,000.00 55,000.00 Signed 2020-02-14 2020-06-09 2020-03-01 2020-08-19 2020-03-11 2020-08-24 2020-03-23 2020-08-25 2021-06-30 Advisor 18mths - FY20/21 PCRIF Selection CK-PCRIC-153509-CS-INDV Establishment and Individual / Investment Advisor 18mths TF / A4171 Operations of PCRIC and Post Consultant Open 20,000.00 0.00 Canceled 2020-02-14 2020-03-01 2020-03-11 2020-03-23 2021-06-30 - FY20/21 PCRIF Selection Individual CK-PCRIC-153515-CS-INDV Development of Disaster Risk Pending TF / A4171 Post Consultant Open 50,000.00 0.00 2020-02-14 2020-03-01 2020-03-11 2020-03-23 2021-06-30 / Specialist - Product Strategy Insurance Products Implementation Selection Individual CK-PCRIC-153545-CS-INDV Pending TF / A4171 Monitoring and Evaluation Post Consultant Open 60,000.00 0.00 2020-01-31 2020-02-19 2020-03-04 2020-03-31 2021-06-30 / Internal Audit (12 Months) Implementation Selection Page 2 CK-PCRIC-158566-CS-CDS / Establishment and TF / A4171 Post Direct Selection Direct 100,000.00 100,000.00 Signed 2020-02-14 2020-03-03 2020-02-22 2020-03-25 2020-03-20 2020-04-27 2021-06-30 Project Audit for all years Operations of PCRIC and PCRIF CK-PCRIC-158568-CS-INDV Establishment and Individual Pending / Risk Management & TF / A4171 Operations of PCRIC and Post Consultant Open 20,000.00 0.00 2020-03-20 2020-05-08 2020-05-29 2020-07-03 2021-06-30 Implementation Compliance Specialist PCRIF Selection CK-PCRIC-153513-CS-INDV / Technical Resource to Individual support Product Development of Disaster Risk TF / A4171 Post Consultant Open 100,000.00 72,000.00 Signed 2020-03-13 2020-05-18 2020-03-29 2020-07-01 2020-04-05 2020-07-15 2020-04-17 2020-07-16 2021-06-30 Management/Development Insurance Products Selection and Actuarial requirements for next 18mths - FY20/21 CK-PCRIC-162398-CS-INDV Establishment and Individual / Extention to Project TF / A4171 Operations of PCRIC and Post Consultant Direct 35,000.00 35,000.00 Signed 2020-03-06 2020-03-16 2020-03-10 2020-03-25 2020-03-11 2020-05-26 2020-03-13 2020-03-26 2020-06-30 Coordinator through to April PCRIF Selection 20 CK-PCRIC-162397-CS-INDV Establishment and Individual / Chief Executive to lead the TF / A4171 Operations of PCRIC and Post Consultant Open 310,000.00 185,000.00 Signed 2020-03-13 2020-03-23 2020-05-01 2020-06-18 2020-05-22 2020-06-30 2020-06-26 2020-08-31 2021-06-30 company PCRIF Selection CK-PCRIC-174193-CS-INDV / Project Coordinator to Establishment and Individual support project activity and TF / A4171 Operations of PCRIC and Post Consultant Open 85,000.00 75,200.00 Signed 2020-06-19 2020-08-16 2020-07-06 2020-09-21 2020-07-08 2020-09-22 2020-07-10 2020-09-23 2021-06-30 operational support through PCRIF Selection to 30 June 2021 CK-PCRIC-199427-CS-CDS / Establishment and Calculation Agent for the TF / A4171 Operations of PCRIC and Post Direct Selection Direct 75,000.00 75,000.00 Signed 2020-10-19 2020-10-23 2020-10-19 2020-10-29 2020-10-26 2020-10-31 2021-06-30 period 1 November 2020 - 30 PCRIF June 2021 CK-PCRIC-223881-CS-INDV / Technical Advisor to complete a review of premium financing landscape and Individual support the development of Development of Disaster Risk Pending TF / A4171 Post Consultant Open 30,000.00 0.00 2021-03-26 2021-04-19 2021-04-24 2021-04-30 2021-06-30 an internal plan for assisting Insurance Products Implementation Selection the Pacific in accessing premium subsidisation financing for its insurance related DRF needs CK-PCRIC-223884-CS-CDS / Contract to run proprietary PCRAFI Tsunami and Earthquake related model calculations for countries and Development of Disaster Risk Pending products not currently TF / A4171 Post Direct Selection Direct 40,000.00 0.00 2021-03-19 2021-03-21 2021-04-05 2021-06-30 Insurance Products Implementation covered by an active policy, as a product development and technical assistance element of the existing calculation agreement Page 3