106566 Consolidated Procurement Plan I. General 2. Project information: ZIMBABWE The Zimbabwe PFM Enhancement Project responds to the needs of the Government’s objective of promoting efficiency and minimizing the administrative bottlenecks in the implementation of the PFM reforms. To this end, the institutional arrangements for the implementation of this project are simplified and streamlined, based on lessons learnt over the past five years during which the Bank provided technical assistance using the Analytical Multi-Donor Trust Fund to provide for orderly coordination in the implementation of project activities and completion of deliverables 3. Bank’s approval Date of the procurement Plan: June 2016 4. Date of General Procurement Notice: 5. Period covered by this procurement plan: 18 months [06/16 – 11/18] II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] Procurement Method Prior Review Threshold Comments 1. ICB and LIB (Goods) $500,000.00 and above 2. NCB (Goods) Below $500,000.00 Not Applicable on this grant 3. ICB (Works) $5,000,000.00 and above Not Applicable on this grant 4. NCB (Works) Below $5, 000,000.00 Not Applicable on this grant 5. ICB (Non-Consultant Services) $500,000.00 and above 6. Shopping Below $50,000.00 Any procurement more than $20,000.00 is subject to prior review [Add other methods if necessary] 2. Prequalification. Bidders for _____N/A________ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank] 4. Reference to (if any) Project Operational/Procurement Manual: 5. Any Other Special Procurement Arrangements: N/A 6. Procurement Packages with Methods and Time Schedule [List the Packages which require Bank’s prior review first and then the other packages] 1 2 3 4 5 6 7 8 9 Ref. Contract Estimated Procurement Prequalificati Domestic Review Expected Comments No. (Description) Cost (USD) Method on (yes/no) Preference by Bank Bid-Opening (yes/no) (Prior / Date Post) 1. Procurement of SAP licenses for $1,670,000.00 DC NO NO Prior 09/2016 budget module, payroll module and rollout to local governments 2. IFMS implementation services 2,610,000.00 ICB NO NO Prior 07/2016 (non-consulting services) to support (i) roll out of budget module (ii) IFMS rollout to district centres & town councils and (iii) migration to payroll module 3. Procurement of ICT Equipment; $3,080,000.00 ICB NO NO Prior 06/2016 All ICT related (i) Lot 1: specialized equipment- equipment have video conference + translation been consolidated equipment and will be (ii) Lot 2: Network Equipment procured as a (iii) Lot 3: Servers, Computers, package. Printers, Laptops, external drives, projectors & accessories for all beneficiaries and IFMS rollout to town councils and districts centres and upgrade of existing IFMS infrastructure 4. Software maintenance/SLA for $1,296,000.00 ICB NO NO Prior 07/2016 SAP licenses 5. Procurement of; $500,000.00 ICB NO NO Prior 08/2016 (i)Network Monitoring tools (ii) Network technician tool kits (iii) ASA 5510 firewall (iv) 9U Cabinet lockable (v) Biometric entry control (vi) CCTV 6. Procurement of Office equipment $40,000.00 Shopping NO NO Prior 06/2016 for Internal Audit such as PA System, TV & DVD, AG and PMU 7. Procurement of Office furniture $50,000.00 Shopping NO NO Prior 06/2016 for Internal Audit and PIU; 8. Procurement of Office furniture $50,000.00 Shopping NO NO Prior 06/2016 for Parliament and Auditor General 9. Procurement of motor vehicles; $270,000.00 Competitive NO NO Prior 07/2016 (i)Project vehicles (double cabs) Shopping (ii) 30 seater minibus (iii) Bus 10. (i) Upgrade internet access hub $50,000.00 Shopping NO NO Prior 06/2016 and fiber roam (ii) Increase internet bandwidth and monthly rentals for Parliament and Budget Office 11. (i) Supply and delivery of air- $50,000.00 Shopping NO NO Prior 07/2016 conditioning units for 3 boardrooms + 1 training centre (ii) Office blinds, 10 floors, 15 office per floor, 3 windows per office (iii) Carpet for training centre 12. (i) Printing of manuals for $50,000.00 Shopping NO NO Prior 08/2016 Parliament & Auditor General (ii) Printing of Exhibition materials for Auditor General 13. Refurbishment of training room $50,000.00 Shopping NO NO Prior 08/2016 for Auditor General and PFMS 14. Promotional material for PFMS $8,000.00 Shopping NO NO Post 06/2016 [T-Shirts, Golf shirts & zipped folders] 15. (i) Business planning & $782,000.00 ICB NO NO Prior 10/2016 consolidation solution for PFMS (ii) Network scanning & intruder control software for PFMS (iii) Antivirus Cooperate edition (SOPHOS) for PFMS 16. (i) CAAT Software for Internal $130,000.00 Competitive NO NO Prior 08/2016 Audit & Auditor General Shopping (ii) Audit report database software $50,000.00 Shopping NO NO Prior 07/2016 for Auditor General (iii) Electronic Records $50,000.00 Shopping NO NO Prior 08/2016 Management System for Auditor General (iv) E-Learning facility for $50,000.00 Shopping NO NO Prior 08/2016 Auditor General 17 Refurbishment of AG boardroom, 45,000.00 Shopping NO NO Prior 06/2016 AG office and deputy AG’s offices TOTAL $10,886,000.00 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Up to US$300,000.00 2. Single Source (Firms) All contracts 3. Individual Consultant Up to US$20,000.00 4. Least Cost Selection Up to $300,000.00 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $50,000.00 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable] 4. Consultancy Assignments with Selection Methods and Time Schedule PARLIAMENT OF ZIMBABWE 1 2 3 4 5 6 7 Ref. Description of Assignment Estimated Selection Review by Bank Expected Proposals Comments No. Cost Method (Prior / Post) Submission Date 1. Consultancy services for the analysis of 14,000.00 CQS Post 2016 2014 and 2015 audited Accounts 2. Consultancy services for the analysis of 14,000.00 CQS Post 2018 2016 and 2017 audited Accounts 3. Consultancy services for the upgrade of 2,500.00 IC Post 2016 public accounts analysis toolkit 4. Consultancy services for Programme 288,000.00 IC Prior 2019 Coordination and Management ( Programme Coordinator & Programme Accountant) TOTAL 318,500.00 OFFICE OF THE AUDITOR GENERAL 1 2 3 4 5 6 7 Ref. Description of Assignment Estimated Selection Review by Bank Expected Proposals Comments No. Cost Method (Prior / Post) Submission Date 1 Consultancy to study & reengineer the system $15000 IC Post 06/2016 and prepare check-lists (both commonly applicable and sector specific) for use by private sector auditors engaged in public sector audit 2 Consultant to study and develop Office $15000 IC Post 06/2016 structured training program 3 Hire consultant to develop procurement $15 000 IC Post 06/2016 audit programs and train staff 4 Hire Consultant to develop SAP audit $30 000 IC Prior 09/2016 programs and to train staff on SAP audit 6 Hire consultancy to train Administration $15 000 IC Post 09/2016 staff on procurement and assets management 7 Consultant to Develop an IT application of $35 000 CQS Prior 03/2017 audit reports database, testing, rollout and end user training (Phase I) and upgrades and maintenance 8 Consultant to train Forensic and $15 000 IC Post 03/2017 investigative 10 Consultant to do feasibility study, $20 000 CQS Post 03/2017 networking and development of the e- learning programmes/courses 11 Hire consultant to design and develop $15 000 IC Post 06/2017 office journal and brochures TOTAL $175,000.00 INTERNAL AUDIT 1 2 3 4 5 6 7 Ref. Description of Assignment Estimated Selection Review Expected Comments No. Cost Method by Bank Proposals (Prior / Post) Submission Date 1. Consultancy for the review of the internal 10,000.00 IC Post 07/2016 audit legal and regulatory framework and current practices 2. Stakeholders workshops with line 25,000.00 IC Prior 07/2016 ministries, Ministry of Finance and Internal Audit teams, Audit Committee members for agreement on the revised mandate of Internal Audit 3. Consultancy for review and identification 10,000.00 IC Post 08/2016 of skill requirements in Government Internal Audit functions 4. Professional Certification in: CIA, CISA, 100,000.00 SS Prior 09/2016 CISM, CFE, CRMA, CGAP, etc. Certification. 5. Training needs Assessment 10,000.00 IC Post 09/2016 6. TOTAL 155,000.00 IV. Implementing Agency Capacity Building Activities with Time Schedule 1. In this section the agreed Capacity Building Activities (some items could be from CPAR recommendation) are listed with time schedule PARLIAMENT OF ZIMBABWE No. Expected outcome / Estimated Cost Estimated Start Date Comments Activity Description Duration 1. Public Accounts Committee visits to 129,500.00 5 days 06/2016 This activity will be Parastatals for ground verification implemented within a period of 4 years 2. Public Accounts Committee visits to Local 129,500.00 5 days 07/2016 This activity will be authorities implemented within a period of 4 years 3 Public Accounts Committee visits to 129 500.00 5 days 06/2016 This activity will be Government Departments implemented within a period of 4 years 4. Capacity building of the Public Accounts 75,000.00 5 days 06/2016 Committee and Committee on Finance & Economic development in economic literacy and development issues 5. Benchmarking visits by PAC and Committee 67,450.00 5 days 07/2016 on Finance & Economic Development to learn best practices and share experiences 6. Analysis of 2014 Audited Public accounts for 27,125.00 3 days 05/2016 local authorities 7. Analysis of 2015 Audited Public accounts for 27,125.00 3 days 05/2016 local authorities 8. Analysis of 2016 Audited Public accounts for 27,125.00 3 days 2017 Implemented within 2 government departments and parastatals years 9. Analysis of 2017 Audited Public accounts for 27,125.00 3 days 2018 Implemented within 2 government departments and parastatals years 10. Follow up on recommendations made by the 30,955.00 10 days 2016 PAC to the Executive 11. Attachment of five PBO Staff to Parliaments 17,500.00 14 days 2016 with functional Parliament Budget Offices 12. Study tour of 5 POB Staff to Parliaments with 22,500.00 5 days 2016 functional budget offices 13. Support to the Committees of Finance & 410,000.00 5 days 2016 - 2018 Implemented within 3 Economic Development, Agriculture, Mines years & Energy and Gender & Community Development on Pre-budget and post budget consultations with stakeholders and the public. 14. Support to 25 Portfolio and Thematic 272,945.00 5 days 2016- 2018 Implemented within 3 Committees to analyze monthly, quarterly and years annual Government, parastatals and local authorities reports for 2015 to 2017 15. Training of Committee Clerks and 82,500.00 5 days 2016-2017 Researchers on Parliamentary business within 2 years 16. Train media in the business of Parliament 22,975.00 3 days 06/2016 17. Train Civil Society Organisations (CSOs) in 22,975.00 3 days 06/2016 the business of Parliament TOTAL 1,521,800.00 OFFICE OF THE AUDITOR GENERAL No. Expected outcome / Estimated Cost Estimated Duration Start Date Comments Activity Description 1 Train auditors in use of ISSAIs $13 000 5 days 06/2016 2 To enable auditors in each phase to $90000 Throughout the year 06/2016 professionalize with professional examinations like ACCA, ICAZ, CPA, CISA, CFE, CIA, CISM, CIPS, CIS,) 3 Five day training on computer server, $11 000 5 days 07/2017 operating system, ethical hacking and network monitoring to IT staff and IT auditors (10) 4 Customisation of Quality assurance Manual $15 000 5 days 07/2016 5 Training Public Relations Committee, $3 000 2 days 07/2016 Records staff and Personal Assistants on effective communication on customer care (30 officers) 6 5 officers Study tour on tendering, $12 000 4 days 08/2016 management of contracted audits, audit of Private Public Partnerships for benchmarking on checklists on supervision, monitoring & evaluation 7 AFROSAI-E to assist with audit flow. 2 $38000 5 days 08/2016 Officers from AFROSAI-E to be funded to travel to Zimbabwe for the Audit flow installation and training of champions 8 Conduct workshop for Audit Managers and $15 000 3 days 08/2016 staff in communications with private sector audit firms, supervision, review of output and consolidation of audit findings 9 Conduct workshop for private sector audit $25 000 3 days 08/2016 participants on audit of public sector entities and use of check-lists provided by OAG (phase 1) 1 Train 40 auditors on Financial and Regularity $50 000 5 days 08/2016 0 Audit - Principal & senior Auditors 11 AFROSAI-E supported training programme $49 000 5 days 08/2016 on auditing extractive industries for 50 auditors 12 Workshop for 60 officers to develop standard $2700 2 days 09/2016 processes and checklist for audit of missions and orient auditors to mission audit in a workshop 13 Support expenses of pilot audit 25 mission $180 000 5 days 09/2016 offices - 2 officers @ each mission 5 days per mission. 14 Train 40 auditors on Financial and Regularity $50 000 5 days 09/2016 Audit - senior Auditors & Auditor grade 15 Training 80 auditors on use of MS Excel, data $100 000 5 days 09/2016 extraction and analysis. 16 Roll out training of Housekeeping functions $8 000 5 days 09/2016 on OAG . 17 Train 60 auditors in Procurement audit $11 000 5 days 09/2016 18 Train 80 auditors on Revenue Audit $15 000 3 days 10/2016 19 Nominate participants to attend IT Audit, HR, $15 000 5 days 10/2016 Communication seminars / Technical updates of AFROSAI-E, or other Member SAI conducted conferences 20 MEFMI training in Public Debt 25 auditors $10 000 5 days 10/2016 21 SAP Academy for IT, Finance & Admin $ 45 000 3 weeks 10/2016 personnel 4 officers 22 5 Performance & 5 Regularity audit $35 000 5 -10 days 11/2016 officials to attend AFROSAI-E technical updates and refresher course (phase1 ) 23 OAG Annual Technical Update $10 000 5 days 02/2017 24 Study tour of 5 officers to a country where $15 000 5 days 02/2017 SAP systems are established and SAI has standard processes in place for auditing SAP system 25 International study tour (6 officers) to SAI $22 000 5 days 02/2017 that has advanced Performance Audit practices 26 To enable auditors in each phase to $90 000 Throughout the year 02/2017 professionalize with professional examinations like ACCA, ICAZ, CPA, CISA, CFE, CIA, CISM, CIPS, CIS,) 27 Training on the new Audit reporting standard $15 000 2 days 02/2017 ISSAI 1701 in preparation of the OAG 2016 Audit report 28 Training on IT application of audit reports $7 000 2 days 03/2017 database 29 Training 50 auditors in use of IDEA $50 000 5 days 03/2017 30 To enable OAG staff to participate in the $35000 120 days 03/2017 Government of Accountability Office fellowship 31 Conduct IT audit jointly with support of a $15 000 20 days 04/2017 SAI, which has extensive experience in IT Audit 32 workshop of core team (about 25 participants) $30 000 5 days 06/2017 on iCAT assessment 33 3 members on Training for trainers $15 000 5 days 06/2017 programmes for trainers in OAG in development of course material and delivery of programmes TOTAL $1,096,700.00 INTERNAL AUDIT No. Expected outcome / Estimated Cost Estimated Start Date Comments Activity Description Duration 1. Roll-out of Internal Audit Committees 50,000.00 12 Months 01/2017 This activity will be implemented within a period of 4 years 2. Launching and implementation of the Internal 40,000.00 12 days 09/2016 This activity will be Audit Manual. implemented within a period of 4 years Capacity building of the Internal Audit on 45,000.00 5 days 6/2016 This activity will be CAATS implemented within a period of 4 years 3. Workshops on Risk Management in 25,000.00 5 days 01/2017 Government for heads of Internal Audit and senior management in Central Government 4. Training Risk Based Internal Auditing 50,000.00 5 days 2016 This activity will be implemented within a period of 4 years 6. SAP Certification in FI; MM & SD Modules 180,000.00 5 Weeks 2016 7. SAP Governance, Risk and Compliance 80,000.00 3 Weeks 2016 Implemented within 2 (GRC) and Grants Management Solutions years 8. Workshop on auditing Consolidated Revenue 30,000.00 5 days 2016 Implemented within 2 Fund (CRF)/Appropriation and Statutory years Funds 9. Handholding/On the Desk Training for 100,000.00 1 week per 2016 This activity will be Internal Auditors province implemented within a period of 4 years 10. Auditing of Public Debt Management. 35,000.00 5 days 2016 11. Study and Familiarization Tours-(Two 50,000.00 5 days per 2016 - 2018 Implemented within 2 Countries Rwanda and Zambia) Country years 12. SAP - Auditing of Financial Business 85,000.00 1 week 2016- 2018 Implemented within 2 years 13. Training on Fraud Prevention, Forensic 30,000.00 1week 2016-2017 Auditing and Investigation within 2 years 14. Training on Goods and Equipment 35,000.00 1 week 2016 Implemented within 2 Procurement Programme years 15. Institute of Internal Auditors (IIA) – 60,000.00 2016 This activity will be Registration and Subscription Fees implemented within a period of 4 years 16. IIA; ESAAG Annual Conferences 50,000.00 3days 2016 This activity will be implemented within a period of 4 years TOTAL 945,000.00