PROCUREMENT PLAN (Textual Part) Project information: Ethiopia, Health MDG Program for Results, IPF Component Project, P160108 Project Implementation agency: Federal Vital Events Registration Agency (FVERA) Date of the Procurement Plan: February 16,2018 Period covered by this Procurement Plan: February 2018 to February 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Section 33(1)(a) from 35-48 of the Proclamation Number 649/2009 of the Ethiopian Federal Government Procurement and Property Administration Proclamation such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. • Open Advertising of the procurement opportunity at the national level; • The procurement is open to eligible firms from any country; • The request for bids/Proposal documents shall require that bidders/proposers submitting Bids/Proposal present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of and compliance with the Bank’s Anti-Corruption Guidelines, including without limitation the bank’s right to sanction and the Bank’s inspection and audit right; • Contracts with an appropriate allocation of responsibilities, risks and liabilities; • Application of Standstill period and Publication of contract award information; • Maintenance of records of the procurement process; and • The Bank has the right to review procurement documentation and activities. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. PROCUREMENT Ethiopia : Ethiopia Health MDG Support Operation PLAN General Information Country: Ethiopia Bank’s Approval Date of the Original Procurement Plan: 2020-04-16 2020-08-13 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P123531 GPN Date: 2018-03-19 Project Name: Ethiopia Health MDG Support Operation Loan / Credit No: IDA / 60900 Executing Agency(ies): Immigration, Nationality and Vital Events Agency WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ET/INVEA/48107/GO/RFQ / Pending Procurement of voice Request for Single Stage - One IDA / 60900 Post Limited 3,000.00 0.00 Implementati 2020-03-28 2020-05-23 2020-11-19 recorders for comprehensive Quotations Envelope on assessments ET-INVEA-48094-GO-NCB / Under Single Stage - One Printing of registry books IDA / 60900 Post Request for Bids National 272,000.00 0.00 Implementati 2020-05-13 2020-06-04 2020-05-18 2020-06-29 2020-07-29 2020-09-02 2021-03-01 Envelope regions on ET-INVEA-48095-GO-DC / Printing of birth certificates IDA / 60900 Prior Direct Selection Direct 1,099,800.00 0.00 Canceled 2020-05-06 2020-05-11 2020-06-15 2020-12-12 for regions ET-INVEA-48093-GO-NCB / Procurement and distribution Single Stage - One Under 13,708 file cabinet to 9 IDA / 60900 Prior Request for Bids Open - National 4,916,266.00 0.00 2020-05-12 2020-05-17 2020-06-28 2020-07-28 2020-09-01 2021-02-28 Envelope Review region state 2 City administration ET-INVEA-177099-GO-RFB / Under Single Stage - One Procurement of Birth and IDA / 60900 Post Request for Bids Open - National 900,200.00 0.00 Implementati 2020-06-05 2020-06-01 2020-06-10 2020-07-24 2020-07-22 2020-07-08 2020-08-21 2020-07-16 2020-09-25 2021-03-24 Envelope Death registry books on ET-INVEA-182031-GO-DIR / Under Procurement of Birth and IDA / 60900 Post Direct Selection Direct 998,000.00 0.00 Implementati 2020-07-01 2020-05-26 2020-07-06 2020-08-10 2021-02-06 Death certificates for the on use of the regions Pending ET-INVEA-48112-RFQ-GO / Request for Single Stage - One IDA / 60900 Post Limited 2,500.00 0.00 Implementati 2020-08-03 2020-09-28 2021-03-27 Procurement of Banners Quotations Envelope on PROCUREMENT OF Pending Request for Single Stage - One FLYERS / Procurement of IDA / 60900 Post Limited 5,720.00 0.00 Implementati 2020-08-02 2020-09-27 2021-03-26 Quotations Envelope flyers on Page 1 ET/INVEA/48108/GO/RFQ / Procurement of workshop Pending Request for Single Stage - One venue and stationary IDA / 60900 Post Limited 10,000.00 0.00 Implementati 2020-08-22 2020-10-17 2021-04-15 Quotations Envelope materials to conduct on procurement training ET-INVEA-188471-GO-RFQ Pending Request for Single Stage - One / Procurement of stationary IDA / 60900 Post Limited 5,000.00 0.00 Implementati 2020-08-19 2020-10-14 2021-04-12 Quotations Envelope materials on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ET/INVEA/48106/GO/RFQ / Pending Renting of vehicles to Request for Single Stage - One IDA / 60900 Post Limited 97,000.00 0.00 Implementati 2020-03-25 2020-05-20 2020-11-16 conduct comprehensive Quotations Envelope on assessment ET-INVEA-48108-RFQ / Pending Procurement of Workshop Request for Single Stage - One IDA / 60900 Post Limited 17,000.00 0.00 Implementati 2020-08-01 2020-09-26 2021-03-25 Venue for CRVS Day at Quotations Envelope on Addis Ababa ET-INVEA-48109-RFQ / Procurement of Workshop Pending Request for Single Stage - One venue and Stationary IDA / 60900 Post Limited 43,000.00 0.00 Implementati 2020-10-05 2020-11-30 2021-05-29 Quotations Envelope materials at 21 towns and on cities ET-INVEA-48110-RFQ / TV Pending Request for Single Stage - One spot placement for panel IDA / 60900 Post Limited 12,000.00 0.00 Implementati 2020-08-02 2020-09-27 2021-03-26 Quotations Envelope discussion about CRVS on ET-INVEA-48111-RFQ / Pending Transfer short message by Request for Single Stage - One IDA / 60900 Post Limited 20,000.00 0.00 Implementati 2020-08-02 2020-09-27 2021-03-26 Amharic language for the Quotations Envelope on CRVS Day ET-INVEA/48109/GO/RFQ / Procurement of workshop Pending Request for Single Stage - One venue for the CRVS Staffs IDA / 60900 Post Limited 46,000.00 0.00 Implementati 2020-08-29 2020-10-24 2021-04-22 Quotations Envelope on planning ,Monitoring and on report writing CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ET/INVEA/48005/CQS / Procurement of consultancy Consultant Pending service for the training of IDA / 60900 Post Qualification Open - National 14,000.00 0.00 2020-09-04 2020-09-25 2020-11-08 2020-12-08 2021-01-12 2021-07-11 Implementation federal and regional CRVS Selection Staff on planning INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 ET/INVEA/47992/C/IC / To Individual arrange the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted at Implementation Selection Amhara region ET/INVEA/47995/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted in Implementation Selection Gambela region ET/INVEA/47991/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted at Implementation Selection Tigray region ET/INVEA/48000/C/IC / To organize the comprehensive Individual Pending assessment conducted in IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 Implementation Diredawa regional state and Selection in Harere region ET/INVEA/47998/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted in Implementation Selection SNNPR region ET/INVEA/47996/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted in Implementation Selection Benshangul Gumuz region ET/INCEA/47993/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted in Implementation Selection Afar region ET/INVEA/47997/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted in Implementation Selection Oromia region ET/INVEA /48002/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment on police & legal Implementation Selection frame work of the CRVS ET/INVEA/47999/C/IC / To organize the comprehensive Individual Pending assessment conducted in IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 Implementation Addis Ababa Administrative Selection region ET/ INVEA/48003/C/IC / To Individual Pending organize the cause of death IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 Implementation at Federal level Selection ET/INVEA/47994/IC/C / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted in Implementation Selection Somali region ET/INVEA/48001/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment made at federal Implementation Selection level for Vital statistics Page 3