PROCUREMENT PLAN (Textual Part) Project information: INDIA: Nagaland: Enhancing Classroom Teaching and Resources (NECTAR) Project Implementation agency: Department of School Education (DSE), Government of Nagaland Date of the Procurement Plan: 02 April 2020 Period covered by this Procurement Plan: April 2020 - until publication of next revision Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. Most of the procurements will follow NCB procedure using Bank’s National Procurement Document. National Procurement Arrangements: National competition for the procurement of goods, works and non-consulting services according to the established thresholds will be conducted in accordance with paragraphs 5.3 – 5.6 of Section V of the Regulations and the following provisions: a. Only the model bidding documents for National Competitive Procurement agreed with the GOI Task Force (and as amended for time to time), shall be used for bidding. b. Invitations to bid shall be advertised on a widely used website or electronic portal with free open access at least 30 days prior to the deadline for the submission of bids, unless otherwise agreed in the approved procurement plan. c. No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state- owned enterprises, small-scale enterprises or enterprises from any given State. d. Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder. e. GeM set-up by Ministry of Commerce, Government of India will be acceptable for procurement under Request for Quotations1 method. f. At the Borrower’s request, the Bank may agree to the Borrower’s use, in whole or in part, of its electronic procurement system, provided that the Bank is satisfied with the adequacy of such system. g. Procurement will be open to eligible firms from any country. This eligibility shall be as defined under Section III of the Procurement Regulations. Accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations. h. The Request for Bids/Request for Proposals document shall require that Bidders/Proposers submitting Bids/Proposals include a signed acceptance in the bid, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. i. The Borrower shall use an effective complaints mechanism for handling procurement related complaints in a timely manner. j. Procurement Documents will include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety risks and impacts. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: will be applicable for those contracts identified in the Procurement Plan table; Works: Not applicable Other Relevant Procurement Information. Procurement Plan: The Implementing Agencies shall prepare a procurement plan and will submit to the Bank through STEP portal for all activities barring which special exemption given by the Bank for not using 1 To the extent possible, competitive bidding/e-RA options will be used while using GeM STEP. The approved procurement plan shall be automatically disclosed to the public through STEP portal. Project Procurement Strategy for Development (PPSD): PPSD is under preparation by the Borrower and outcome of PPSD will be updated in the revised procurement plan. Procurement Methods/Threshold Procurement Approaches and Thresholds (US$ equivalent) Methods Open international (Works) Any value Open national (Works) Up to 40 million Open international (goods, IT Any value system, and non-consulting services) Open national (goods, IT system, Up to 10 million and non-consulting services) National request for quotation Up to 100,000 (works, goods , IT & NCS) Direct selection No threshold; For goods/non-consulting services: According to paragraphs 6.8–6.10 of the Regulations; For consultants: According to paragraphs 7.13–7.15 of the Regulations Shortlist of national consultants Up to 800,000 Procurement prior-review thresholds. The World Bank will prior review the following contracts: (a) Works: All contracts more than US$10 million equivalent (b)Goods and IT system: All contracts more than US$2 million equivalent (c) Non-consulting services: All contracts more than US$2 million equivalent (d)Consultants (Firms): All contracts >US$1 million equivalent and (e) Consultants (Individual): All contracts >US$300,000 equivalent (f) Irrespective of the contract value, the following procurement activities are subject to the Bank’s procurement prior review: • procurement processes involving contract negotiations, as described in Section VI, paragraphs 6.34-36, of the Procurement Regulation for Borrowers • competitive dialogue; • sustainable procurement; • selection of probity assurance providers, as described in Section III, paragraph 3.3 of the Procurement Regulations for Borrowers; and • best and final offer. Post Review: All contracts not subject to prior review by the World Bank will be subject to post review during the project’s Implementation Support Missions (ISM) and/or special post review missions including missions by consultants hired by the Bank. The World Bank may conduct, at any time, independent procurement reviews of all the contracts financed under the loan. Also, if there are internal audits carried out for sample procurements, the Borrower may consult with the World Bank to include the Bank’s requirements under the TOR for such audits, in which case the Bank will only review the internal audit reports. Tentative Procurement plan (First 03 months) Ex Bank Expected Duration of da Estimated Oversight Selection Market date of Description assignment sig Cost US$ Methods Approach publication in months of (Prior/Post) of IFB/ RFP co SELECTION OF AN AGENCY FOR ESTABLISHING MANAGEMENT UNIT TO SUPPORT NAGALAND EDUCATION 31 1 PROJECT - 1,000,000 5 years Prior QCBS ICB 1-Apr-20 20 THE LIGHTHOUSE {“NAGALAND: ENHANCING CLASSROOM TEACHING AND RESOURCES” (NECTAR)} Office area revamp including computer, 31 2 100,000 2 months Post RFQ National 20-Apr-20 printer, 20 internet for establishing PMU PROCUREMENT India : Nagaland: Enhancing Classroom Teaching and Resources PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2020-04-02 2021-10-21 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P172213 GPN Date: Project Name: Nagaland: Enhancing Classroom Teaching and Resources Loan / Credit No: / , IBRD / P5030, IBRD / 91850 Department of School Education (DSE) Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned IN-DSE-249492-CW-RFQ / Renovation work such as Request for Pending Component 3 - Technical Request for Single Stage - One 2021-09- toilets, painting, grill fixtures, IBRD / 91850 Post Open - National Quotations (Non 34,500.00 0.00 Implementat 2021-08-20 2021-09-10 Assistance (TA) Quotations Envelope 27 and electrical work for PMU Bank-SPD) ion office GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-DSE-208993-GO-RFQ / Purchase of workstations and Component 3 - Technical Request for Single Stage - One IBRD / P5030 Post Open - National 60,000.00 57,296.82 Signed 2020-12-11 2021-01-05 2021-01-04 2021-01-10 furniture for the furbishment Assistance (TA) Quotations Envelope and set up of PMU office IN-DSE-210901-GO-RFQ / Component 3 - Technical Request for Single Stage - One Purchase of IT peripherals for IBRD / P5030 Post Open - National 35,000.00 31,376.83 Signed 2021-01-13 2021-01-19 2021-01-18 2021-01-31 Assistance (TA) Quotations Envelope PMU IN-DSE-220537-GO-RFQ / Under Component 3 - Technical Request for Single Stage - One Purchase of 2 Nos. vehicles IBRD / 91850 Post Open - National 36,000.00 0.00 Implementati 2021-02-23 2021-03-08 2021-09-04 Assistance (TA) Quotations Envelope for PMU office on IN-DSE-249482-GO-RFQ / Pending Component 3 - Technical Request for Single Stage - One Purchase of furniture for PMU IBRD / 91850 Post Open - National 10,200.00 0.00 Implementati 2021-08-20 2021-09-10 2021-09-27 Assistance (TA) Quotations Envelope office on IN-DSE-249488-GO-RFQ / Pending Purchase of IT peripherals Component 3 - Technical Request for Single Stage - One IBRD / 91850 Post Open - National 23,500.00 0.00 Implementati 2021-08-20 2021-09-10 2021-09-27 (Laptops, printers, inverters) Assistance (TA) Quotations Envelope on for PMU office IN-DSE-249489-GO-RFQ / Pending Component 3 - Technical Request for Single Stage - One Purchase of workstation and IBRD / 91850 Post Open - National 37,500.00 0.00 Implementati 2021-08-20 2021-09-10 2021-09-27 Assistance (TA) Quotations Envelope chairs for PMU office on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-DSE-166916-CS-QCBS / SELECTION OF AN AGENCY FOR ESTABLISHING MANAGEMENT UNIT TO SUPPORT NAGALAND Quality And Cost- / Prior Open - National 1,000,000.00 0.00 Canceled 2020-04-02 2020-04-07 2020-04-03 2020-04-12 2020-04-30 2020-04-16 2020-06-02 2020-04-16 2020-07-10 2020-04-24 2020-05-05 2026-04-30 EDUCATION PROJECT - THE Based Selection LIGHTHOUSE {“NAGALAND: ENHANCING CLASSROOM TEACHING AND RESOURCES” (NECTAR)} IN-DSE-188822-CS-QCBS / Selection of an agency for establishing management unit to support "Nagaland Quality And Cost- Education Project - The / Prior Open - International 2,000,000.00 1,351,660.31 Signed 2020-08-17 2020-08-17 2020-08-17 2020-08-19 2020-09-01 2020-09-01 2020-09-16 2020-09-14 2020-09-23 2020-09-30 2020-10-07 2020-11-11 2020-10-21 2020-12-09 2024-10-20 Based Selection Lighthouse" ["Nagaland: Enhancing Classroom Teaching and Resources (NECART)"] IN-DSE-254177-CS-QBS / Selection of an agency for Component 2: Enhancing the Quality Based providing technical support IBRD / 91850 Teaching and Learning Prior Open - International 7,500,000.00 0.00 Under Review 2021-09-22 2021-09-23 2021-09-23 2021-10-15 2021-11-17 2021-11-24 2021-11-25 2021-12-12 2026-03-31 Selection on strengthening governance Environment and capacity building IN-DSE-254179-CS-QBS / Selection of agency to review the Nagaland Class 10 High School Leaving Certificate Component 1: Improving Quality Based Under (HSLC) and Class 12 Higher IBRD / 91850 System and School Post Open - National 300,000.00 0.00 2021-09-22 2021-09-24 2021-09-23 2021-10-13 2021-10-15 2021-11-17 2021-11-24 2021-11-25 2021-12-12 2022-08-31 Selection Implementation Secondary School Leaving Management Certificate (HSSLC) examinations and identify areas for strengthening Page 1 IN-DSE-254180-CS-QCBS / Selection of an agency to create and implement a Component 3 - Technical Quality And Cost- Under IBRD / 91850 Prior Open - International 1,000,000.00 0.00 2021-09-22 2021-09-23 2021-09-23 2021-10-13 2021-10-15 2021-11-17 2021-11-24 2021-12-01 2021-12-17 2026-03-31 communication and outreach Assistance (TA) Based Selection Implementation plan for NECTAR strengthening INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-DSE-183955-CS-CDS / Hiring consultant for developing an Environmental / Post Direct Selection Direct 39,893.00 45,122.21 Signed 2020-07-17 2020-07-31 2020-07-27 2020-08-05 2020-09-30 2020-08-27 2021-03-29 and Social Management Framework IN-DSE-190998-CS-CDS / Hiring of a consultant to lead Individual Component 3 - Technical the drafting and approval of IBRD / P5030 Post Consultant Direct 25,000.00 22,609.55 Signed 2020-09-03 2020-09-03 2020-09-04 2020-09-04 2020-09-05 2020-09-05 2020-09-08 2020-09-05 2020-10-31 Assistance (TA) the Project Implementation Selection Manual (PIM) IN-DSE-254954-CS-CDS / Selection of an Internal Auditor to conduct internal Component 3 - Technical Pending checks and control and other IBRD / 91850 Post Direct Selection Direct 250,000.00 0.00 2021-09-26 2021-09-28 2021-10-08 2026-03-31 Assistance (TA) Implementation necessary internal audit of the accounts as per general principles. 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