OFFICIAL DOCUMENTS THE WORLD BANK - 1 WORLD BANK GROUP 2020 II.F. Sani Yaya Minister of Economy and Finance Ministry of IEconony and Finance Lom6 Republic of Vogo Re: GPE Grant Number TF013360 Togo COVID-19 Education Response Project Additional Instructions: Disbursement and Financial Information Letter Excellenc;: I refer to the Grant Agreement ("Agreement") between the International Bank for Reconstruction and )evelopment ('1ank"), acting as Grant Agent of the Global Partnership for Education Fund, and the Republic of I ogo (the -Recipient-) for the above-referenced project of even date, herewith. The Standard Conditions. as defined in the Grant Agreement, provide that the Bank may issue additional instructions regarding the withdrawal of the proceeds of Grant TF0B3360 ("Grant"), and may set out Project specifc financial reporting requirements. This letter ("Disbursement and Financial Information Letter"), as revised from time to time. constitutes such additional instructions. 1. Disbursement Arrangements and Withdrawal of Grant Funds The Worl Hank Disbursement Guidelines for Projects, dated February 1, 2017. (-Disbursement Guidelines") are available in the World Bank's public website at Ky w .rkin r, and are an integral part of the Disbursement and Financial Information Letter. The manner in which the provisions in the Disbursement Guidelines apply to the Grant is specified below. Sections and subsections in parentheses below refer to the relevant sections and subsections in the Disbursement Guidelines and, unless otherwise defined in this letter, the capitali/ed terms used have the meanings ascribed to them in the Disbursement Guidelines. (i) Disbursement Arrangements Vhe table in Schedule I provides the disbursement methods which may be used by the Recipient. information on registration of authori7ed signatures. processing of withdrawal applications (including minimum value of applications and advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. (ii) Withdrawal of Grant Funds (Electronic Delivery) Section 701 (c) of the Standard Conditions. The Recipient will deliver Withdrawal Applications (with supporting documents) electronicallN through the 1ank's web-based portal "Client Connection" at rn <, r This option will be effiected ater the officials designated in writing by the Recipient who are authorized to sign and deliver Withdrawal Applications have registered as users of "Client Connection". The designated officials will deliver Applications electronically by completing the Form 2380, which is accessible through "Client Connection'. By signing the Authorized Signatory Letter, the Recipient confirms that it is autloriing such persons to accept Secure Identilication Credentials ("SIDC") and to deliver the Applications and supporting documents to the Bank by electronic means. The Recipient may exercise the option of preparing and delivering Withdra"al Applications in paper form on exceptional cases (including those where the Recipient encounters legal limitations), and which were previously agreed with the Bank. By designating officials to use SIDC and b% choosing to deliver the Applications electronically, the Recipient confirms through the Authori,ed Signatory Letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the World Bank's public website at hpy. '.N xn 41 a and -Client Connection"; and (b) to cause such officials to abide by those terms and conditions. II. Financial Reports and Audits (Section 2.07 (a) and (h) of the Standard Conditions). (i) Financial Reports. [he Recipient must prepare and furnish to the Bank not later than forty-Five (45) days after the end of each calendar quarter, interim unaudited financial reports ("IFR") for the Project covering the quarter. (ii) Audits. Each audit of the Financial Statements must cover the period ofone I) fiscal year of the Recipient. commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period must be furnished to the Bank not later than six (6) months after the end of such period. III. Other Important Information For additional information on disbursement arrangements, please refer to the Loan I landbook available on the World Bank's website (Y: __ wa danoc) and "Client Connection". The World Bank recommends that you register as a user of"Client Connection". From this website you will be able to prepare and deliver Applications. monitor the near real-time status of the Grant. and retrieve related policy, inancial, and procurement infonnation. For more information about the website and registration arrangements, or if you have any queries in relation to the above. please contact the World Bank by email at 141 own k H! i_%nkere using the above reference. Yours sincerel), Coralie Gevers Country [?irector Republic of logo Africa Region Allachment 1. Form of Statement of Expenditure (SOE) i й___�. _�__.�. _.. ._ _____.- _.__ .__�____ _._.__._._•__ f I � .' г � ( �_� .^ ' -Т-_ �_ ,.�_^--г-Т __ .. _. ^и Э .Р Э J ^ J & ,� , 1 Г1 - . : � с "� , .^ .. t" J � J L!.1 � J "� ', . � l и i i L С ! � ;� � j � '`- •..: !� l ь.. ! С С - С i . � - :у3 �' 'Г. � � � r С�-. .а п L ._ � ' i . .^s i , � .} � .с v � � � � г � � � Г�1 i 'с J `.' ;�. С� -^. 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I ! 1s и Attachment I -Statement of Expenditures formal Statement of Expenditures Financier Payment rnadc during the period from Loari/Credil,(Grant # ApplicaLion # Thc following expenditures have been incurred duringthe retroactive financing period (please lick) Categorv ff The follo%ving c.xpenditurrs have been incurred before (he closing calv orthe loan/crediLlgrant (please tick) Yes I No Page 9 ONLY for the Designat d Accouat 1 2 3 4 5 6 7 8 9 10 11 12 1 13 14 Item Supplier's i3ritf Prior Contract 9 Contract Invoice Date of Total Eligible Exebonpe Date or Amount No Name Dincliption Rcyltw Currcney Number Payment Amount or Financed Amount Rate Withdrawal Withdrawn OfElle (Contract?) (Chent kind Invoice from the from the from the Expenditurc Cannection Amount Covered by Bank (Col 9 -1 Designated 13tsiguated OWS or Ofor Prior Appffcation 10) Account Account NO) Revicii, (0, igitial - Contracts) Awerdment) (Yet cf Wol IV/ 2) I Retention) P 0 0 tOTAL O 00 Supporting docunienis fior this SOE are retained at (insert localion) A separate form shotdd be used ror each category, Attachment 2 - Summary of Expenditures forCategories 2 and 3 Payments made during the period from _ to Grant No.: Application No.: SOE No.: Category No.: VOLUNTEERS' SALARIES and SCHOOL GRANTS ACTUAL (in NOF) PLANNED (In XO) VARIANCE DESCRIFION ___________ ______ _____ CurreitPenod Year-fo- Ciulae- CurrentPeniod Year-To- Cumulative- Current Penod Year-T,o- Cumuatve- Damt ro-D ue Date To-Date Date To-Date Volunteers' salaries under Part 2.1(vi) School Grants under Part 2.2 TOTAl. Supporting documents for this SOE ar retained at (mnvrl locanon)