The World Bank Report No: ISR8550 Implementation Status & Results Sudan Core Fiduciary Systems Support Project (TF056336) (P098639) Public Disclosure Copy Operation Name: Core Fiduciary Systems Support Project (TF056336) Project Stage: Implementation Seq.No: 9 Status: ARCHIVED Archive Date: 18-Nov-2012 (P098639) Country: Sudan Approval FY: 2006 Product Line: Recipient Executed Activities Region: AFRICA Lending Instrument: Emergency Recovery Loan Implementing Agency(ies): Key Dates Board Approval Date 21-Feb-2006 Original Closing Date 30-Jun-2011 Planned Mid Term Review Date Last Archived ISR Date 10-Apr-2012 Effectiveness Date 06-Sep-2006 Revised Closing Date 31-Mar-2013 Actual Mid Term Review Date Project Development Objectives Project Development Objective (from Project Appraisal Document) The project development objective is to put in place a robust framework for channeling of MDTF and GoSS counterpart funds to provide reasonable assurance regarding the use of these funds. Has the Project Development Objective been changed since Board Approval of the Project? Yes No Component(s) Component Name Component Cost Project Accounting Firm 3.00 Auditing Frim 8.00 Procurement 4.00 Overall Ratings Public Disclosure Copy Previous Rating Current Rating Progress towards achievement of PDO Satisfactory Satisfactory Overall Implementation Progress (IP) Satisfactory Satisfactory Overall Risk Rating Moderate Moderate Implementation Status Overview The project was restructured in August 2012 to: a. extend original closing date from November 30, 2008 to March 31, 2013 to enable it provide fiduciary support in auditing and accounting to projects that were still under implementation. This is the third extension. Page 1 of 5 The World Bank Report No: ISR8550 b. seek for an additional amount of US$1 million as a third additional financing for the project under TF097653. This brought the additional financing to US$5.3 million and the total MDTF funds to US$13.447 million. The additional financing was to finance the fee related to the extension of the closing date for all the components. TF56336 was closed on September 30, 2012. Public Disclosure Copy Implementation status of each component is as follows: 1. Accounting Component: a. Funded under TF56336 and TF097653. It supports GoSS in project accounting and disbursements for all MDTF projects. The PFMU has supported in the financial management of twenty MDTF and Bank projects valued at US$596.54 million. b. They have prepared monthly bank reconciliation statements for each project; quarterly Interim Financial Reports for all projects; prepared the financial statements and facilitated the audits for the years ended December 31, 2008, 2009 and 2010. c. The PFMU also has supported in capacity building for South Sudanese Staff. In addition to the Head of the PFMU, the deputy Head and an Assistant Accountant who are regional Specialists, there is currently 5 Sudanese staff in the PFMU, 3 paid from MDTF funds while 2 are seconded by government for training. These staff have undergone training in Bank Financial Management and Disbursement Procedures. d. The computerization of the financial records of projects using the NAVISION software has been completed. A server has been installed and configured, master data has been captured, users trained and the reports have been tested. All new projects will use the new application. e. PFMU staff contract has been extended to March 31, 2013. f. This activity has progressed well and can be rated as Satisfactory. 2. The Auditing component: a. Funded under TF 56336 and TF097653. Supports the Audit Chamber in institutional strengthening and audit of GoSS and MDTF Accounts. The component has supported in audit of GoSS financial statements for 2005, 2006, 2007, 2008, 2009 and 2010. Audits of GoSS financial statements for year ended December 31, 2010 is in progress and almost completed. GoSS audit for 2005, 2006, 2007 and 2008 has being presented to the president and National Assembly. The reports are being reviewed by the Public Accounts Committee of the National Legislative Assembly. b. It has supported GoSS in the preparation and review of the Audit Chamber legislation, policies and procedures; development of an audit manual, standardized working paper, Conduct and Ethics Code, Strategic Development Plan; as well as support in capacity development for the staff of the Audit Chamber. c. The component also supported MDTF Audit for years ended December 31, 2008, 2009 and 2010. Audits have been completed for 4 closed projects (Livestock and Fisheries Development Project, Capacity Building and Human Resources Development Project, and LICUS PFM) while audit is in project for 3 recently closed projects (Private Sector Development Project, SETIDP and Roads Maintenance Project). Interim audits for all ongoing projects which are closing on December 2012 and March 2012 are commencing on November 15, 2012. d. The External Audit Agent’s contract was extended to March 15, 2013 and tied to specific deliverables. In addition, the contract for the EAA was amended with an additional fee and reimbursable cost of US$739,745. This is the second amendment and it brings the total contract cost to US$4,144,294. The contract extension is aimed at ensuring that all audits for the MDTF projects closing on December 31, 2012 and for the CFSSP project closing on March 30, 2012 are finalized. e. This activity has progressed well and can be rated as Satisfactory Public Disclosure Copy 3. Procurement Component: Funded under TF 097653. The Procurement Agents Contract ended on August 31, 2011 and a Procurement Advisor was engaged to support the Procurement Unit with a contract ending on March 15, 2012. In addition the process of procuring a Database for the Procurement Unit is in progress. This activity has progressed well and can be rated as moderately satisfactory. Locations Country First Administrative Division Location Planned Actual Sudan Not Entered Lakes Page 2 of 5 The World Bank Report No: ISR8550 Sudan Not Entered Upper Nile Sudan Not Entered Unity State Public Disclosure Copy Sudan Not Entered Central Equatoria Sudan Not Entered Western Equatoria State Sudan Not Entered Western Bahr El Ghazal State Sudan Not Entered Jonglei State Sudan Not Entered Northern Bahr El Ghazal State Sudan Not Entered Eastern Equatoria State Sudan Not Entered Warrap State Results Project Development Objective Indicators Indicator Name Core Unit of Measure Baseline Current End Target Montly bank reconciliations done according to Number Value 0.00 18.00 18.00 established standards Date 21-Feb-2006 31-Oct-2012 31-Mar-2013 Comments Quarterly statements of Sources and Number Value 1.00 18.00 18.00 Application of Funds done according to Date 21-Feb-2006 31-Oct-2012 31-Mar-2013 established standards Comments Annual project audits completed Number Value 0.00 18.00 18.00 Date 21-Feb-2006 31-Oct-2012 31-Mar-2013 Comments Public Disclosure Copy Annual GoSS audits completed Number Value 0.00 4.00 6.00 Date 21-Feb-2006 31-Oct-2012 31-Mar-2013 Comments . MDAs that follow Procurement as laid down in Number Value 0.00 6.00 8.00 guidelines Date 21-Feb-2006 31-Oct-2012 31-Mar-2013 Comments Intermediate Results Indicators Page 3 of 5 The World Bank Report No: ISR8550 Indicator Name Core Unit of Measure Baseline Current End Target Project Accounting Agent/Project Financial Text Value No Yes Management Unit Appointed Date 21-Feb-2006 31-Oct-2012 31-Mar-2013 Public Disclosure Copy Comments PFMU accounts for MDTF and Counterpart Number Value 0.00 18.00 18.00 Funds Date 21-Feb-2006 31-Oct-2012 31-Mar-2013 Comments Preparation of Quarterly Interim Financial Number Value 0.00 18.00 18.00 Reports Date 21-Feb-2006 31-Oct-2012 31-Mar-2013 Comments External Audit Agent Appointed Text Value No Yes Date 21-Feb-2006 31-Oct-2012 31-Mar-2013 Comments . Draft Audit Legislation and Codes of Conduct Text Value No Yes in place Date 21-Feb-2006 31-Oct-2012 31-Mar-2013 Comments Oversight of public procurement by MoFEP; Text Value No Yes and MDAs accountable for their procurement Date 21-Feb-2006 31-Oct-2012 31-Mar-2013 Comments Procurement agent is providing support to the Text Value No Yes Policy Unit in MoFEP Date 21-Feb-2006 31-Oct-2012 31-Mar-2013 Comments Training of key MDAs on Contract Monitoring Number Value 0.00 2.00 3.00 and Commitment Control Systems Date 21-Feb-2006 31-Oct-2012 31-Mar-2013 Comments . MDAs with-up-to-date Procurement Plans in Number Value 0.00 6.00 6.00 Public Disclosure Copy place and implemented according to plan Date 21-Feb-2006 31-Oct-2012 31-Mar-2013 Comments Data on Financial Performance (as of 25-Oct-2012) Financial Agreement(s) Key Dates Project Ln/Cr/Tf Status Approval Date Signing Date Effectiveness Date Original Closing Date Revised Closing Date P098639 TF-56336 Closed 06-Sep-2006 06-Sep-2006 06-Sep-2006 30-Nov-2008 30-Sep-2012 P098639 TF-97653 Effective 01-Sep-2010 06-Sep-2010 06-Sep-2010 30-Jun-2011 31-Mar-2013 Page 4 of 5 The World Bank Report No: ISR8550 Disbursements (in Millions) Project Ln/Cr/Tf Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed P098639 TF-56336 Closed USD 5.57 8.15 0.00 8.15 0.00 100.00 P098639 TF-97653 Effective USD 3.00 5.30 0.00 4.98 0.32 94.00 Public Disclosure Copy Disbursement Graph Key Decisions Regarding Implementation GoSS 2009 and 2010 financial statements to be completed, printed and presented to the president and the National Assembly MDTF closing audits to be finalized and presented on or before March 30, 2013 Restructuring History Public Disclosure Copy Level two Approved on 09-Aug-2012 Related Projects There are no related projects. 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