PROCUREMENT PLAN (Textual Part) Project information: Rwanda, Nile Cooperation for Climate Resilience P- 172848 Project Implementation agency: Nile Equatorial Strategic Action Plan (NELSAP) Date of the Procurement Plan: April 19, 2021 Period covered by this Procurement Plan: April 2021–April 2022 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Nile Basin Procurement and Disposal Manual (for NELSAP, NILE-SEC & ENTRO), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. When other own procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Not Applicable. Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] PROCUREMENT Eastern Africa : Nile Cooperation for Climate Resilience PLAN General Information Country: Eastern Africa Bank’s Approval Date of the Original Procurement Plan: 2021-06-28 2021-06-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P172848 GPN Date: 2021-05-19 Project Name: Nile Cooperation for Climate Resilience Loan / Credit No: TF / B4716 E Executing Agency(ies): astern Nile Technical Regional Office WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Request for ET-ENTRO-237391-CW-RFQ Component 3: Improving Quotations - Small Pending / Office upgrading (Minor Civil Request for Single Stage - One 2022-05- TF / B4716 Mechanisms for Cooperation Post Open - National Works 60,000.00 0.00 Implementat 2021-09-18 2021-11-13 Works for Office Quotations Envelope 12 in the Eastern Nile (Emergency) SPD - ion Refurbishment) Competitive GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ET-ENTRO-237511-GO-RFQ / Videoconferencing facility Component 3: Improving Pending Request for Single Stage - One and Touchscreens/Touch TF / B4716 Mechanisms for Cooperation Post Open - National 85,000.00 0.00 Implementati 2021-10-30 2021-12-25 2022-06-23 Quotations Envelope Tables/Decision Theater - in the Eastern Nile on ENTRO ET-ENTRO-237866-GO-RFQ Component 3: Improving Pending Request for Single Stage - One / LAN/WAN/routers/switches TF / B4716 Mechanisms for Cooperation Post Limited 79,000.00 0.00 Implementati 2021-10-23 2021-12-18 2022-06-16 Quotations Envelope - for upgrading ENTRO IT unit in the Eastern Nile on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 3: Improving Pending ET-ENTRO-237404-NC-RFQ Request for Single Stage - One TF / B4716 Mechanisms for Cooperation Post Open - International 100,000.00 0.00 Implementati 2021-11-27 2022-01-22 2022-07-21 / Cloud Services Quotations Envelope in the Eastern Nile on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ET-ENTRO-232933-CS-INDV / Enhance the technical and Component 3: Improving Individual institutional capacity of dams Pending TF / B4716 Mechanisms for Cooperation Post Consultant Open 110,000.00 0.00 2021-08-08 2021-10-09 2021-10-30 2021-12-18 2022-06-16 through on job trainings and Implementation in the Eastern Nile Selection ensure safe design) (Team Leader) ET-ENTRO-232934-CS-INDV / Enhance the technical and institutional capacity of dams Component 3: Improving Individual through on job trainings and Pending TF / B4716 Mechanisms for Cooperation Post Consultant Open 103,000.00 0.00 2021-08-02 2021-09-20 2021-10-11 2021-11-15 2022-05-14 ensure safe design, Implementation in the Eastern Nile Selection construction and operation of dams in the basin)/Institutional Specialist/ ET-ENTRO-232935-CS-INDV / Enhance the technical and institutional capacity of dams through on job trainings and Component 3: Improving Individual Pending ensure safe design, TF / B4716 Mechanisms for Cooperation Post Consultant Open 56,000.00 0.00 2021-08-02 2021-09-27 2021-10-18 2021-12-08 2022-06-06 Implementation construction and operation of in the Eastern Nile Selection dams in the basin)/Dam expert, for Module development ET-ENTRO-232936-CS-INDV Component 3: Improving Individual Pending / Developing/brand corporate TF / B4716 Mechanisms for Cooperation Post Consultant Open 50,000.00 0.00 2021-09-20 2021-11-08 2021-11-29 2022-01-03 2022-07-02 Implementation communication products in the Eastern Nile Selection ET-ENTRO-232947-CS-INDV / Preparation of training Component 3: Improving Individual Pending materials and Conducting TF / B4716 Mechanisms for Cooperation Post Consultant Open 54,000.00 0.00 2021-09-15 2021-11-03 2021-11-24 2021-12-29 2022-06-27 Implementation media training workshops in the Eastern Nile Selection (sub regional & regional) ET-ENTRO-232984-CS-INDV / Need and Gap assessment Component 3: Improving Individual for Drought forecasting Pending TF / B4716 Mechanisms for Cooperation Post Consultant Open 30,000.00 0.00 2021-08-02 2021-09-20 2021-10-11 2021-11-15 2022-05-14 system & up scaling to cover Implementation in the Eastern Nile Selection NEL region and project TOR preparation Page 1 ET-ENTRO-233000-CS-INDV Component 3: Improving Individual Pending / Internship Guideline TF / B4716 Mechanisms for Cooperation Post Consultant Open 30,000.00 0.00 2021-08-02 2021-09-20 2021-10-11 2021-11-15 2022-05-14 Implementation preparation in the Eastern Nile Selection ET-ENTRO-237348-CS-INDV / Individual Consultant to provide training on Risk- Component 3: Improving Individual Informed Decision Making Pending TF / B4716 Mechanisms for Cooperation Post Consultant Open 33,000.00 0.00 2021-06-28 2021-08-16 2021-09-06 2021-10-11 2022-04-09 (RIDM), Instrumentation, Implementation in the Eastern Nile Selection surveillance and maintenance(Dam Safety Expert 1) ET-ENTRO-237351-CS-INDV / Individual Consultant to provide training on Risk- Component 3: Improving Individual Informed Decision Making Pending TF / B4716 Mechanisms for Cooperation Post Consultant Limited 33,000.00 0.00 2021-06-15 2021-06-20 2021-07-11 2021-08-15 2022-02-11 (RIDM), Instrumentation, Implementation in the Eastern Nile Selection surveillance and maintenance(Dam Safety Expert 2) ET-ENTRO-237353-CS-INDV / Individual Consultant to provide training on Risk- Component 3: Improving Individual Informed Decision Making Pending TF / B4716 Mechanisms for Cooperation Post Consultant Limited 33,000.00 0.00 2021-07-27 2021-08-01 2021-08-22 2021-09-26 2022-03-25 (RIDM), Instrumentation, Implementation in the Eastern Nile Selection surveillance and maintenance(Dam Safety Expert 3) ET-ENTRO-237369-CS-INDV Component 3: Improving Individual Pending / Water Resources Planning TF / B4716 Mechanisms for Cooperation Post Consultant Open 216,000.00 0.00 2021-06-15 2021-08-03 2021-08-24 2021-09-28 2024-08-19 Implementation Expert(Project Staff) in the Eastern Nile Selection ET-ENTRO-237374-CS-INDV Component 3: Improving Individual Pending / Water Resources TF / B4716 Mechanisms for Cooperation Post Consultant Open 180,000.00 0.00 2021-06-21 2021-08-09 2021-08-30 2021-10-04 2024-08-25 Implementation Modeller(Project Staff) in the Eastern Nile Selection ET-ENTRO-237378-CS-INDV Component 3: Improving Individual Pending / GIS & Remote Sensing TF / B4716 Mechanisms for Cooperation Post Consultant Open 90,000.00 0.00 2021-09-20 2021-11-08 2021-11-29 2022-01-03 2024-11-24 Implementation Expert(Project Staff) in the Eastern Nile Selection ET-ENTRO-237383-CS-INDV Component 3: Improving Individual Pending / Internship Supervisor TF / B4716 Mechanisms for Cooperation Post Consultant Open 120,000.00 0.00 2021-06-30 2021-08-18 2021-09-08 2021-10-13 2024-09-03 Implementation (Project Staff) in the Eastern Nile Selection ET-ENTRO-237386-CS-INDV Component 3: Improving Individual Pending / Procurement Officer (Project TF / B4716 Mechanisms for Cooperation Post Consultant Open 120,000.00 0.00 2021-07-12 2021-08-30 2021-09-20 2021-10-25 2024-09-15 Implementation Staff) in the Eastern Nile Selection Page 2