75762 v3 Procurement Plan (PP) for Goods - 2012/2013, Feb 21, 2013 Project Name & ID: Second Higher Education Project(SHEP) Executing Agency: Student Financial Assistance Fund Development Board Loan/Credit/Grant No: H-274-NEP Implementing Agency: Student Financial Assistance Fund Development Board Completion fo the Prior/Post Review Recommendation Public Opening of Center or District Bid Document to Proc. Procedure: Recomm. To WB Contract Signing WB's NOL to Bid Procuremetn at (NRs. Million) Cost Estimate Bid Invitation BER & Award Procurement WB's NOL to GoN or WB? Description of Goods or Works Method of Document PP Status & Contract ID No. Contract Award S. No. Bids WB Remarks 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 17 16 Approved in P 0.1 DP GoN NA NA NA NA NA NA NA Apr 4 2011 Center Procurement of Office 2010/11, will be 1 Post R 0.05 Furnishing (SHEP/SF/G/DP-1) purchased if A necessary Procurement of Office P Stationeries including printing 2 Post R Completed (Letterhead, Voucher, Envelop etc.) (SHEP/SF/G/Shop-8) A 0.05 Shopping WB NA NA 21-Aug-12 19-Sep-12 NA NA 20-Sep-12 27-Sep-12 Center P 0.025 Shopping WB NA NA 3-Mar-13 13-Mar-13 NA NA 14-Mar-13 21-Mar-13 Center Procurement of Fax Machine 2 Post R (SHEP/SF/G/Shop-9) A P 0.05 Shopping WB NA NA 3-Mar-13 13-Mar-13 NA NA 14-Mar-13 21-Mar-13 Center Procurement of Inverter with 3 Post R Battery (SHEP/SF/G/Shop-10) A TOTAL 0.175 Procurement Plan (PP) for Consulting Services - 2012/13 Project Name & ID: Second Higher Education Project(SHEP) Executing Agency: Student Financial Assistance Fund Development Board Loan/Credit/Grant No.: H-274-NEP Implementing Agency: Student Financial Assistance Fund Development Board Completion date Contract Signing Recomm. to WB Pro. Procedure: WB’s NOL to SL TP Eval. Report Procurement at WB’s NOL to TP Center/ District Short list & RFP Contract to WB Nego. Contract Public Opening of the contract Advertising for Cost Estimate, Cost Estimate FER & Award (NRs Million) WB’s NOL to EVal. Report GoN or WB? S. No. Submission Description of Services & Negotiated Prior/ Post RFP Issued Method of Proposals Remarks PP Status Selection for info. Contract ID No. Review to WB to WB & RFP of FP EOI 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 1 Services for Internal Auditing Post P 0.035 LCS WB -- -- -- 10-Feb 17-Feb -- -- 20-Feb -- -- -- 22-Feb-13 15-Jul-13 Center (SHEP/SF/S/LCS-12) R A 2 Individual Consultant to Post P 0.2 IND WB -- -- -- 19-Feb 25-Feb -- -- 27-Feb -- -- -- 28-Feb-13 1-Jan-14 Center Strengthen/update recently developed webbased reporting & ACF generation system R including annual maintenance cost of the web based EMIS on NLSS III System (SHEP/SF/S/IND- A 13) 3 Individual Consultant to Post P 0.05 IND WB -- -- -- 19-Feb 25-Feb -- -- 27-Feb -- -- -- 28-Feb-13 1-Jan-14 Center strengthen Financial Management System in SFAFDB in the context of e-banking R system to distribute FA (SHEP/SF/S/IND-14) A 4 Consulting Services for Post P 0.025 LCS WB -- -- -- 19-Feb 25-Feb -- -- 27-Feb -- -- -- 28-Feb-13 1-Jan-14 Center Development of Mobile SMS Software to disseminate information to students R regarding grant and other notice (SHEP/SF/LCS-15) A 5 Consulting Services for SFAFDB Post P 0.04 LCS WB -- -- -- 19-Feb 25-Feb -- -- 27-Feb -- -- -- 1-Feb-29 1-Jan-14 Center web based software to map affiliated educational R institute/bank branches A (SHEP/SF/LCS-16) TOTAL 0.35 Procurement Plan (PP) for Non-Consulting Services - 2012/13 Project Name & ID: Second Higher Education Project(SHEP) Executing Agency: Student Financial Assistance Fund Development Board Loan/Credit/Grant No.: H-274-NEP Implementing Agency: Student Financial Assistance Fund Development Board Public Opening Nego. Contract Advertising for Cost Estimate, Cost Estimate Report to WB Procurement (NRs Million) FER & Award WB for info. WB’s NOL to WB’s NOL to WB’s NOL to GoN or WB? Recomm. to Completion Submission Negotiated Contract to Short list & Procedure: date of the Prior/ Post RFP Issued Method of S. No. RFP to WB Description of Services & at Center/ Proposals PP Status Selection Remarks SL & RFP Contract contract TP Eval. TP EVal. Review Signing District Contract ID No. Report of FP Pro. WB EOI 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 1 Executive Director [Individual] Post P 0.6 Recruitment GoN -- -- -- -- -- -- -- -- -- -- -- Jan. 14, Center The post is vacant now. There is provision of (SHEP/SF/NS/RP-1) Process/CQS 2013 appointment on this post R A 2 Dy. Executive Director Post P 0.45 Recruitment GoN -- -- -- -- -- -- -- -- -- -- -- Fe. 08, Jan. 14, Center The post has been filled by the Recruitment [Individual] (SHEP/SF/NS/RP-2) Process/ 2013 2013 process, need to be renewed and it is R Renewal of renewable for next year on the basis of A Contract performanace 3 Administrative Officer [Individual] Post P 0.39 Recruitment GoN -- -- -- -- -- -- -- -- -- -- -- Nov. 30, Nov. 29, Center The post has been filled by the Recruitment (SHEP/SF/NS/RP-3) Process/ 2012 2013 process, need to be renewed and it is R Renewal of renewable for next year on the basis of A Contract performanace 4 Accounts Officer [Individual] Post P 0.39 Recruitment GoN -- -- -- -- -- -- -- -- -- -- -- Nov. 28, Nov. 27, Center The post has been filled by the Recruitment (SHEP/SF/NS/RP-4) Process/ 2012 2013 process, need to be renewed and it is R Renewal of renewable for next year on the basis of A Contract performanace 5 Monitoring Officer [Individual] Post P 0.39 Recruitment GoN -- -- -- -- -- -- -- -- -- -- -- Jan. 29, Jan. 14, Center The post has been filled by the Recruitment (SHEP/SF/NS/RP-5) Process/ 2013 2014 process, need to be renewed and it is R Renewal of renewable for next year on the basis of A Contract performanace 6 Sr. Office Assistant [Individual] Post P 0.3 Recruitment GoN -- -- -- -- -- -- -- -- -- -- -- Jan. 29, Jan. 14, Center The post has been filled by the Recruitment (SHEP/SF/NS/RP-6) Process/ 2013 2014 process, need to be renewed and it is R Renewal of renewable for next year on the basis of A Contract performanace 7 Office Assistant [Individual] Post P 0.3 Recruitment GoN -- -- -- -- -- -- -- -- -- -- -- Oct. 1, Sep. 30, Center The post has been filled by the Recruitment (SHEP/SF/NS/RP-7) Process/ 2012 2013 process, need to be renewed and it is R Renewal of renewable for next year on the basis of A Contract performanace 8 Security Guard [Individual] Post P 0.2 Recruitment GoN -- -- -- -- -- -- -- -- -- -- -- Nov. 17, Nov. 16, Center Cost Estimate for 12 months. The position is (SHEP/SF/NS/RP-8) Process/ 2012 2013 in contract for 6 months with renewable R Renewal of Contract A 9 Junior Assistant [Individual] Post P 0.28 Recruitment GoN -- -- -- -- -- -- -- -- -- -- -- Jul.16, Jul. 15, Center The post has been filled by the Recruitment (SHEP/SF/NS/RP-9) Process/CQS 2012 2013 process, need to be renewed and it is renewable for next year on the basis of R performanace A 10 Driver [Individual] Post P 0.24 Recruitment GoN -- -- -- -- -- -- -- -- -- -- -- Jul.16, Jul. 15, Center The post has been filled by the Recruitment (SHEP/SF/NS/RP-10) Process/CQS 2012 2013 process, need to be renewed and it is R renewable for next year on the basis of A performanace 11 Renewal of Web Space Post P 0.01 SSS/Renewal GoN -- -- -- -- -- -- -- -- -- -- -- Nov. 1, Nov. 1, Center Renewal of Web space (SHEP/SF/NS/SSS-11) 2012 2013 R A Public Opening Nego. Contract Advertising for Cost Estimate, Cost Estimate Report to WB Procurement (NRs Million) FER & Award WB for info. WB’s NOL to WB’s NOL to WB’s NOL to GoN or WB? Recomm. to Completion Submission Negotiated Contract to Short list & Procedure: date of the Prior/ Post RFP Issued Method of S. No. RFP to WB Description of Services & at Center/ Proposals PP Status Selection Remarks SL & RFP Contract contract TP Eval. TP EVal. Review Signing District Contract ID No. Report of FP Pro. WB EOI 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 12 Information/Notice Post P 0.6 LCS GoN -- -- -- -- -- -- -- Oct.15, July.15, Center For 5th Batch Dissemination (Radio, FM, 2012 2013 National & Local Newspaper) in R order to disseminate PMT/SFA program/ result (SHEP/SF/NS/LCS- A 17) 13 Annual Repair and Maintenance Prior P 0.02 LCS GoN -- -- -- -- -- -- -- -- Dec. 16, Jul. 15, Center Contract for Office Equipments 2012 2013 (Desktop, Laptop Computers and R Internet Devices) (SHEP/SF/NS/LCS-18) A 14 Exposure Visits (SHEP/SF/NS/TR- Prior P 1 Participation GoN -- -- -- -- -- -- -- -- -- -- -- -- April, Center Six persons including Board Member will 19) 2013 participate on the visit at Bangladesh R A 15 Procurement Training to Prior P 0.5 Participation GoN -- -- -- -- -- -- -- -- -- -- -- -- Mar. 18, Center Act. Executive Director 2013 (SHEP/SF/NS/TR-20) R A TOTAL 5.67 WB Comments WB Comments International visits/ training should be prior review International visits/ training should be prior review Student Financial Assistance Fund Development Board(SFAFDB) Second Higher Education Project Salary Structure and Total Annual Cost of the Services under SHEP Annual Salary Net including Total Current Proposed Proposed Allowance Monthly Transport Monthly transporta Annual S.N Description No. Basic Salary 20% increment Basic Salary 35% Salary ation salary iton Dashain Salary Remarks 20% 1 Executive Director 1 24740 4948 29688 10390 40078 10000 50078 600936 29688 630624 increment in 2 Deputy Executive Director 1 21080 4216 25296 8853 34149 3000 37149 445788 25292 471080 basic salary 3 Administrative Officer 1 18790 3758 22548 7891 30439 0 30439 365228 22548 387776 is just 4 Account Officer 1 18790 3758 22548 7891 30439 0 30439 365228 22548 387776 estimated 5 Monitoring Officer 1 18790 3758 22548 7891 30439 0 30439 365228 22548 387776 and total 6 Sr. Office Assistant 1 14480 2896 17376 6081 23457 0 23457 281484 17376 298860 annual 7 Sr. Office Assistant 1 14480 2896 17376 6081 23457 0 23457 281484 17376 298860 salary 8 Junior Assistant 1 13650 2730 16380 5733 22113 0 22113 265356 16380 281736 is based on 9 Office Attendant 1 10000 2000 12000 4200 16200 0 16200 194400 12000 206400 including proposed 10 Driver 1 11290 2258 13548 4741 18289 0 18289 225948 13548 239496 salary 11 Security Guard 1 10000 2000 12000 4200 16200 0 16200 194400 12000 206400 176090 211308 73952 285260 3585480 211304 3796784