Page 1 Procurement Plan-Goods Country/Organisation: Nigeria Project/Programme: RIVERS State Action Committee on AIDS (SACA) If Post-Review, No-objection Dates are not needed Loan #: CN 3556 UNI Spec Proc Contract Implementation Description* Package Number Lot Number Estimated Amount in US $ 000 Procurem ent Method Pre-or Post Qualific ation Prior or Post Review Plan vs. Actual Prep & Submissi on by Ex Agency No- objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submissio n Bid Eval Rpt No- objection Date Plan vs. Actual Contract Amount in US$000 Date Contract Award Date Contract Signatur e Openin g of Let of Credit Arrival of Goods Inspection Final Acceptanc e If Prequalification Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks add 7-13 wks Actual Actual List of Contracts 1 38.46 NS Post Plan 06/04/07 NA NA 27/04/07 11/05/07 NA NA Plan 38.46 01/06/07 11/06/07 NA 06/07/07 13/06/07 Actual Actual 1 3.85 NS Post Plan 06/04/07 NA NA 27/04/07 11/05/07 NA NA Plan 3.85 01/06/07 11/06/07 NA 06/07/07 06/07/07 Actual Actual 1 15.39 Post Plan 06/04/07 NA NA 27/04/07 11/05/07 NA NA Plan 15.39 01/06/07 11/06/07 NA 06/07/07 06/07/07 Actual Actual 1 Plan Plan Actual Actual 1 3.85 Post 06/04/07 27/04/07 11/05/07 NA NA 3.85 01/06/07 11/06/07 NA 06/07/07 06/07/07 Actual Actual 1 577.00 LIB Post Plan 15/08/07 NA NA 29/08/07 12/09/07 NA NA Plan 577.00 26/09/07 17/10/07 NA 14/11/07 23/11/07 Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Sub-Total 638.55 638.55 Plan Plan Actual Actual Sub-Total 83,500.00 83,500.00 Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Plan Plan Actual Actual Fill gray cells only! RIV/SACA/G/NS/ 001/2007. Procure 5 no. CD4 etc for 5 sites on Global Fund Round 5 ART Project Contract Finalization BASIC DATA Bidding Period Draft Bid Documents, including specs and Norm Duration of Proc Steps Procurement of 1no. Vehicle for M&E Mass Produce development IEC Materials Bid Evaluation NS Production and Dissemination of facts sheet on programme and project Mass Production and dissemination of state BCC strategies RIV/SACA/G/NS/ 001/2007. RIV/SACA/G/NS/ 002/2007. 420740PROP0P071S0Procurement0Plan02.xls 1 of 29 1/16/2008 12:50 AM Page 2 PROCUREMENT PLAN:CONSULTANCY 2007 Country/Organisation: Nigeria RIVERS SACA For Contracts under projects approved before the May 2002 Guidelines Project/Programme: Rivers State Committee on AIDS (RIVSACA) If Post-Review, No-objection Dates are not needed Loan #: CN 3556UNI Contract Type Description* Selection Method Lumpsum or Time- Based Estima ted Amoun t in US$ 000 Prior/ Post Revie w Plan vs. Actual Prep & Submiss ion by Ex Ag No- objectio n Date On-line UNDB Gateway Nat Press Lead- time before shortlist Submiss ion Date No- objectio n Date Plan vs. Actual Invitatio n Date Submissi on/ Opening Date Submissi on Evaluati on Report (T) No- objectio n Evaluati on Report (T) Opening Financi al Proposa ls Preparat ion Eval Report (T) (F) Negotiat ions (N) Plan vs. Actual Submiss ion Date No- objectio n Date Contra ct Amoun t in US$ 000 Contrac t Award Contrac t Signatur e Plan vs. Actual Mobili zation Advan ce Payme nt Draft Report Final Report Final CostUS $ 000 Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks Plan 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Plan Actual Actual Actual Actual List of Contracts SS Lumpsum 5.38 Post Plan 6/04/07 20/04/07 NA 4/05/07 11/05/07 18/05/07 Plan 25/05/07 15/06/07 22/06/07 29/06/07 06/07/07 13/07/07 27/07/07 Plan 3/08/09 10/08/07 5.38 17/08/07 24/08/06 Plan 24/10/07 31/10/07 5.38 Actual Actual Actual Actual CQ Lumpsum 3.84 Plan 6/04/07 20/04/07 NA 4/05/07 11/05/07 18/05/07 Plan 25/05/07 15/06/07 22/06/07 29/06/07 06/07/07 13/07/07 27/07/07 Plan 3/08/09 10/08/07 3.84 17/08/07 24/08/06 Plan 24/10/07 31/10/07 3.84 Actual Actual Actual Actual QCBS Lumpsum 525.00 Prior Plan 6/04/07 20/04/07 NA 4/05/07 11/05/07 18/05/07 Plan 25/05/07 15/06/07 22/06/07 29/06/07 06/07/07 13/07/07 27/07/07 Plan 3/08/09 3/08/09 525.00 17/08/07 24/08/06 PLAN Plan 24/10/07 31/10/07 525.00 Actual Actual Actual Actual IC Lumpsum 23.07 Plan 6/04/07 20/04/07 NA 4/05/07 11/05/07 18/05/07 Plan 25/05/07 15/06/07 22/06/07 29/06/07 06/07/07 13/07/07 27/07/07 Plan 3/08/09 3/08/09 23.07 17/08/07 24/08/06 Plan 24/10/07 31/10/07 23.07 Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Plan Plan Plan Plan Actual Actual Actual Actual Total Cost 557.29 Plan Plan Plan 557.29 Plan 557.29 0.00 Actual Actual Actual 0.00 Actual 0.00 Fill gray cells only! 3.) Provide RRF to CSOs Norm Duration of Proc Steps External Audit Production of variety of jingle on Behaviour Change Communication (BCC) 2.) Provide HAF grants to CSOs Proposal Evaluation and Negotiation for Projects after May 2002 Technical (T) & Financial (F) and Negotions Draft Contract Contract Finalization Contract Implementation Request for EOI (where required) Preparation Request for Proposals Short List Consultant Proposals Page 3 Procurement Plan-Works Country/Organisation: Nigeria Project/Programme: Bayelsa State Action Committee on AIDS (SACA) Loan #: CN 3556 UNI Description* Package Number Lot Number Lumpsum or Bill of Quantities Procurement Method Estimated Amount in US $ Pre-or Post Qualification Prior or Post Review If Prequalification add 7-13 wks List of Contracts Total Cost 0.00 0.00 Fill gray cells only! Basic Data Norm Duration of Proc Steps 420740PROP0P071S0Procurement0Plan02.xls 3 of 29 1/16/2008 12:50 AM Page 4 Procurement Plan-Works Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps If Post-Review, No-objection Dates are not needed Spec Proc Notice Advert Plan vs. Actual Prep & Submission by Ex Agency No-objection Date On-line UNDB Gateway Nat Press Bid Invitation Date Bid Closing- Opening Submission Bid Eval Rpt No-objection Date Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Bid Evaluation Bidding Period Draft Bid Documents, including specs and quantities, draft SPN 420740PROP0P071S0Procurement0Plan02.xls 4 of 29 1/16/2008 12:50 AM Page 5 Procurement Plan-Works Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Norm Duration of Proc Steps Plan vs. Actual Contract Amount in US$ '000 Date Contract Award Date Contract Signature Mobilization Advance Payment Substantial Completion Final Acceptance Final Cost Plan 1 wk 1.5-3 wks Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 0.00 0.00 Actual 0.00 0.00 Contract Finalization Contract Implementation 420740PROP0P071S0Procurement0Plan02.xls 5 of 29 1/16/2008 12:50 AM Page 6 Federal Republic of Nigeria Rivers State HIV/AIDS Prog. Dev. Project ( World Bank Assisted ) CN 3556 UNI TRAINING AND CAPACITY BUILDING PLAN 2007 S/N Departme nt Participant s Designatio n Venue Period SACA/1/T 1 RIVERS SACA Programme Managemen t SACA/1/T 2 RIVERS SACA Programme Managemen t SACA/1/T 3 RIVERS SACA Programme Managemen t SACA/1/T 4 RIVERS SACA Programme Managemen t SACA/1/T 5 RIVERS SACA Programme Managemen t Enhance skill and capacity on project Managemen t PIUs Proj. Soc.Mob. officer ASCON 2 weeks To enhance capacity on Project Managemen t PIU Procureme nt Officer ASCON 2 Weeks 2 Weeks 2 Weeks To enhance capacity on Project Managemen t PIU Comm. Officer, ASCON To enhance capacity on Project Managemen t PIU M&E Officer, ASCON PIU Project Manager, LBS, Lagos 2 Weeks Project Code Descriptio n of Training Objective of Training To enhance capacity on Project Managemen t Page 7 SACA/1/T 6 RIVERS SACA Data Base Managemen t Training Workshop M&E Officer (1) M&E Officer (1) ASCON 2 Weeks To train M&E Officer on Data base managemen t SACA/1/T 7 RIVSACA M&E Training To training Deputy M&E Officer in M&E Deputy M&E officer Deputy M&E officer ASCON 2 wks TOTAL Federal Republic of Nigeria Rivers State HIV/AIDS Prog. Dev. Project (World Bank Assisted) CN 3556 UNI STUDY TOURS (2007) RIVERS STATE HIV/AIDS 75< Nigeria (&7 HIV/AIDS Programme Development Project \12&5('@ LW\031R\11\03ffibrevebrevecaron\0381, S/N Description of Tour Objective of the workshop Participants Place of visit QUARTER Duration of Tour Transportati on To& Fro US $ 000 Project Code Page 8 1 Sturdy Tour To enhance experience on Programme Managemen t 5 Cross Rivers State 1 110.4 3 days each 2 Study Tour To enhance experience on procurement and Store Managemen t 5 3 days each Benue State 315 3 Study Tour To enhance experience on BCC Practice 5 2 3 days each Kaduna State 550.2 Benue State 2 1 Kaduna State 2 3 days each 315 550.2 Total Federal Republic of Nigeria Rivers State HIV/AIDS Prog. Dev. Project (World Bank Assisted) CN 3556 UNI RIVERS STATE 2007 MEETINGS AND WORKSHOP COUNTRY: Nigeria To enhance experience in office managemen t 6 Study Tour 2 Page 9 PROJECT: Rivers State HIV/AIDS Programme Development Project LOAN/CREDIT: LW\031R\03ffibrevebrevecaron\0381, S/N Descriptio n of Workshop Objective of the workshop Participant s Duration of workshop Transport DSA Venue US $ 000 US $ 000 (perdiem) 1 Bi annual partnership forum Promote, strengthen and coordinate partnership by implementi ng the new Nigerian HIV/AIDS Partnership forum SACA, 3 Days x 2 meetings 1.84 Port Harcourt CCEs (Constituen t Coordinatin g Entities) 20 2.01 2 Inauguratio n of 13 LACAs Scaling up of public sector response 40 per LACA 2 day each LACA 3.38 19.7 LGA HQters 3.85 3 Stake holders seminars on BCC strategies To create awareness on BCC strategy in Rivers State Stake holders 100 persons 1 day N/A Port Harcourt Project Code Page 10 4 Supporting of BCC activities to Alternative to Violence groups/ vigilante groups Create environmen t for BCC activities to vigilante groups 50 Vigilante leaders 3 day 3.5 11.92 Port Harcourt 5 Training of NGOs and FBOs on procedures of HAF Build skills for efficient implementa tion of HAF NGO’s 50 persons 3 days 3.46 19.61 Port Harcourt 6 Train LM, CBOs, FBOs etc. on Programme Managemen t To enhance capacity on Project Managemen t Line Ministries, 5 days N/A 23.07 CBOs, FBOs. 7 M&Es 200 5 days N/A 3.84 Port Harcourt 8 Train Line Ministries on advocacy and community mobilizatio n Build skills of line ministries and community mobilizatio n officer Line Ministry (40) 3 Days N/A Port Harcourt 15.38 Port Harcourt Conducting of quarterly review meetings on NNRIMS Build skills for efficient implementa tion of NNRIMS Page 11 9 Training of LACAs Build skills of LACAs LACAs (40) 5 Days N/A 15.38 Bori M&E TWGs, LM, LACAs, CSOs and FBOs 5 days N/A 6.53 Port Harcourt -43 M&E TWGs, LM, LACAs, CSOs and FBOs 6.53 Port Harcourt -43 5 Days N/A M&E TWGs, LM, LACAs, CSOs, FBOs, Private Sector 10.09 -45 5 Days N/A Port Harcourt SACA Team Members (9) 2 wks 5 Port Harcourt 13 Computer Training for SACA Team Members To train SACA Team members on basic computer skills, data managemen t and internet 12 Workshop on Research Methodolog y and Abstract Writing and publication To train M&E TWGs, LM, LACAs, CSOs, FBOs, Private Sector, on Research methodolog y and Abstract writing 11 Report Writing and Fact sheet Publication workshop Train M&E TWGs, LM, LACAs, CSOs and FBOs on report writing and programme fact sheet publication 10 Train M&E TWGs, LM,LACA, CSOs & FBOs Monitoring and Evaluation. Build capacity for M&E TWGs LM, LACAs, CSOs & FBOs, on monitoring and evaluation Page 12 14 Financial Managemen t Improve experience on financial practices Line Ministries, CBOs etc 2 weeks 7.69 Port Harcourt TOTAL Federal Republic of Nigeria Rivers State HIV/AIDS Prog. Dev. Project ( World Bank Assisted ) CN 3556 UNI OPERATIONAL COST (2007) RIVERS STATE HIV/AIDS COUNTRY Nigeria PROJECT: HIV/AIDS Programme Development Project LOAN/CRED] LW\031R\11\03ffibrevebrevecaron\0381, S/N Descriptio n of Tour Objective of the workshop Participant s Duration of Tour Transporta tion DSA Venue US $ 000 US $ 000 1 Holding of quarterly SACA and LACA meetings SACAs, 1 Day/ quarter 2 9 Port Harcourt LACAs (70) 2 Supporting meetings and conferences of networks Improve networking CiSHAN, NYNETH A, NEPWHA N, 3 days N/A 3 Port Harcourt Inter Faith (12) Project Code Page 13 3 Supporting operational M&E Groups To enhance coordinatio n of M&E groups SACA, 1 Day N/A 2 Port Harcourt CSOs LACAs Line Ministries 4 Collating and analyzing of data from NNRIMS and report writing Build skills for efficient collation and analyzing of data SACA 5 Days N/A 4 Port Harcourt LACAs CSOs 5 Supporting participatio n in meetings within the country e.g. NACA- SACA Forum To improve performanc e on best practices PIUs 5 Days N/A 15 Port Harcourt PFMU 6 Provide funds for committee activities To encourage greater commitmen t SACA 1 Day 4 Port Harcourt 7 Provision of salaries for drivers, office secretary etc To enhance effective implementa tion of project objectives SACA Support staff (8) N/A N/A 22 Port Harcourt N/A Page 14 8 Provision of operating cost To ensure coordinatio n and managemen t of resources SACA N/A N/A 38 Port Harcourt 9 Recruitmen t of 1no. procuremen t assistant and 1 no. cleaner To assist procuremen t officer Procureme nt Assistant, N/A N/A 0.385 Port Harcourt Cleaner 10 Support airing of jingle on radio and T.V. To promote BCC strategy Media N/A N/A 0.769 Port Harcourt 11 Buying of air time in radio and 3 T.V. stations To encourage support for BCC Media N/A N/A 4 Port Harcourt 12 Support formation of PLWHA’s Network To enhance networking PLWHA N/A N/A 7 Port Harcourt 13 Provide PFMU operating cost To strengthen project financial managemen t structure PFMU N/A N/A 6.5 Port Harcourt Page 15 14 Provide support for logistic data collection to trained M&E officers To improve data base collection M&E TWGs N/A N/A 5.4 Port Harcourt 15 Support formation and operation of research ethics committee in the state To standardize research base of the project SACA N/A N/A 2 Port Harcourt Conversion Rate: 1$ to N 130.00 TOTAL Page 16 Transport Fares Total Tuition US $ 000 US $ 000 DSA Cost US$000 Remarks US $ 000 2.1 0.4 1.65 4.1 Prepared for WB NO 0.5 0.4 1.65 Prepared for WB NO 2.5 0.5 0.4 1.65 2.5 Prepared for WB NO 0.5 0.4 1.65 2.5 Prepared for WB NO 0.5 0.4 1.65 2.5 Prepared for WB NO Page 17 0.5 0.4 1.65 2.5 Prepared for WB NO 0.5 0.4 1.65 2.5 Prepared for WB NO 19.18 Prepared for WB NO DSA (3 days) Total Cost Remarks US $ 000 US $/ 000 Page 18 464.95 2.877.00 Prepared for WB NO Prepared for WB NO 312.92 3,139.60 Prepared for WB NO 375.81 4,630.00 312.92 627.92 Prepared for WB NO 375.81 926 Prepared for WB NO 12,200.52 Page 19 Total Cost US $ 000 Remarks 3.85 Prepared For WB NO 23.08 Prepared For WB NO 3.85 Prepared For WB NO Page 20 15.38 Prepared For WB NO 23.06 Prepared For WB NO 23.07 Prepared For WB NO 3.84 Prepared For WB NO 15.38 Page 21 15.38 Prepared for WB NO 6.53 Prepared for WB NO 6.53 Prepared for WB NO 1,311 Prepared for WB NO 5 Prepared for WB NO Page 22 7.69 Prepared for WB NO 1464 Total Cost Remarks US $ 000 11 3 Prepared for WB No Prepared for WB No Prepared for WB No Page 23 2 4 15 4 22 Prepared for WB No Prepared for WB No Prepared for WB No for WB No Prepared for WB No Page 24 38 0.385 0.769 4 7 6.5 Prepared for WB No Prepared for WB No Prepared for WB No Prepared for WB No Prepared for WB No Prepared for WB No Prepared for WB No Page 25 5.4 2 125.1 for WB No Prepared for WB No Prepared for WB No Page 26 Procurement Plan-Consultant Country/Organisation: For Contracts under projects approved before the May 2002 Guidelines Project/Programme: If Post-Review, No-objection Dates are not needed Loan #: Contract Type Description* Selectio n Metho Lumpsu m or Estimated Amount in US$ '000 Prio r/Pos t Plan vs. Actual Prep & Submiss ion No- objection Date On-line UNDB Gateway Lead- time before Submissi on Date No- objectio n Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks Actual List of Contracts $ lumpsum 532,061.10 Post Plan 17/04/06 2/05/06 9/05/06 23/05/06 30/05/06 6/06/06 Actual lumpsum 15,267.00 post Plan 13/03/06 27/03/06 3/04/06 17/04/06 24/04/06 2/05/06 Actual lumpsum 15,267.00 post Plan 13/03/06 27/03/06 3/04/06 17/04/06 24/04/06 2/05/06 Actual lumpsum 7,634.00 post Plan 19/05/06 26/05/06 2/06/06 16/06/06 23/06/06 30/06/06 Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Total Cost 570,229.10 Plan 0.00 Actual Fill gray cells only! Conduct studies on socio- economic factors that propergate HIV/AIDs in Rivers state Short List Preparation Request for Request for Expression of Interest External Audit Norm Duration of Proc Steps HAF Conduct Research on HIV/AIDs coping stratergies by rural families 420740PROP0P071S0Procurement0Plan02.xls 26 of 29 1/16/2008 12:50 AM Page 27 Procurement Plan-Consultant Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Conduct studies on socio- economic factors that propergate HIV/AIDs in Rivers state External Audit Norm Duration of Proc Steps HAF Conduct Research on HIV/AIDs coping stratergies by rural families Plan vs. Actual Invitati on Date Submissio n/ Opening Submission Evaluation Report (T) No- objection Evaluatio Opening Financial Proposals Submissio n Eval No- objection Eval Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 1 - 1,5 wks Actual Plan 4/07/06 18/07/06 25/07/06 1/08/06 8/08/06 15/08/06 Actual Plan 09/05/06 06/06/06 20/06/06 27/06/06 11/07/06 18/07/06 25/07/06 Actual Plan 09/05/06 06/06/06 20/06/06 27/06/06 11/07/06 18/07/06 25/07/06 Actual Plan 7/07/06 4/08/06 18/08/06 25/08/06 1/09/06 8/09/06 15/09/06 Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Consultant Proposals Proposal Evaluation Technical (T) & Financial (F) for projects approved 420740PROP0P071S0Procurement0Plan02.xls 27 of 29 1/16/2008 12:50 AM Page 28 Procurement Plan-Consultant Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Conduct studies on socio- economic factors that propergate HIV/AIDs in Rivers state External Audit Norm Duration of Proc Steps HAF Conduct Research on HIV/AIDs coping stratergies by rural families Plan vs. Actual Negotiation s Submission Draft Contract No- objection Negotiation Contract Amount in US$ '000 Contract ward Contract Signature Plan 2 wks 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Actual Plan 22/08/06 29/08/06 5/09/06 532,061.10 12/09/06 19/09/06 Actual Plan 01/08/06 08/08/06 15/08/06 15,267.10 22/08/06 29/08/06 Actual Plan 01/08/06 08/08/06 15/08/06 15,267.10 22/08/06 29/08/06 Actual Plan 29/09/06 6/10/06 13/10/06 7,634.00 20/10/06 27/10/06 Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan 570,229.30 Actual 0.00 Contract Finalization Negotiations 420740PROP0P071S0Procurement0Plan02.xls 28 of 29 1/16/2008 12:50 AM Page 29 Procurement Plan-Consultant Country/Organisation: Project/Programme: Loan #: Description* List of Contracts Total Cost Fill gray cells only! Conduct studies on socio- economic factors that propergate HIV/AIDs in Rivers state External Audit Norm Duration of Proc Steps HAF Conduct Research on HIV/AIDs coping stratergies by rural families Plan vs. Actual Mobilizati on Advance Draft Report Final Report Final Cost Plan Actual Plan 19/10/06 31/10/06 532061.1 Actual Plan 30/10/06 13/11/06 $15267.10 Actual Plan 30/10/06 13/11/06 $15267.1 Actual Plan 11/12/06 18/12/06 $7634 Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan ######### Actual 0.00 Contract Implementation 420740PROP0P071S0Procurement0Plan02.xls 29 of 29 1/16/2008 12:50 AM