PSMP 18 Months Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan: November 25, 2013 Revision 15 of Updated Procurement Plan, June 2010] 2. Date of General Procurement Notice: April 8, 2015 3. Period covered by this procurement plan: The procurement period of project covered from year November 25,2013 to April 8, 2015 (revised to March 2015-April 2016) II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] Procurement Prior Review Threshold Comments Method US$ 1. NCB (Goods) C>= 2,000,000 First contract 2. Above US$ 15 million All 3. NCB (Works) Above US$ 5 million All 4. (Non-Consultant 500,000 First contract Services) 5 Individual C>= 300,000 Consultants 6 Consulting firms C>=500,000 NCB 200,000==500,000 Individual Consultants C>=200,000 Others (please specify) CQS C<300,000 Shortlist comprising C<=200,000 entirely national consultants November 14, 2018 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project Public Sector Modernization Project issued by Civil Service Reform Doctorate 4. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank’s prior review first and then the other packages] 1 2 3 4 5 6 7 Ref. Descriptio Estimate Packages Dome Review Commen No. n d stic by Bank ts Cost Prefer (Prior / US$ ence Post) million (yes/n o) Summary 299,730 1 YES Post of the NCB (Goods) Summary 772,400 7 YES Post of the Shopping (Goods) Summary 88,000 13 YES Post of the (Non- Consultanc y Services Shopping) Consultanc 1,094,05 16 YES Post y IC 0.00 Consultanc 642,700. 6 YES Post y CQS 00 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: November 14, 2018 Selection Method Prior Review Comments Threshold 1. Competitive Methods (Firms) Above US$ 100,000 2. Single Source (Firms) All 3. Individual Above US$ 50,000 4. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Description Estimate Packages Review Comments of d by Bank Assignment Cost (Prior / US$ Post) million Consultancy 1,094,05 16 Post IC 0.00 Consultancy 642,700. 6 Post CQS 00 November 14, 2018 PROCUREMENT Liberia : Liberia: Public Sector Modernization Project PLAN General Information Country: Liberia Bank’s Approval Date of the Original Procurement Plan: 2018-11-15 2021-02-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P143064 GPN Date: Project Name: Liberia: Public Sector Modernization Project Loan / Credit No: IDA / 53590 Civil Service Agency Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Strengthened Payroll LR-CSA-81144-GO-RFQ / Management: Objectives are Procure Wireless Access Point, (i) establish and maintain a Request for Single Stage - One Cisco Catalyst Switches and IDA / 53590 Post Limited 21,400.00 21,300.00 Completed 2018-12-22 2018-12-17 2019-02-16 2019-01-18 2019-08-15 2019-03-05 clean Civil Service payroll and Quotations Envelope Router 11 AC Wireless Router (b) ensure p redictability in Specifications the government’s wage bill. LR-CSA-81142-GO-RFQ / Strengthened Payroll Fargo transfer films and Fargo Management: Objectives are Color Firms Customized (i) establish and maintain a Request for Single Stage - One IDA / 53590 Post Limited 25,000.00 0.00 Canceled 2018-12-22 2019-02-16 2019-08-15 holographic overlay for the clean Civil Service payroll and Quotations Envelope continuation of biometrics ID (b) ensure p redictability in cards printing the government’s wage bill. Strengthened Payroll LR-CSA-91314-GO-RFQ / To Management: Objectives are procured three 6KVA UPS and (i) establish and maintain a Request for Single Stage - One IDA / 53590 Post Limited 24,500.00 24,255.00 Completed 2018-12-22 2018-12-17 2019-02-16 2019-01-18 2019-08-15 2019-03-05 24 Batteries for the Biometric clean Civil Service payroll and Quotations Envelope server room. (b) ensure p redictability in the government’s wage bill. LR-CSA-103284-GO-RFQ / Strengthened Payroll Fargo transfer films and Fargo Management: Objectives are Color Firms Customized (i) establish and maintain a Request for Single Stage - One IDA / 53590 Post Limited 25,000.00 24,925.00 Completed 2019-03-23 2019-04-04 2019-05-18 2019-04-19 2019-11-14 2019-06-05 holographic overlay for the clean Civil Service payroll and Quotations Envelope continuation of biometrics ID (b) ensure p redictability in cards printing the government’s wage bill. Improved Pay Management: Objectives are: (i) facilitate improved wage bill LR-CSA-146421-GO-RFQ / Request for Single Stage - One IDA / 53590 management; (ii) provide a Post Limited 10,000.00 9,956.40 Signed 2019-11-30 2019-11-25 2020-01-25 2020-03-06 2020-07-23 Stationery and Printing Needs Quotations Envelope clear and fair basi s for accountability for results among civil servants. Improved Pay Management: Objectives are: (i) facilitate LR-CSA-184651-GO-RFQ / improved wage bill Request for Single Stage - One Analyst Pool Furniture and IDA / 53590 management; (ii) provide a Post Limited 82,800.00 82,740.00 Signed 2020-08-03 2020-07-29 2020-09-28 2020-09-04 2021-03-27 Quotations Envelope Equipment clear and fair basi s for accountability for results among civil servants. Improved Pay Management: Objectives are: (i) facilitate LR-CSA-146418-GO-RFQ / improved wage bill Request for Single Stage - One One Employee One File IDA / 53590 management; (ii) provide a Post Limited 70,000.00 0.00 Canceled 2020-01-11 2020-05-12 2020-03-07 2020-09-03 Quotations Envelope Equipments clear and fair basi s for accountability for results among civil servants. Improved Pay Management: Objectives are: (i) facilitate LR-CSA-219633-GO-RFQ / improved wage bill Pending Request for Single Stage - One One Employee One File Tools IDA / 53590 management; (ii) provide a Post Open - National 20,000.00 0.00 Implementati 2021-03-06 2021-05-01 2021-10-28 Quotations Envelope and Equipment clear and fair basi s for on accountability for results among civil servants. NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Improved Pay Management: Objectives are: (i) facilitate LR-CSA-81739-NC-RFQ / improved wage bill Request for Single Stage - One Printing of Additional copies IDA / 53590 management; (ii) provide a Post Limited 4,500.00 0.00 Canceled 2018-12-22 2019-02-16 2019-08-15 Quotations Envelope of the PMS Policy Manual. clear and fair basi s for accountability for results among civil servants. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 Improved Pay Management: Objectives are: (i) facilitate LR-CSA-146414-CS-CQS / improved wage bill Consultant One Employee One File Data IDA / 53590 management; (ii) provide a Post Qualification Open - National 20,000.00 0.00 Canceled 2020-01-06 2020-05-29 2020-01-27 2020-03-11 2020-04-10 2020-05-15 2020-11-11 Management Software Design clear and fair basi s for Selection accountability for results among civil servants. Improved Pay Management: Objectives are: (i) facilitate LR-CSA-186340-CS-CQS / improved wage bill Consultant ONE EMPLOYEE ONE FILE IDA / 53590 management; (ii) provide a Post Qualification Open - National 20,000.00 0.00 Canceled 2020-07-29 2020-08-19 2020-10-02 2020-11-01 2020-12-06 2021-06-04 DATA MANAGEMENT clear and fair basi s for Selection SOFTWARE DESIGN accountability for results among civil servants. Improved Pay Management: Objectives are: (i) facilitate LR-CSA-186618-CS-CQS / improved wage bill Consultant ONE EMPLOYEE ONE FILE IDA / 53590 management; (ii) provide a Post Qualification Open - National 20,000.00 0.00 Canceled 2020-05-25 2020-05-21 2020-06-15 2020-07-29 2020-06-22 2020-08-28 2020-10-02 2021-03-31 DATA MANAGEMENT clear and fair basi s for Selection SOFTWARE DESIGN accountability for results among civil servants. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LR-CSA-103326-CS-CDS / Third Party Verification Yrs-1 & 2 DLIs verifications Improved Pay Management: The drive to clean up the Objectives are: (i) facilitate payroll, rationalize the wage improved wage bill bill and improve performance IDA / 53590 management; (ii) provide a Post Direct Selection Direct 16,000.00 0.00 Canceled 2019-03-25 2019-04-04 2019-06-08 2019-12-05 management has been clear and fair basi s for captured under the Public accountability for results Sector Modernization Project among civil servants. (PSMP) which is rooted in the GOL's Civil Strengthened Payroll LR-CSA-122257-CS-CDS / Management: Objectives are Design and Development of a (i) establish and maintain a Temporary Payroll System for IDA / 53590 Post Direct Selection Direct 175,000.00 175,000.00 Signed 2019-07-15 2019-07-15 2019-07-25 2019-08-15 2019-09-28 2019-09-23 2020-03-26 clean Civil Service payroll and Pay Management / Pay, (b) ensure p redictability in Pension & Benefits the government’s wage bill. Project and Program LR-CSA-146519-CS-CDS / Coordination: Objective is: Third Party Verification of support the coordination and IDA / 53590 Post Direct Selection Direct 80,000.00 80,000.00 Signed 2019-12-16 2020-02-13 2019-12-26 2020-02-21 2020-02-29 2020-05-06 2020-08-27 DLI#s 1, 3, 4, 5, 6, 7, 8 & 9 delivery of project inputs and accomplishments the overall pr ogram implementation. LR-CSA-146500-CS-INDV / Project and Program Project Document Coordination: Objective is: Management: Electronic Individual support the coordination and update of Civil Service Reform IDA / 53590 Post Consultant Open 5,000.00 0.00 Canceled 2020-04-03 2020-05-22 2020-06-12 2020-07-17 2021-01-13 delivery of project inputs and Library(Project record Selection the overall pr ogram scanning and electronic implementation. cataloging) Improved Pay Management: Objectives are: (i) facilitate LR-CSA-177447-CS-CDS / improved wage bill One Employee One File Data IDA / 53590 management; (ii) provide a Post Direct Selection Direct 20,000.00 0.00 Canceled 2020-06-03 2020-06-10 2020-06-13 2020-08-17 2021-02-13 Management software design. clear and fair basi s for accountability for results among civil servants. LR-CSA-146511-CS-INDV / Project and Program Engage and hire Coordination: Objective is: communication assistant the Individual support the coordination and short term to develop and IDA / 53590 Post Consultant Open 5,000.00 0.00 Canceled 2020-04-08 2020-05-27 2020-06-17 2020-07-22 2021-01-18 delivery of project inputs and capture reform successes/ Selection the overall pr ogram critical implementation implementation. lessons/story/documentary LR-CSA-178894-CS-CDS / Project Document Project and Program Management Officer: Coordination: Objective is: Electronic update of Civil support the coordination and IDA / 53590 Post Direct Selection Direct 5,000.00 0.00 Canceled 2020-06-10 2020-06-23 2020-06-20 2020-08-24 2021-02-20 Service Reform Library(Project delivery of project inputs and record scanning and the overall pr ogram electronic cataloging of all implementation. project documents. Improved Pay Management: Objectives are: (i) facilitate LR-CSA-184645-CS-CDS / improved wage bill Architectial Design and Layout IDA / 53590 management; (ii) provide a Post Direct Selection Direct 1,000.00 0.00 Canceled 2020-07-27 2020-08-06 2020-10-10 2021-04-08 of Analyst Pool clear and fair basi s for accountability for results among civil servants. Improved Pay Management: Objectives are: (i) facilitate LR-CSA-184639-CS-CDS / improved wage bill Pending Upgrade and Rollout of CSA IDA / 53590 management; (ii) provide a Post Direct Selection Direct 35,000.00 0.00 2021-02-22 2021-03-04 2021-05-08 2021-11-04 Implementation Test Automation clear and fair basi s for accountability for results among civil servants. Project and Program LR-CSA-146422-CS-INDV / Coordination: Objective is: Individual Engage and hire Independent support the coordination and Pending IDA / 53590 Post Consultant Open 30,000.00 0.00 2021-03-16 2021-05-04 2021-05-25 2021-06-29 2021-12-26 Consultant to conduct end- delivery of project inputs and Implementation Selection year project evaluation. the overall pr ogram implementation. Page 2 Improved Pay Management: Objectives are: (i) facilitate LR-CSA-219640-CS-CDS / improved wage bill Consultancy to support the Pending IDA / 53590 management; (ii) provide a Post Direct Selection Direct 50,000.00 0.00 2021-03-01 2021-03-11 2021-05-15 2021-11-11 digitalization of the One Implementation clear and fair basi s for Employee One File System accountability for results among civil servants. Page 3