Dedicated Grant Mechanism - Indonesia Strengthening Rights and Economies of Adat and Local Communities GRANT No. TF0A4242 Procurement Plan Version No.: 5 Date: Dec 7, 2020 I. General Information 1. Project information: a. Country: Indonesia b. Recipient: Samdhana Institute Indonesia c. Project Name: Strengthening Rights and Economies of Adat and Local Communities (P156473) d. Project Implementing Agency (PIA): The Samdhana Institute 2. Bank’s approval Date of the procurement Plan: a. Version 1: March 1, 2017 b. Version 2: May 14, 2018 c. Version 3: October 3, 2018 d. Version 4: April 24, 2019 e. Version 5: December 7, 2020 3. Date of General Procurement Notice: N/A 4. Period covered by this procurement plan: The procurement plan covers implementation stage of the Project (from March 2017 to December 2021) II. Types of Contract, Bank’s Review Requirements and Applied Methods A. Goods, Works and Non-Consulting Services 1. Procurement Method and Bank’s Review Requirements: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Ref. Procurement Bank’s Review Method No. Method Requirement Threshold 1. Shopping < $ 100,000 No prior review (Goods) (only post review). 2. Shopping < $ 100,000 No prior review (Non-Consulting (only post review). Services and Small 3. Works) Direct Contracting No procurement Each contract ≥ (Goods, Non- method $2,000,000 Consulting Services threshold. equivalent shall and Small Works) Subject to be subject to justification for Bank’s prior review. All other Direct Contracting contracts subject as per para. 3.6 to post review. of the Procurement Justification for Guidelines proposed use of Direct Contracting method in any contract, regardless of value, shall be sent for the Bank’s prior 2. Pre-qualification: Not applicable. approval as part of the procurement plan. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: As set out in Samdhana’s Procurement Manual acceptable for the Bank. 4. Reference to (if any) Project Operational/Procurement Manual: For procurement of contracts under the Shopping method, Samdhana may use its own procurement manual and standard procurement forms acceptable for the Bank. 5. Any Other Special Procurement Arrangements: Retroactive financing of eligible contracts under the procurement plan will be applicable only when permitted in accordance with the Grant Agreement. B. Selection of Consultants 1. Selection Method Thresholds and Bank’s Review Requirements: Selection decisions subject to prior review by Bank as stated in Appendix 1 to the Guidelines for Selection and Employment of Consultants: Ref. Selection Method Bank’s Review Selection Method Threshold Requirement No. 1. Quality and Cost May be applied to Each contract ≥ Based Selection all estimated $1,000,000 (QCBS) - Firms contract value. No equivalent shall be particular threshold. subject to Bank’s prior review. All other contracts subject to post review. (Prior review from technical perspective of only the draft TOR 2. Selection Based on Only for estimated No and prior draftreview cost Consultants’ contract value < $ (only post review). estimate). Qualifications (CQS) 300,000 as per - Firms para. 3.7 of the (Prior review from Consultant technical perspective Guidelines. of only the draft TOR and draft cost estimate). 3. Single Source No selection Each contract ≥ Selection of Firms method threshold. $1,000,000 Subject to equivalent shall be justification for subject to Bank’s Single Source prior review. All other Selection of firms as contracts subject to per para. 3.9 and post review. 3.10 of the Consultant (Prior review from Guidelines. technical perspective of only the draft TOR, justification for use of Single Source Selection method and draft cost estimate, shall be sent for the Bank’s prior approval as part of the procurement plan). Ref. Selection Method Selection Method Threshold Bank’s Review Requirement No. 4. Competitive No threshold. No prior review (only Selection of post review), unless for Individual contract ≥ $ 300,000 Consultants (comparison of at (Draft TOR of all least 3 CVs) contracts, regardless of value, shall be sent for the Bank’s comments before initiating the selection process. In addition, the Bank’s prior review and no objection shall be also obtained for the exceptional deviations from the normal competitive selection procedure of individual consultants subject to the Bank’s expost- review listed in paragraph 5.4 (a)-(c) of the Consultant Guidelines). 5. Sole Source No Threshold. No prior review (only Selection of Subject to post review), unless for Individual justification for use contract ≥ $ 300,000 Consultants of sole source method for (Prior review from selection of technical perspective of individuals as per only the draft TOR, para. 5.4 of the justification for use of Consultant Single Source Selection Guidelines method and draft cost estimate, shall be sent for the Bank’s prior approval as part of the procurement plan). 2. Short list comprising entirely of national consultants: Short list of consultants for services (firms), estimated to cost less than $ 400,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Retroactive financing of eligible contracts under the procurement plan will be applicable only when permitted in accordance with the Grant Agreement. PROCUREMENT Indonesia : Strengthening Rights and Economies of Adat and Local Communities PLAN General Information Country: Indonesia Bank’s Approval Date of the Original Procurement Plan: 2018-05-17 2021-10-21 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P156473 GPN Date: Project Name: Strengthening Rights and Economies of Adat and Local Communities Loan / Credit No: TF / A4242 Samdhana Institute Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Project Management, ID-SAMDHANA-44905-GO- Monitoring and Evaluation, Request for Single Stage - One RFQ / Equipment and TF / A4242 Post Open - National 25,200.00 0.00 Canceled 2018-01-15 2018-03-12 2018-09-08 and Institutional Quotations Envelope materials for project support Development Project Management, ID-SAMDHANA-005-GO-RFQ Monitoring and Evaluation, Request for Single Stage - One / Equipment and materials for TF / A4242 Post Limited 25,200.00 24,038.19 Signed 2018-01-11 2017-12-31 2018-01-27 2018-01-26 2018-01-27 and Institutional Quotations Envelope project support Development Project Management, ID-SAMDHANA-258681-GO- Pending Monitoring and Evaluation, Request for Single Stage - One RFQ / Laptops for Program TF / A4242 Post Limited 4,000.00 0.00 Implementati 2021-10-20 2021-11-05 2021-12-05 and Institutional Quotations Envelope Staff, budget code 3.2.10 on Development NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-SAMDHANA-44906-NC- Project Management, Pending DIR / Vendor for video Monitoring and Evaluation, TF / A4242 Post Direct Selection Direct 37,400.00 0.00 Implementati 2018-01-31 2018-02-05 2018-03-12 2018-09-08 documentation and and Institutional on publication materials Development ID-SAMDHANA-008-NC-DIR Project Management, Pending / Vendor for video Monitoring and Evaluation, TF / A4242 Post Direct Selection Direct 37,400.00 0.00 Implementati 2018-01-31 2019-08-01 2019-09-01 2020-01-31 documentation and and Institutional on publication materials Development CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Project Management, Consultant ID-SAMDHANA-37518-CS- Monitoring and Evaluation, TF / A4242 Post Qualification Open - National 25,000.00 0.00 Canceled 2018-01-02 2018-01-23 2018-03-08 2018-04-07 2018-05-12 2018-11-08 CQS / Audit Firm and Institutional Selection Development Project Management, Consultant ID-SAMDHANA-200892-CS- Monitoring and Evaluation, Pending TF / A4242 Post Qualification Open - National 25,000.00 0.00 2020-11-30 2020-12-02 2020-12-06 2020-12-08 2020-12-13 2021-06-11 CQS / Audit for project DGMI and Institutional Implementation Selection Development INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Project Management, ID-SAMDHANA-44354-CS- Individual Monitoring and Evaluation, INDV / TA for Local TF / A4242 Post Consultant Open 39,000.00 0.00 Canceled 2017-12-05 2018-02-02 2018-02-15 2018-02-19 2018-12-31 and Institutional Communities Selection Development Project Management, ID-SAMDHANA-44352-CS- Individual Monitoring and Evaluation, INDV / TA for Indigenous TF / A4242 Post Consultant Open 39,000.00 0.00 Canceled 2017-12-05 2018-02-02 2018-02-15 2018-02-19 2018-12-31 and Institutional People Selection Development Project Management, Individual ID-SAMDHANA-37520-CS- Monitoring and Evaluation, TF / A4242 Post Consultant Open 39,000.00 0.00 Canceled 2017-12-05 2018-07-03 2018-02-02 2018-02-15 2018-02-19 2018-12-31 INDV / TA for Gender and Institutional Selection Development Project Management, Individual ID-SAMDHANA-44369-CS- Monitoring and Evaluation, TF / A4242 Post Consultant Open 25,000.00 0.00 Canceled 2018-04-02 2018-04-06 2018-04-10 2018-04-12 2018-06-30 INDV / ESMF Specialist and Institutional Selection Development Project Management, ID-SAMDHANA-001-CS- Individual Monitoring and Evaluation, INDV / TA for Local TF / A4242 Post Consultant Limited 39,000.00 28,337.85 Signed 2018-01-26 2017-12-04 2018-01-29 2018-01-29 2018-01-31 2018-02-13 2018-02-13 2018-02-13 2019-12-31 and Institutional Communities Selection Development Page 1 Project Management, ID-SAMDHANA-002-CS- Individual Monitoring and Evaluation, INDV / TA for Indigenous TF / A4242 Post Consultant Limited 39,000.00 18,848.70 Signed 2018-01-26 2018-01-26 2018-01-29 2018-02-06 2018-01-30 2018-02-21 2018-02-13 2018-02-13 2019-12-31 and Institutional People Selection Development Project Management, Individual ID-SAMDHANA-003-CS- Monitoring and Evaluation, TF / A4242 Post Consultant Limited 39,000.00 18,891.90 Signed 2018-01-26 2018-01-24 2018-01-29 2018-01-29 2018-01-31 2018-02-10 2018-02-13 2018-02-13 2019-12-31 INDV / TA for Gender and Institutional Selection Development Project Management, Individual ID-SAMDHANA-004-CS- Monitoring and Evaluation, TF / A4242 Post Consultant Limited 25,000.00 27,834.07 Signed 2018-04-02 2018-04-12 2018-04-04 2018-04-12 2018-04-05 2018-07-24 2018-05-11 2018-08-01 2019-12-31 INDV / ESMF Specialist and Institutional Selection Development Project Management, Individual ID-SAMDHANA-007-CS- Monitoring and Evaluation, Under TF / A4242 Post Consultant Limited 50,000.00 0.00 2019-03-05 2019-03-12 2019-04-15 2019-04-30 2019-05-07 2019-08-31 INDV / Mid-Term Review and Institutional Implementation Selection Development ID-SAMDHANA-006-CS-CDS Project Management, / Consulting firm for Project Monitoring and Evaluation, TF / A4242 Post Direct Selection Direct 25,000.00 7,605.67 Signed 2018-11-30 2018-11-30 2019-01-07 2019-01-07 2019-02-22 2019-04-01 2019-06-30 Financial Audit from July 2017 and Institutional to December 2018 Development Project Management, ID-SAMDHANA-207410-CS- Individual Monitoring and Evaluation, Pending CDS / Safeguard specialist TF / A4242 Post Consultant Direct 11,000.00 0.00 2020-12-03 2020-12-13 2020-12-18 2021-01-04 2021-07-03 and Institutional Implementation consultant on mining Selection Development Page 2