PROCUREMENT PLAN (Textual Part) Project information: Ethiopia, Health MDG Program for Results, IPF Component Project, P160108 Project Implementation agency: Federal Vital Events Registration Agency (FVERA) Date of the Procurement Plan: February 16,2018 Period covered by this Procurement Plan: February 2018 to February 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Section 33(1)(a) from 35-48 of the Proclamation Number 649/2009 of the Ethiopian Federal Government Procurement and Property Administration Proclamation such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. • Open Advertising of the procurement opportunity at the national level; • The procurement is open to eligible firms from any country; • The request for bids/Proposal documents shall require that bidders/proposers submitting Bids/Proposal present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of and compliance with the Bank’s Anti-Corruption Guidelines, including without limitation the bank’s right to sanction and the Bank’s inspection and audit right; • Contracts with an appropriate allocation of responsibilities, risks and liabilities; • Application of Standstill period and Publication of contract award information; • Maintenance of records of the procurement process; and • The Bank has the right to review procurement documentation and activities. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. PROCUREMENT Ethiopia : Ethiopia Health MDG Support Operation PLAN General Information Country: Ethiopia Bank’s Approval Date of the Original Procurement Plan: 2020-04-16 2020-11-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P123531 GPN Date: 2018-03-19 Project Name: Ethiopia Health MDG Support Operation Loan / Credit No: IDA / 60900 I Executing Agency(ies): mmigration, Nationality and Vital Events Agency WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ET/INVEA/48107/GO/RFQ / Procurement of voice Request for Single Stage - One IDA / 60900 Post Limited 3,000.00 0.00 Canceled 2020-03-28 2020-05-23 2020-11-19 recorders for comprehensive Quotations Envelope assessments ET-INVEA-48094-GO-NCB / Under Single Stage - One Printing of registry books IDA / 60900 Post Request for Bids National 272,000.00 0.00 Implementati 2020-05-13 2020-06-04 2020-05-18 2020-06-29 2020-07-29 2020-09-02 2021-03-01 Envelope regions on ET-INVEA-48095-GO-DC / Printing of birth certificates IDA / 60900 Prior Direct Selection Direct 1,099,800.00 0.00 Canceled 2020-05-06 2020-05-11 2020-06-15 2020-12-12 for regions ET-INVEA-48093-GO-NCB / Procurement and distribution Under Single Stage - One 13,708 file cabinet to 9 IDA / 60900 Prior Request for Bids Open - National 4,916,266.00 0.00 Implementati 2020-05-12 2020-08-26 2020-05-17 2020-09-07 2020-06-28 2020-10-06 2020-07-28 2020-09-01 2021-02-28 Envelope region state 2 City on administration ET-INVEA-177099-GO-RFB / Under Single Stage - One Procurement of Birth and IDA / 60900 Post Request for Bids Open - National 900,200.00 0.00 Implementati 2020-06-05 2020-06-01 2020-06-10 2020-07-24 2020-07-22 2020-07-08 2020-08-21 2020-07-16 2020-09-25 2021-03-24 Envelope Death registry books on ET-INVEA-182031-GO-DIR / Under Procurement of Birth and IDA / 60900 Post Direct Selection Direct 998,000.00 0.00 Implementati 2020-07-01 2020-05-26 2020-07-06 2020-08-10 2021-02-06 Death certificates for the use on of the regions Pending ET-INVEA-48112-RFQ-GO / Request for Single Stage - One IDA / 60900 Post Limited 2,500.00 0.00 Implementati 2020-08-03 2020-09-28 2021-03-27 Procurement of Banners Quotations Envelope on Pending PROCUREMENT OF FLYERS / Request for Single Stage - One IDA / 60900 Post Limited 5,720.00 0.00 Implementati 2020-08-02 2020-09-27 2021-03-26 Procurement of flyers Quotations Envelope on ET/INVEA/48108/GO/RFQ / Procurement of workshop Pending Request for Single Stage - One venue and stationary IDA / 60900 Post Limited 10,000.00 0.00 Implementati 2020-08-22 2020-10-17 2021-04-15 Quotations Envelope materials to conduct on procurement training ET-INVEA-188471-GO-RFQ / Pending Request for Single Stage - One Procurement of stationary IDA / 60900 Post Limited 5,000.00 0.00 Implementati 2020-08-19 2020-10-14 2021-04-12 Quotations Envelope materials on ET-INVEA-48114-RFQ-GO / Under Procurement of 25 pieces of Request for Single Stage - One IDA / 60900 Post Limited 2,173.00 0.00 Implementati 2020-09-20 2020-09-10 2020-11-15 2021-05-14 Bags for Comprehensive Quotations Envelope on assessment TOT Staff ET-INVEA-195228-GO-RFQ / Under Procurement of 56 pieces of Request for Single Stage - One IDA / 60900 Post Limited 9,000.00 0.00 Implementati 2020-09-28 2020-09-23 2020-11-23 2021-05-22 voice recorder to be used at Quotations Envelope on comprehensive assessment NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ET/INVEA/48106/GO/RFQ / Under Renting of vehicles to Request for Single Stage - One IDA / 60900 Post Limited 97,000.00 0.00 Implementati 2020-03-25 2020-09-23 2020-05-20 2020-11-16 conduct comprehensive Quotations Envelope on assessment ET-INVEA-48108-RFQ / Pending Procurement of Workshop Request for Single Stage - One IDA / 60900 Post Limited 17,000.00 0.00 Implementati 2020-08-01 2020-09-26 2021-03-25 Venue for CRVS Day at Addis Quotations Envelope on Ababa ET-INVEA-48109-RFQ / Pending Procurement of Workshop Request for Single Stage - One IDA / 60900 Post Limited 43,000.00 0.00 Implementati 2020-10-05 2020-11-30 2021-05-29 venue and Stationary Quotations Envelope on materials at 21 towns and cities ET-INVEA-48110-RFQ / TV Under Request for Single Stage - One spot placement for panel IDA / 60900 Post Limited 12,000.00 0.00 Implementati 2020-08-02 2020-07-24 2020-09-27 2021-03-26 Quotations Envelope discussion about CRVS on Page 1 ET-INVEA-48111-RFQ / Under Transfer short message by Request for Single Stage - One IDA / 60900 Post Limited 20,000.00 0.00 Implementati 2020-08-02 2020-07-24 2020-09-27 2021-03-26 Amharic language for the Quotations Envelope on CRVS Day ET-INVEA/48109/GO/RFQ / Procurement of workshop Pending Request for Single Stage - One venue for the CRVS Staffs on IDA / 60900 Post Limited 46,000.00 0.00 Implementati 2020-08-29 2020-10-24 2021-04-22 Quotations Envelope planning ,Monitoring and on report writing ET -INVEA-48113-GO-RFQ / Under Procurement of Workshop Request for Single Stage - One IDA / 60900 Post Limited 17,400.00 0.00 Implementati 2020-09-19 2020-09-10 2020-11-14 2021-05-13 venue for the Comprehensive Quotations Envelope on assessment TOT Staff ET-INVEA-204709-NC-RFQ / Pending Procurement of workshop Request for Single Stage - One IDA / 60900 Post Limited 15,000.00 0.00 Implementati 2020-11-25 2021-01-20 2021-07-19 venue on the Monitoring and Quotations Envelope on Evaluation of CRVS activities CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ET/INVEA/48005/CQS / Procurement of consultancy Consultant service for the training of IDA / 60900 Post Qualification Open - National 14,000.00 0.00 Under Review 2020-09-04 2020-11-12 2020-09-25 2020-11-08 2020-12-08 2021-01-12 2021-07-11 federal and regional CRVS Selection Staff on planning ET -INVEA-LC-C / Procuremement of Audit Least Cost IDA / 60900 Post Open - National 5,000.00 0.00 Under Review 2020-09-22 2020-09-23 2020-10-13 2020-11-26 2020-12-24 2021-01-23 2021-02-27 2021-04-03 2021-09-30 consultancy service for the Selection year ended 2012 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ET/INVEA/47992/C/IC / To Individual arrange the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted at Implementation Selection Amhara region ET/INVEA/47995/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted in Implementation Selection Gambela region ET/INVEA/47991/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted at Implementation Selection Tigray region ET/INVEA/48000/C/IC / To organize the comprehensive Individual Pending assessment conducted in IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 Implementation Diredawa regional state and in Selection Harere region ET/INVEA/47998/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted in Implementation Selection SNNPR region ET/INVEA/47996/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted in Implementation Selection Benshangul Gumuz region ET/INCEA/47993/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted in Afar Implementation Selection region ET/INVEA/47997/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted in Implementation Selection Oromia region ET/INVEA /48002/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment on police & legal Implementation Selection frame work of the CRVS ET/INVEA/47999/C/IC / To organize the comprehensive Individual Pending assessment conducted in IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 Implementation Addis Ababa Administrative Selection region ET/ INVEA/48003/C/IC / To Individual Pending organize the cause of death at IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 Implementation Federal level Selection ET/INVEA/47994/IC/C / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment conducted in Implementation Selection Somali region Page 2 ET/INVEA/48001/C/IC / To Individual organize the comprehensive Pending IDA / 60900 Post Consultant Open 4,700.00 0.00 2020-03-17 2020-05-05 2020-05-26 2020-06-30 2020-12-27 assessment made at federal Implementation Selection level for Vital statistics Page 3