OFFICIAL DOCUMENTS THE WORLD BANK I13RD * IDA I WORLD BANKGROUP J , 2018 H.E. Said Ali Said Chayhane Minister of Finance and Budget Presidence de l'Union B.P. 521 Moroni Comoros Re: IDA Grant Number D3820-KM Comoros Project under the Fourth Phase of the Regional Communications Infrastructure Program, RCIP-4 Additional Financing Additional Instructions: Disbursement and Financial Information Letter Excellency: I refer to the Additional Financing between the Union of Comoros (the "Recipient") and the International Development Association (the "Bank") for the above-referenced project, of even date herewith. The General Conditions, as defined in the Financing Agreement, provide that the Bank may issue additional instructions regarding the withdrawal of the proceeds of Grant No. D3820-KM ("Grant"), and specify certain financial management reporting and audit requirements. This letter ("Disbursement and Financial Information Letter" or "DFIL"), as revised from time to time, constitutes such additional instructions. The Disbursement Guidelines for Investment Project Financing dated February 2017, ("Disbursement Guidelines") is available in the Bank's public website at https://www.worldbank.or- and its secure website "Client Connection" at https://clientconnection.worldbank.org. The Disbursement Guidelines are an integral part of this Disbursement and Financial Information Letter, and the manner in which the provisions in the guidelines apply to the Grant is specified below. I. Disbursement Arrangements, Withdrawal and Reporting of Grant Proceeds (i) Disbursement Arrangements: * Instructions (Schedule 1). The table provides the disbursement methods, information on registration of authorized signatures, processing of withdrawal applications (including minimum value of applications and processing of advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. (ii) Electronic Delivery. Refer to section 10.01(c) of the General Conditions: * The Bank may permit the Recipient to electronically deliver applications (with supporting documents) through the Bank's web-based portal (https://clientconnection.worldbank.ore) "Client Connection". This option may be -2- affected if: (a) the Recipient has designated in writing, its officials who are authorized to sign and deliver Applications and to receive Secure Identification Credentials ("SIDC") from the Bank for the purpose of delivering such Applications by electronic means; and (b) all such officials designated by the Recipient have registered as users of "Client Connection". The designated officials may deliver Applications electronically by completing the Form 2380, which is accessible through "Client Connection". The Recipient may continue to exercise the option of preparing and delivering Applications in paper form. The Bank reserves the right and may, in its sole discretion, temporarily or permanently disallow the electronic delivery of Applications by the Recipient. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the Bank's public website at https://worldbank.org and "Client Connection"; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits (i) Financial Reports. The Recipient shall prepare and furnish to the Bank not later than forty- five (45) days after the end of each calendar quarter, interim unaudited financial reports (IFR) for the Project covering the quarter. (ii) Audits. Each audit of the Financial Statements shall cover the period of one fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period shall be furnished to the Bank not later than six (6) months after the end of such period. Ill. Other Important Information For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Bank's public website and "Client Connection". The Bank recommends that you register as a user of "Client Connection". From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Grant, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, please contact the Bank by email at clientconnection@worldbank.orp. If you have any queries in relation to the above, please contact Faly Diallo, Finance Officer at fdialloI(_l@worldbank.ore using the above reference. Very truly yours, INTERNATIONAL DEVELOPMENT ASSOCIATION By E 41W Mark R. Lundell Country Director for Comoros Africa Region Attachments 1. Form of Authorized Signatory Letter 2. Statement of Expenditure (SOE) -4- Schedule I Disbursement Arrangements _sslic Information Country Union of Comoros Closing Date June 30, 2021 Recipient Union of Comoros Grant IDA Name of the Project Comoros Project under the Fourth Disbursement Four months after the closing Number D3820 Phase of the Regional Deadline Date date. Communications Infrastructure Subsection 3.7 Program, RCIP-4 ** Disbursement Methods and Supporting Documentation Disbursement Methods Methods Supporting Documentation Section 2 (**) Subsections 4.3 and 4.4 (**) Direct Payment Yes Copy of records Reimbursement Yes Statement of Expenditure (SOE) in the format provided in Attachment 2 of the DFIL Designated Account Yes Statement of Expenditure (SOE) in the format provided in Attachment 2 of the DFIL Bank Statement Reconciliation Special Commitments Yes Copy of Letter of Credit Designated Account (Sections 5 and 6 * Type Segregated Ceiling Fixed Financial Institution - Central Bank of Comoros C KMF Name uencv Frequency of Reporting Quarterly Amount USD 800,000 equivalent Subsection 6.3 (**) Amount Minimum Value of Appcain (sbetin35 The minimum value of applications for Direct Payment and Special Commitment Issuance is equivalent to 20 percent of the ceiling Designated Account. Antherked Sigatures (Subsection 3.1 and 3.2 **) Theformfor Authorized Signatories Letter isprovided in Attachment 1 of this letter Withdrawal and Documentation Applications (Subsection 3.3 and 3.4**) (i) Authorized Signatures (subsection 3.1). A letter in the Form attached (Attachment 2) should be furnished to the World Bank at the address indicated below providing the name(s) and specimen signature(s) of the official(s) authorized to sign Applications: The World Bank Resident Mission -5- Union of Comoros Attention: Mark R. Lundell. Country Director for Comoros (ii) Applications (subsections 3.2 - 3.3). Please provide completed and signed (a) applications for withdrawal. together with supporting documents. and (b) applications for special commitments. together with a copy of the commercial bank letter of credit. to the address indicated below: The World Bank, Loan Operations and Trust Funds Department Delta Center, 13th Floor, Menengai Road, Upper Hill, Nairobi, Kenya. 1. All other supporting documentation for SOEs should be retained by the project management or Recipient and must be made available for review by periodic World Bank missions and internal and external auditors. 2. Funds from the Designated Account may be transferred to Transactions Accounts to meet eligible expenditures, if transactions and balance in these accounts are included in all project financial reports.