PROCUREMENT PLAN (Textual Part) Project information: Samoa Agriculture and Fishery Productivity and Marketing Project (SAFPROM) P165873 Project Implementation agency: Ministry of Agriculture and Fisheries Date of the Procurement Plan: October 18,2018 Period covered by this Procurement Plan: October 2018 to September 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Public Finance Management Act 2001 (Section XII Procurement and Contracts), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable for those contracts identified in the Procurement Plan tables PROCUREMENT Samoa : Samoa Agriculture & Fisheries Productivity and Marketing Project (SAFPROM) PLAN General Information Country: Samoa Bank’s Approval Date of the Original Procurement Plan: 2018-10-18 2019-10-02 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P165873 GPN Date: Project Name: Samoa Agriculture & Fisheries Productivity and Marketing Project (SAFPROM) Loan / Credit No: / , IDA / D4380 Executing Agency(ies): Ministry of Agriculture and Fisheries WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual WS-MAF-114193-CW-RFB / Strengthening the Pending Construction of civil works Single Stage - One / performance of selected Post Request for Bids Open - National 900,000.00 0.00 Implementati 2019-08-01 2019-08-06 2019-09-17 2019-10-17 2019-11-21 2020-05-19 for the Second Phase of Envelope value-chains on State Slaughter Unit WS-MAF-114379-CW-RFB / Strengthening the Single Stage - One Construction of Veterinary / performance of selected Post Request for Bids Open - National 40,000.00 0.00 Canceled 2019-12-15 2019-12-20 2020-01-31 2020-03-01 2020-04-05 2020-10-02 Envelope lab in Savaii value-chains GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Strengthening the Pending WS-MAF-117071-GO-RFB / Open - Single Stage - One IDA / D4380 performance of selected Post Request for Bids 90,000.00 0.00 Implementati 2019-06-30 2019-07-05 2019-08-16 2019-09-15 2019-10-20 2020-04-17 Supply of crops equipment International Envelope value-chains on WS-MAF-117357-GO-RFB / Strengthening the Pending Monitoring, control and Single Stage - One / performance of selected Post Request for Bids Open - National 200,000.00 0.00 Implementati 2019-09-30 2019-10-05 2019-11-16 2019-12-16 2020-01-20 2020-07-18 surveillance Office Envelope value-chains on Equipment WS-MAF-117360-GO-RFB / Supply (with installation Strengthening the Pending Open - Single Stage - One service) of premanufactured / performance of selected Prior Request for Bids 600,000.00 0.00 Implementati 2019-05-30 2019-06-04 2019-07-16 2019-08-15 2019-09-19 2020-03-17 International Envelope State Slaughter Unit value-chains on equipment WS-MAF-128580-GO-RFQ / Strengthening the Pending Request for Open - Single Stage - One Probes and thermo reader IDA / D4380 performance of selected Post 2,800.00 0.00 Implementati 2019-09-07 2019-11-02 2020-04-30 Quotations International Envelope for Crops Division value-chains on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 WS-MAF-118147-NC-RFB / Training and workshops Non public servants including Strengthening the Pending Single Stage - One public awareness raising and / performance of selected Prior Request for Bids Open - National 600,000.00 0.00 Implementati 2019-09-02 2019-09-07 2019-10-19 2019-11-18 2019-12-23 2020-06-20 Envelope communication, policy value-chains on dialogue and development stakeholder consultation WS-MAF-118146-NC-RFB / Strengthening the Pending E-vouchers system Single Stage - One / performance of selected Post Request for Bids Limited 150,000.00 0.00 Implementati 2019-09-01 2019-09-06 2019-10-21 2019-11-20 2019-12-25 2020-06-22 maintenance, operation and Envelope value-chains on support CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual WS-MAF-82611-CS-INDV / Consultancy services to Individual conduct the mid-term review / Post Consultant Open 28,180.00 17,951.59 Completed 2018-10-18 2018-12-06 2018-12-27 2019-01-31 2019-07-30 of the Agriculture Sector Selection Plan 2016-2020 Individual WS-MAF-82614-CS-INDV / Strengthening National Under / Post Consultant Open 42,200.00 0.00 2018-10-18 2018-12-06 2018-12-27 2019-01-31 2019-07-30 Procurement Consultant Institutions Implementation Selection WS-MAF-82616-CS-INDV / Matching Grant Program Specialist: Individual Strengthening National Consultancy services to IDA / D4380 Post Consultant Open 42,100.00 42,100.00 Signed 2018-10-18 2018-12-06 2018-12-27 2019-01-31 2019-07-30 Institutions support SAFPROM PPA - Selection development of the Matching Grant Program (MGP) Individual WS-MAF-82612-CS-INDV / Under / Post Consultant Open 31,500.00 0.00 2018-10-18 2018-12-06 2018-12-27 2019-01-31 2019-07-30 Safeguard Consultant (IC 15) Implementation Selection WS-MAF-83724-CS-INDV / Consultancy services to Individual Strengthening National assess the Ministry of IDA / D4380 Post Consultant Open 28,180.00 26,947.13 Signed 2018-10-25 2018-12-13 2019-01-03 2019-02-07 2019-08-06 Institutions Agriculture & Fisheries Selection (MAF) Skill Gap Capacity WS-MAF-112034-CS-INDV / Consultant for value chain assessment of apiculture and Strengthening the Individual Under crop products and livestock / performance of selected Post Consultant Open 28,180.00 0.00 2019-06-30 2019-08-18 2019-09-08 2019-10-13 2020-04-10 Implementation (honey, black pepper, value-chains Selection turmeric, lettuce, head cabbage, capsicum tomatoes) Page 2 WS-MAF-112038-CS-INDV / Advisory on improvement in ASCD establishment and Individual Pending agriculture and fishery / project management, M&E Post Consultant Open 28,180.00 0.00 2019-06-30 2019-08-18 2019-09-08 2019-10-13 2020-04-10 Implementation occupational health and and communication Selection safety (OHS) WS-MAF-112041-CS-INDV / Consultant for assessing ASCD establishment and Individual viable livelihood Pending / project management, M&E Post Consultant Open 28,180.00 0.00 2019-06-30 2019-08-18 2019-09-08 2019-10-13 2020-04-10 opportunities for Community Implementation and communication Selection Based Fisheries Management (CBFM) communities WS-MAF-112292-CS-INDV / ASCD establishment and Individual Consultant's assistance in Pending / project management, M&E Post Consultant Open 34,000.00 0.00 2019-07-30 2019-09-17 2019-10-08 2019-11-12 2020-05-10 Socio-Economics catch Implementation and communication Selection surveys WS-MAF-112293-CS-INDV / ASCD establishment and Individual Consultant for assessing Under / project management, M&E Post Consultant Open 28,180.00 0.00 2019-06-30 2019-08-18 2019-09-08 2019-10-13 2020-04-10 business investment potential Implementation and communication Selection in the livestock sub sector WS-MAF-113839-CS-INDV / ASCD establishment and Individual Project Coordinator (Head of IDA / D4380 project management, M&E Post Consultant Open 80,000.00 32,928.51 Signed 2019-05-20 2019-07-08 2019-07-29 2019-09-02 2020-02-29 ASCD) and communication Selection ASCD establishment and Individual WS-MAF-113840-CS-INDV / IDA / D4380 project management, M&E Post Consultant Open 50,000.00 18,393.19 Signed 2019-05-07 2019-06-25 2019-07-16 2019-08-20 2020-02-16 Principal Procurement Officer and communication Selection WS-MAF-113841-CS-INDV / ASCD establishment and Individual Principal Financial and IDA / D4380 project management, M&E Post Consultant Open 50,000.00 18,067.65 Terminated 2019-05-07 2019-06-25 2019-07-16 2019-08-20 2020-02-16 Management Officer for and communication Selection ASCD WS-MAF-113842-CS-INDV / ASCD establishment and Individual Under Principal Safeguards Officer / project management, M&E Post Consultant Open 50,000.00 0.00 2019-05-07 2019-06-25 2019-07-16 2019-08-20 2020-02-16 Implementation for ASCD and communication Selection WS-MAF-113846-CS-INDV / ASCD establishment and Individual Principal Monitoring and IDA / D4380 project management, M&E Post Consultant Open 50,000.00 18,067.65 Signed 2019-05-07 2019-06-25 2019-07-16 2019-08-20 2020-02-16 Evaluation Officer for ASCD and communication Selection WS-MAF-113835-CS-INDV / Strengthening the Individual Pending Livestock Service Extension / performance of selected Post Consultant Open 28,180.00 0.00 2019-06-30 2019-08-18 2019-09-08 2019-10-13 2020-04-10 Implementation Consultant value-chains Selection WS-MAF-112031-CS-INDV / Strengthening the Individual Consultant for value chain Pending / performance of selected Post Consultant Open 41,236.00 0.00 2019-06-30 2019-08-18 2019-09-08 2019-10-13 2020-04-10 analysis of opportunities for Implementation value-chains Selection small-scale fisheries WS-MAF-113837-CS-CDS / Strengthening the Design and Supervision Pending / performance of selected Post Direct Selection Direct 100,000.00 0.00 2019-11-01 2019-11-11 2020-01-15 2020-07-13 services for construction of Implementation value-chains the second phase of SSU WS-MAF-112294-CS-INDV / Consultancy services to assess, develop and ASCD establishment and Individual Under operationalize a Management / project management, M&E Post Consultant Open 28,180.00 0.00 2019-06-30 2019-08-18 2019-09-08 2019-10-13 2020-04-10 Implementation Information system (MIS) for and communication Selection the Ministry of Agriculture and Fisheries Page 3 WS-MAF-126328-CS-INDV / ASCD establishment and Individual Under New Principal Financial and IDA / D4380 project management, M&E Post Consultant Open 50,000.00 0.00 2019-08-07 2019-09-25 2019-10-16 2019-11-20 2020-05-18 Implementation Management Officer and communication Selection WS-MAF-128584-CS-INDV / ASCD establishment and Individual Pending Administrative Officer- IDA / D4380 project management, M&E Post Consultant Open 68,457.70 0.00 2019-09-02 2019-10-21 2019-11-11 2019-12-16 2020-06-13 Implementation Secretary and communication Selection ASCD establishment and Individual WS-MAF-128587-CS-INDV / Pending IDA / D4380 project management, M&E Post Consultant Open 29,882.13 0.00 2019-09-02 2019-10-21 2019-11-11 2019-12-16 2020-06-13 Driver Implementation and communication Selection Page 4