93473 AIDE MEMOIRE Malawi Implementation Support Mission for the Irrigation, Rural Livelihood and Agricultural Development Project P084148 October 27 – November 6, 2014 INTRODUCTION AND ACKNOWLEDGEMENTS 1. A Joint World Bank and Government of Malawi (GOM) team undertook an implementation Support Mission1 for the Malawi Irrigation, Rural Livelihoods and Agricultural Development Project (IRLADP). This implementation support mission focused on assessing the overall project outcome, reviewing overall progress to date, unfinished project activities, ICR preparations and project closure requirements. The mission took place 2 months before scheduled project closure on December 31, 2014. During the mission, a six month extension was discussed and later approved upon a restructuring and extension request. The new project closing date is now June 30, 2015. 2. As part of the mission, the team worked jointly to develop the planning of final project activities. Specifically, the mission: (a) reviewed implementation progress, (b) took stock and developed timeline for implementing remaining activities before project closes, (c) reviewed procurement and financial management, (d) discussed the possible extension to facilitate Shire Valley Irrigation Project studies; and (e) discussed requirements and prepared a timetable for preparing the project’s ICR; and (f) discussed important formalities and procedures in project closure. 3. The mission held detailed discussions with the Government’s counterpart team including key staff from implementing departments such as Planning Division, Agricultural Extension, Land Resources Conservation, Crops, Research (MoAFS), the Department of Irrigation (MoWDI), and the Project Coordination Unit (PCU). The mission also conducted field visits that provided an opportunity to discuss project results with beneficiaries. The World Bank Team expresses its gratitude for the support and cooperation it received from Government of Malawi and the Project Coordination Unit throughout the mission period. This Aide Memoire presents the key issues discussed and agreed upon during a wrap-up meeting held on November 5, 2014 at the Ministry of Agriculture and chaired by Mr. Nyandule-Phiri for the Secretary for Agriculture. 4. This Aide Memoire focuses on implementation progress as reported for October 2014 and sets out an action plan for final project activities as well as next steps on the Shire Valley Irrigation Project. A more detailed description of progress is provided in the Project’s progress report, Annex 4. The ICR mission for the project is tentatively planned for February 2014. 5. The last mission rated overall achievement and implementation progress as satisfactory. Last mission’s action plan was reviewed, the drafts for the Annual Work Plan and Budgets were discussed, procurement progress was assessed and importance of sticking to deadlines was emphasized. The project maintains 1 The mission was led by Pieter Waalewijn (Sr. Water Resources Specialist, TTL) from the World Bank and other members of the World Bank team included Messrs Olivier Durand (Senior Agriculture Specialist), Samuel Taffesse (Sr. Operations Officer, leading ICR team) and Hanane Ahmed (Young Professional, ICR team), Steven Mhone (Procurement Specialist), Trust Chimaliro (Financial Management Specialist), Francis Samson Nkoka (Disaster Risk Management Specialist), Esther Lozo (Operations Analyst), Zeria Banda (Communications Specialist) and Tamara Mwafongo (Team Assistant). satisfactory rating, but a strong push is required towards the end of the Project to satisfactorily close all activities . CONTEXT 6. The project was approved by the Board of the Bank on 29 November 2005 and became effective 26 May 2006. The original PDO was to: (i) raise agricultural productivity and net incomes of approximately 196,550 poor rural households in 11 targeted districts in Malawi; and (ii) strengthen recipient institutional capacity for long term irrigation development. The original closing date of the project was June 30, 2012. The project had two additional financing – in September 2010 and July 2012. 7. Since the second additional financing and upscaling of the project approved in July 2012, the PDO was revised and is to (i) increase agricultural productivity of poor rural households in all districts; and (ii) strengthen institutional capacity for long-term irrigation development. 8. Alongside this change, the composition of components was revised to provide clarity to project structure, and to add a component on contingency financing, which will allow for rapid response in future emergencies: The revised project has 5 components: (i) Irrigation Rehabilitation and Development and Catchment Conservation; (ii) Farmer Services and Livelihood Fund; (iii) Institutional Development and Capacity Enhancement; (iv) Project Coordination, Monitoring and Evaluation; and (v) Contingency for Disaster Risk Response. KEY FINDINGS/PROGRESS OF IMPLEMENTATION General findings 9. The mission achieved all of its objectives. In general, Implementation progress is determined to be Satisfactory. However, there are some critical activities that need to be completed. The last IFA round is well advanced in terms of works. Procurement and delivery of inputs needs to be urgently finalized. Institutional support is progressing as planned, and the strategic new assignment developing the irrigation master plan and investment framework is underway. Continued delays were observed particularly in the procurement of studies for Shire Valley Irrigation Project, pipeline feasibility studies for medium and small scale irrigation, and finalization of works on a number of new SSI schemes. Overall, the PCU has been effectively managing the project’s activities. 10. Project finance utilization rate is at 94%. A detailed assessment of commitments, and projections was discussed and it was confirmed that the funds could be disbursed by December 2014 except for the pipeline irrigation studies, and other selected critical activities, for which the Government requested an extension, which was approved following the mission. It was discussed that normal project activities will still close on 31 December 2014, but financing will remain available for these activities under the new project closing date of 30 June 2015. While it was already clear that SVIP preparatory studies cannot be completed during the remaining project period, all other studies and works are scheduled to be completed. Overall Project Status: 11. Overall, available evidence indicate that the progress towards the project PDO and the IP are satisfactory. The Project has surpassed all the key PDO indicators as depicted in the following table. Table 1: Status of Key PDO Indicators as of Oct. 2014. Indicator Unit of Target for End of Actual Status Achievement -- % measure Project (Dec. 2014) (Oct. 2014) of target Increase in crop yield Maize Tons/ha 3.2 3.9 122% Rice % 2 3.6 180% Increase in farm sales in targeted % 40 43 107.5% rural Households -- % increase in LCU Direct project Beneficiaries # 500,000 841,235 168.2% Female beneficiaries % 40 46.4 116.0% Overall Achievement of the Project 12. During the mission, the project team traveled to visit irrigation schemes and to discuss directly with the beneficiaries the project’s outcome and the changes it has ushered-in in their farming system. The mission also conducted extensive discussion with PCU staff and with staff of MAIWD. Overall, the project has a number of additional impacts that is not captured by the above PDO indicators but is expected to be documented and evidence provided through the independent evaluation that started field data collection during the week of November 9th. While the results in productivity enhancement given above are the averages, some schemes (e.g. Domasi) reported a grain productivity of 9,759kg/ha – by any measure this is a major achievement for Malawi small scale irrigation scheme. Additional impacts include enhanced saving of farmers; processing, packing & marketing of products (rice, honey, for example); opened additional areas for irrigation agriculture; enhanced crop intensity; created self-sufficiency (and surplus) in improved rice seed; ensured that all farmers use certified seed; improved food security; introduced a number of new technologies; piloted innovative schemes; supported institutional development including the development of guidelines that are used by farmers, extension agents, other donors and local governments (such as in public works), to mention the most relevant ones. The impacts of the project are many that will be systematically documented as part of the ICR. 13. Against this overall backdrop the Bank rates performance against overall PDO and Implementation Progress as Satisfactory. Updates of the overall performance ratings and indicators for Results Framework are provided in Annex 1 and 2. 14. A number of critical elements need to be resolved urgently or continue to require close attention. This critically includes completion of all works, conclusion of all SVIP procurements, procurement and IFA completion, as well as completion of required activities to satisfactorily close the project. More specific recommendations have been included in the component sections of this Aide Memoire, whereas overall progress is captured in the Project progress report included as Annex 4. Component 1: Irrigation Rehabilitation and Development and Catchment Conservation 15. Most of the works under this component are completed or are nearing completion. These include irrigation rehabilitation and new irrigation development, rainwater harvesting activities in the erosion hotspots upstream of the irrigation schemes, and also the implementation and documentation of safeguards instruments. 16. Completion of irrigation works: Most of the irrigation works are completed, but the latest batch of schemes still needs a significant percentage of work to be completed. It was discussed that close monitoring, including increasing department supervision and support to the design consultant to ensure full time presence and DoI agreed to these measures. It was noted during the mission that water measurement structures (simple flumes) were not included in all the rehabilitation schemes. Since these are critical to improved system management and performance it is suggested to still consider their inclusion in project activities. 17. The Irrigation Masterplan and Investment Framework consultancy is progressing well and already has delivered very interesting interim insights and outputs. The mission reiterates last mission’s recommendation that frequent consultation with and explanation of the concepts to stakeholders will be very important for the quality of the final product and its uptake. This may require some more time beyond the end of December 2014 to ensure all stakeholders’ views are adequately reflected. It is also important the IMPIF is formally adopted by the Government of Malawi as its investment framework. 18. Studies for pipeline investments, including the feasibility level studies for medium scale irrigation schemes need to be closely supervised on quality and timing. These are important for the next generation of investments by DoI and should reflect the lessons learned under IRLADP. A number of these studies could proceed immediately for investments under upcoming project financing and it will be important to complete these in time for appraisals. The SVIP Preparatory studies and other preparatory activities funded under IRLADP continue to be severely delayed in their procurement although most processes are now nearly complete. Especially the recruitment of the SVIP coordinator appears a critical step to then have a more dedicated team working on the preparation of this transformational project, and this would need to be completed soonest. 19. Safeguards implementation has been assessed as satisfactory, with comprehensive environmental and social screening of sub – projects such as Input for Assets (IFA) sub-projects now being a standard practice, and simple and practical environmental and social management plans for subprojects are being routinely drawn up, budgeted for and implemented, including PMPs. Training on the same covered local council staff, extension workers, project committees and project beneficiaries. Most reviewed schemes had water abstraction rights in place and interventions have been planned with integration of environmental conservation measures such as land and water conservation measures, agro forestry activities within irrigation schemes. The project continued to support drawing up of land use agreements in irrigation schemes it supports, and these are well recorded. The mission discussed sustainability measures for continuing some of the activities beyond the project period and recommended that departments of Forestry and Land Resources provide for continued support to community nurseries for instance. Component 2 Farmer Services and Livelihoods Funds (FSLF): 20. Under this component a number of important achievements are made. The most significant achievement made relates to productivity growth by farmers that have been adopting new technologies in the irrigation schemes especially under SRI. On average, the irrigation schemes have achieved more than 5 ton/ha under SRI. In fact, the biggest achievement is recorded in Domasi (9.8 ton/ha) and Wezide (7.8 ton/ha). The IFA program under this component has managed to reach more than 94,000 beneficiaries in the last reporting period, one Farmer-Based Organization (FBO) won an award during National Agriculture Fair and one entered into an agreement with WFP to supply rice. Although this component has made important in-roads towards improving farmers’ access to market, the improvement is not uniform and in fact some farmers group have found it difficult to sell their surplus improved rice seed. It was recognized that the support to improving access to market is an activity that requires a long-term engagement that entails continues support to WUA and FBO by marketing and business specialists. This activity is one possible area that IFAD could consider supporting as part of its project under preparation. Farm machinery support is getting a slow start with only limited numbers of weeders produced by manufacturers and bought by farmers. At the same time, the model seems to work and it will require some upscaling in training more welders closer to the schemes and allow more competition and support. 21. The project is supporting one final round of IFA for 45,000 beneficiaries. The mission noted that work was progressing, but input procurement and delivery was delayed. It was recognized that this work needs to receive prioritization to ensure beneficiaries receive their inputs in time for the agricultural season. It was also recognized that good oversight is required to ensure that quality is not compromised in this final round of public works under IFA. The Ministry informed it has put measures in place and deliberately reduced number of beneficiaries to ensure that all works can be finalized within the remaining project period. 22. It was observed that the FBO TA support was yielding good outputs and was well appreciated by participating FBOs. The mission reiterated the recommendation to discuss practical modalities for follow on support by the Ministry beyond the project closure date. In parallel, the FBO impact evaluation study still needs complementary analysis on financial performance of the FBOs and practical way forward was discussed and agreed. Component 3: Institutional Development and Capacity Enhancement 23. With the formal IMT process for Muona irrigation scheme completed, the component has successfully completed the original targets of transferring irrigation management for rehabilitated schemes. With the second additional financing the target was extended to include all other government managed schemes. This process is well underway, but requires still serious follow-up with Ministry of Justice on the legal incorporation of WUAs under the trustees act. 24. The project delivered the first hands-on irrigation planning, design, and management course conducted for front level irrigation staff and is currently conducting a second course for a wide variety of irrigation engineers in private sector, NGOs, etc, to further strengthen the practical skills of frontline irrigation specialists and engineers. The aim of the project is practical in-field techniques and processes based on frequently observed design and management problems in small scale irrigation development in Malawi. It will be important to critically evaluate both trainings and document key lessons and advise on future trainings, as well as on the need/modality to institutionalize this form of training in the sector. Component 4: Project Coordination, Monitoring and Evaluation 25. The project carried out a qualitative lessons learnt exercise, which enabled project implementers to reflect on project design, implementation arrangements and adaptive management and project changes and impacts. This exercise generated valuable lessons for follow on interventions in the same areas. Under IRLADP the implementing agencies piloted many new methodologies and it was implemented in an increasingly decentralized context. This information has been shared with sister and upcoming projects, and it was agreed that key lessons need to be effectively communicated through the relevant technical working groups and among project implementers. The endline survey and impact evaluation is still to be completed. The ICR requirements were discussed, focusing on documenting evidence for M&E data and project impacts and key points are presented in the next section of the Aide Memoire. 26. Procurement: The procurement rating of the project during the current mission has been maintained as Satisfactory as key contracts for goods and consultancy services have been signed and the project is on course to finalize the remaining contracts before project closure. As the project closure date is approaching, there is need to seriously monitor all contracts so that they deliver all the services and goods by closing date of December 31, 2014 for them to be eligible for IDA financing. The project had submitted a revised procurement plan in August 2014 which outlined activities to be undertaken before project closure. The Bank advised the project to procure all goods and services in the remaining period of the project and take an inventory of all the vehicles and other equipment and hand them to the relevant line ministries and departments. 27. Highlights of key procurements are as follows: (a) Contract for Maize Seed was awarded to Seedco for USD 1,243,223.00. All the Goods were delivered by May 30, 2014. (b) Contract for NPK Fertilizer Lot 1 was awarded to Export Trading for USD 285,563.75; whilst Lots 2, 3, 4 and 5 was awarded to Sealand Investments for US$ 1, 93,274.49. All the inputs were delivered by June 30, 2014. (c) Contract for Urea Fertilizer Lots 1,2,3,4 and 5 was awarded to Export Trading for USD 1, 277,958.00. All the fertilizer was delivered by July 30, 2014. The tender for Maize Seed for Lots 1, 2, 3 and 4 was awarded to Seedco for USD 555,316.30 whilst Lot 5 was awarded to Pannar Seed at USD 107,293.00. Various contracts for Shire Valley Irrigation Project are still on going with some not yet awarded. For regular IRLADP contracts these will end with end of the project on December 31, 2014. The project must ensure that services have been delivered and invoices submitted before project closure for them to be eligible for payment by the project. 28. Procurement Post Review: The Bank undertook a PPR on 29 October 2014 and the preliminary report will be shared with the project. The Bank was unable to review the contract for rehabilitation of Miyombo irrigation scheme as the file was not available. 29. Financial management: The IRLADP FM system has been reviewed and assessed as satisfactory while risk remains substantial. The project is current on all reporting requirements. The audit of project’s financial statements for the year ended June 2014 is in progress and the report is expected to be submitted not later than the deadline date of December 31, 2014. Cumulative disbursement on all credits and grants is at $114 million (98.7%) from a total provision of $115 million (including gains). The actual amount utilized to date is $ 104 million (92%) out of total disbursed. It is expected that most of remaining funds, except those earmarked for Shire Valley Irrigation preparatory activities, will be utilized by December 31, 2014. The activities to be financed from these funds are only those that will be accomplished on or before December 31, 2014. However actual payment could take place within the four months grace period for settlement of outstanding invoices on close of the project. The only activity taking place after closing date that may be financed out of IDA credit or grant is the audit of the project’s final financial statements. The eligible expense is strictly the cost pertaining to the auditor and does not include project staff costs and other associated operating expenses. The government should therefore make a provision for closing arrangements including carrying out the final audit. The Bank team stressed that this disbursement grace period is applicable only for activities that are completed and delivered before the closing date (December 31, 2014). However, disbursement towards the specific activities that the project will continue to finance, will follow the established procedure under IRLADP. However, following the down-sizing of the PCU, if the signatory is changed, this will be adjusted. The Bank team also brought to the attention of the counterpart that the Bank will closely monitor the status of Designated Project Account. Without commitments Current trovision hriginal Amounts including gains Disburse'nt to Date Funds Available % Financing Sources XDR USD USD USD IDA H1900 27,600,000.00 40,000,000.00 42,752,952.00 42,750,656.60 2,295.40 99.99 Additional Financing I IDA 48060 (AFI) 8,600,000.00 12,700,000.00 13,321,572.00 13,308,305.53 13,266.47 99.90 Additional Financing II IDA 51410 (AF II) 16,600,000.00 25,000,000.00 25,290,266.00 24,204,881.66 1,085,384.34 95.71 IDA H7930 (AF II) 16,600,000.00 25,000,000.00 25,290,266.00 25,290,266.00 - 100.00 ThTAL 74,900,000.00 110,700,000.00 115,120,491.00 113,614,018.13 1,100,946.21 98.69 IDA Q4440 413,448.28 599,500.00 599,500.00 599,500.00 100.00 Component 5: Contingency for Disaster Risk Response 30. Contingency Financing Component: Triggering the component was not requested as no national disaster requiring rapid assistance occurred. The disaster risk manual for implementation of the contingency financing component has been finalized. While it is unlikely that the component will be triggered under the remainder of the project, as most rapid onset disasters are climate related, DODMA, IRLADP and WB plan to discuss and clarify on how to improve the triggers for contingency financing, for possible inclusion in future operations. A team comprising IRLAD, DODMA and WB will discuss to come up with reasonable processes and steps which could be considered to activate the component for different levels/types of disasters. After this discussion the manual will be updated shared to stakeholders and WB for consideration for use in subsequent operations. PROJECT CLOSING ARRANGEMENTS 31. The project will be now be closing by June 30, 2015. However, activities related to pipeline investments (including Shire Valley Irrigation Project) and some strategic activities will continue to be implemented during an additional six months extension period. That is to say, all IRLADP project financed activities will be completed except the studies related to SVIP and preparation of the final evaluation of the project. As part of project closing activities the following points were discussed between IRLADP, participating Government departments and the Bank mission. 32. ICR Preparation: The Bank, by its operational guidelines, requires preparation of ICRs for all operations to increase development effectiveness, through among others lesson learning and application. Lessons learned from such operations are especially critical input for follow-on operations. The ICR process allows partners, the borrower, stakeholder and the Bank to participate and reflect on project implementation and impact. Cognizant of these facts, the Bank will prepare an ICR for IRLADP. This is a critical period in this process of ICR preparation. Before the project closes and project staff move to other assignments, the exercise of the ICR has to start to capture the full impact and history of the project. To kick-start the process, the mission discussed the responsibilities of the Borrower, partners and the Bank in the preparation of the final completion of the project and established a timetable to govern the delivery of the different tasks leading to the preparation of the ICR. (See Annex 3). 33. Transfer of Project Equipment: During this mission and the time leading to it, the Bank team and the PCU discussed on the need to properly handle the transfer of equipment acquired through this project. To this effect, it was learned that the Ministry of Agriculture, Irrigation and Water Development is considering the transfer of the equipment to the different departments and a decision is expected soon. However, some equipment, commensurate with the down-sized PCU, will continue to remain within the PCU until the activities for which extension is sought are finalized. Any other equipment transferred to Districts also will be documented. The decision to allocate the equipment used by PCU to a given unit has to be completed soon and the equipment transferred before December 31, 2014. 34. Documentation of Project Success Stories: Results of the various initiatives implemented by the project will be documented through a multimedia package consisting of a video documentary, a results booklet/magazine, newspaper pullout, and photo database. The video and booklet will be distributed as complementary products. The newspaper pullouts will be a series of 3 four-paged pullouts showcasing success stories as follows: 1st Issue: Irrigation rehabilitation and development – national, small, medium, and mini- schemes; 2nd Issue: Farmer services and livelihoods; 3rd Issue: Institutional development and community mobilization – showcasing capacity building in Department of Irrigation and Water Users Associations, and mobilization of communities to engage in development based on their needs. The photo database will contain at least 1000 images freshly captured and those from existing project collections. AGREEMENTS REACHED AND PENDING ACTIONS/NEXT STEPS Action Description Timeframe Comp. Responsible Entity/Official 1 Close and fulltime supervision of ongoing and delayed Ongoing until 15 1 Department of Irrigation irrigation works December 2014 2 Ensure wide consultation and implementation plan for February 28, 2015 1 Department of Irrigation IMPIF 3 Officially adopt the IMPIF March 31, 2015 1 Department of Irrigation 4 Conclude all SVIP procurements and sign all contracts 15 December 2014 1 Department of Irrigation / PCU 5 Appoint SVIP coordinator 15 December 2014 1 Department of Irrigation / PCU 6 Develop specific sustainability plan for catchment 31 December 2014 1 DLRC management activities 7 Closely supervise and complete all IFA input 15 December 2014 2 Districts/Outreach distribution and works Offices 8 Facilitate scaling up manufacturing and trading in SRI 31 December 2014 2 DAES / Crops equipment 9 Finalize FBO impact evaluation 31 January 2014 2 PCU/DAES 10 Finalize arrangements for extending FBO TA input 31 December 2014 2 PCU/DAES 11 Finalize all WUA incorporations and IMTs for 31 December 2014 3 PCU/IWMU outstanding schemes 12 Complete endline survey and impact evaluation February 28 2014 4 All agencies 13 Complete ICR As per schedule in 4 All agencies Annex 3 14 Transfer of Project Equipment 31 December 2014 4 PCU 15 Documentation of Project Success Stories 31 December 2014 4 PCU 16 Complete annotated new version of contingency 31 December 2014 5 PCU/WB/MoAFS/DoDMA financing manual for use in future operations DISCLOSURE 35. The Government of Malawi and World Bank confirm their understanding and agreement to publicly disclose this Aide Memoire (excluding Annex 4). The disclosure of this Aide Memoire was discussed and agreed to with the Ministry of Agriculture, Irrigation and Water Development, at the wrap-up meeting. Annex 1 - Performance Assessment Component Oct Apr Nov Comment 2013 2014 2014 rating rating rating Irrigation Rehab and MS S S While there is a lot of work ahead, progress under the Development component has been better than before, with the notable Catchment Cons. exception of critical studies on future schemes and the SVIP preparatory studies. Farmer Services and S MS S Activities are showing results. FBO support requires a good Livelihood Fund follow up and exit strategy. Instit Devt & S S S Activities on WUA and IMT support are ongoing, and critical Capacity milestones as the actual IMT for the rehab schemes have been Enhancement carried out. Project S S S The project is well managed and addresses implementation ManagementM&E issues properly. M&E is generally good. Contingency for S S S The manual was finalized and discussions on future design of Disaster Response the instrument are ongoing. The component has not been triggered or required. Safeguards S S S The project maintains satisfactory performance for both environmental and social safeguards as implementation and documentation of implementation of instruments is adequate. Procurement S S S Most procurement delayed against the dashboard and this has caused problems for some of the assignments. On procedures, procurement has been rated satisfactory. FM S S S Many of the FM issues found in the first upscaled IFA have been combated, and reporting has improved. FM systems are generally adequate. Overall IP S S S While there are some elements of concern, overall implementation progress is Satisfactory. Close follow up on ongoing contracts and procurements will be critical to achieve the project objectives. Overall PDO S S S Many of the original and upscaled project targets are already met or are likely to be met. Notwithstanding the above concern on project progress, the project is on track to achieving its PDO. However, the challenges as flagged in the Aide Memoire need to be pro-actively addressed. (S=Satisfactory, MS=Moderately Satisfactory, MU=Marginally Unsatisfactory) Annex 2 - Updated results matrix Updated Key Performance Indicators (Revised after AFII – Date: 29 Oct 2014) Indicators CORE Unit of Baseline Project Progress measure 2006 Target to-date Nov 2014 PDO Level Results Indicators Increase in crop yield for maize - % increase and Yes Ton/ha 1.6 3.2 3.9 tons/ha % 0 100 122 Increase in crop yield for rice - % increase and Ton/ha 1.0 2.0 3.6 tons/ha % 0 100 180 Increase in farm sales in targeted rural % 0 40 43 households (for major crops: horticulture, maize and rice) - % increase in LCU. Adoption of Harmonized investment framework No No. N/A Y/N N for irrigation sector by DoI, linked to ASWAp Beneficiaries Direct Project Beneficiaries No. 0 500,000 841,235 -Of which female (beneficiaries) % 0 40 46.4 Intermediate Results Indicators (outcomes) Intermediate Result 1: Irrigation Rehabilitation and Development and Catchment Conservation (Component 1) Area provided with irrigation and drainage Yes Ha 0 3,000 10,720 services (ha) – new Area provided with irrigation and drainage Yes Ha 0 1,820 1,820 services (ha) - rehabilitated Number of water users provided with irrigation No No. 0 17,000 45,266 and drainage services – disaggregated by % % 0 40 46 female Area under Prioritized hotspots conserved (ha) No Ha. 0 3,000 2762 Technologies demonstrated by the project in the Yes No. 0 16 15 project areas (Number – CORE RD) Intermediate Result 2: Farmer Services and Livelihood Fund (Component 2) Number of FBOs supported under the project, No No. 0 125 134 and still functional and generating benefits to No % N/A 80 85 members Number of farmers directly benefiting from the No No. 0 442,000 672,415 Inputs for Assets Voucher Program (# No No. 0 40 43 disaggregated by % female) Rural roads constructed/rehabilitated – (km) Yes km 0 5,000 12,325 Intermediate Result 3: Institutional Development and Community Mobilization (Component 3) Number of operational WUAs Yes No 0 75 73 Number of people trained, of which % female No - Extension services No 0 25,500 57,337 % 0 40 44 -Operations and maintenance of schemes No 0 39,000 27,000 % 0 40 43 -Technical staff training No 0 1,500 1,704 % 0 40 31 -Marketing and agri-business training No 0 30,000 20,649 % 0 40 45 Irrigation Masterplan and Investment Framework No N/A Y/N N Develop for use by DoI (Y/N) Intermediate Result 4: Project Coordination and Monitoring and Evaluation (Component 4) Timely and acceptable reports generated by M&E No No. 0 22 19 System Procurement and Financial Management No Y/N N/A Y Y Functions of the Project rated at least Satisfactory Timely and acceptable project impact evaluation No No. 0 4 3 report Intermediate Result 5:Contigency for Disaster Risk Response (Component 5) Funds available for emergency response within 6 No Y/N N/A Y N/A weeks of declaration of emergency Annex 3: Implementation Completion Report (ICR) 1. The Bank ICR team discussed in details with the IRLADP team the requirements for preparation and completion of the ICR by the Bank within six months of the IRLADP closure. The IRLADP team noted they will undertake an ICR preparation to be delivered to the Bank by December 31, 2014. The Bank ICR team discussed what is required from the Borrower as part of the ICR preparation, the ICR timeline, TOR for the project evaluation report, and outline of the evaluation. Discussions with the IRLADP team were led by Time Fatche, Monitoring and Evaluation Specialist. 2. It was noted that the borrower is expected to prepare its own ICR and also provide comments on the Bank’s draft ICR once submitted to it. In addition, the PCU will ensure an independent evaluation based on the endline survey, project document analyses, interview of beneficiaries and consultation of stakeholders will be undertaken. The independent evaluation result will be discussed during project evaluation and will be the basis for preparing the Bank’s ICR. 3. Overall, the Bank ICR team emphasized the importance of obtaining complete and detailed information on the implementation progress and outcomes of the IRLADP under each component from the IRLADP team. Without this, the Bank ICR team highlighted the challenges in providing an accurate evaluation of the IRLADP project in the project’s ICR. 4. The Bank team noted to IRLADP that while two documents are critical for an ICR: project evaluation report, and the PAD, equally important are the Aide Memoires, MTR report and amendments to the project. The Bank team reminded the PIU that these documents should be made available to the independent consultants that will review the project. 5. Regarding the project evaluation report, the TOR for the independent endline survey and impact evaluation report have been advertised by IRLADP. The team for the evaluation report will consist of four key members: agriculture economist, agriculture engineer, agriculturist (extension and agronomy background), and a socio-economic specialist The contract is currently being processed, and it will be followed by three days of training before the team can begin undertaking the actual assigned activities in the TOR. The Bank ICR team advised the IRLADP team to share the project Aide Memoires with the consultant as well as inform on how IRLADP managed the safeguards triggered in the project. 6. An internal review of the draft evaluation report will be conducted by MoAIWD including relevant departments in the Ministry, and IRLADP implementers. Feedback will be provided to the consultant for draft revisions, obtain Bank approval for the revised draft, and a final report submitted to the Bank and IRLADP. The final version of the evaluation report will form the basis for discussions at the planned workshop. 7. Below is the ICR preparation schedule agreed between the Bank and ICR team: ICR PREPARATION SCHEDULE Activity By whom By when Comment TOR for independent endline survey and World Bank and November 4, PCU is hiring a impact evaluation report Project Unit 2014 consultant. Consultant contracted Project Unit November 15, 2014 Government ICR sent to the Bank Counterpart January 31, 2015 1st draft of the evaluation report sent by PCU/Consultant February 15, consultant to the PCU 2015 PCU to send evaluation report draft to the PCU March 10, Bank 2015 Workshop PCU April 9-10, 2015 Project evaluation and proceedings of PCU April 30, 2015 workshops finalized & sent to the Bank ICR mission conducted World Bank April 6-17, 2015 ICR review meeting World Bank July 6, 2015 ICR sent to the government and IFAD World Bank July 13, 2015 Borrower and IFAD’s comments on Bank’s Counterpart August 31, ICR received 2015 ICR delivered to SECPO World Bank October 20, 2015