Detailed Procurement Plan Lao Road Sector Project 2 (LRSP 2) As of October 18, 2016 I. General 1. Project information: • Country/Borrower: Lao PDR • Borrower/Recipient: Lao PDR • Project Name: Lao Road Sector Project 2 (LRSP 2) • Project ID No: P158504 • Project Implementing Agency: Department of Finance (DoF) will take overall responsibility for procurement management. Each procurement package will be conducted by Department and DPWT concern including: Department of Roads (DOR), Department of Transport (DOT), Public Works and Transport Research Institute (PTRI), Public Works and Transport Training Institute (PTTI), Department of Personnel (DoP), Department of Inspection (DOI) and Cabinet Office in Ministry of Public Works & Transport (MPWT) and Department of Public Works & Transport (DPWTs) in the provinces. 2. Bank’s Approval Date of the Procurement Plan • Original Plan: October 18, 2016 3. Date of General Procurement Notice: • UNDB online: March 1, 2017 4. Period covered by this procurement plan: 18 months • II. Goods and Works and non-consulting services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Contract Value Prior Review Threshold No. Procurement Method Comments Threshold USD USD 1 ICB (Goods) >=600,000 All contracts above US$1.5 million 2 NCB (Goods) 100,000 - None <600,000 3 Shopping (Goods) <100,000 None 4 Direct Contracting (Goods, - All contracts above Works, and Non- USD1.5m and USD5m for consulting Services) goods and works respectively 5 ICB (Works) >= 2,000,000 All contracts above US$5 million 6 NCB (Works) 200,000 - None <2,000,000 7 Shopping (Works) <200,000 None 8 Community participation None None 9 Procurement from UN <600,000 All contracts above Use World agencies (Goods) US$1.5 million Bank-UN 1 Contract Value Prior Review Threshold No. Procurement Method Comments Threshold USD USD contract template 2. Prequalification. Not expected for the works/goods packages 3. Reference to (if any) Project Operational Manual: LRSP 2 4. Any Other Special Procurement Arrangements: N/A 5. Procurement Packages for Works & Goods (prior & post reviews) with Methods and Time Schedule. 1 2 3 4 5 6 7 8 9 Ref. Contract Estimate Procure- PQ Domestic Review Expected Comment/ No. (Description) d ment (yes/no) Preferenc by Bank Bid/Quotati Final Cost Method e (Prior / on Opening contracted USD (yes/no) Post) Date amount million Civil Works W-01 Routine Maintenance 13.000 NCB No No Post/Prior July 2017 - Multiple 2020 contracts IDA and GoL W-02 Periodic Maintenance 20.900 NCB No No Post/Prior July 2017 - Multiple and Spot Improvement 2020 contracts IDA and NDF Goods G-01 Weight scales for 0.250 NCB No No Post May 2017 IDA overloading controls for DoR G-02 Fifty (50) off-road 0.200 NCB No No Post May 2017 IDA motorbikes for DoR and DPWT G-03 Motorbikes (10 for DoI 0.042 Shopping No No Post December IDA and 18 for DoF) 2017 G-04 Testing equipment for 0.013 Shopping No No Post June 2017 IDA DoI G-05 1st batch – office 0.094 Shopping No No Post May 2017 IDA equipment for DoI, DoP and PTTI * G-06 2nd batch - office 0.080 Shopping No No Post December IDA equipment for DPC * 2017 G-07 3rd batch - office 0.073 Shopping No No Post June 2018 IDA equipment for DoF * G-08 Computers for Network 0.140 NCB No No Post May 2017 IDA Development for ICT G-09 E&S monitoring 0.015 Shopping No No Post May 2017 IDA tools/equipment and facilities for PTRI Total of Civil Works and 34.807 Goods * Procurements for office equipment are separated into three batches based on the different time frames of procurement required. 2 III. SELECTION OF CONSULTANTS 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Contract Value Prior Review Threshold No. Selection Method Comments Threshold (USD) (USD) 1 Competitive Methods (Firms) – >=300,000 All contracts above 500,000 Quality & Cost Based Selection (QCBS) and Quality Based Selection (QBS) 2 Competitive Methods (Firms) – <300,000 None Least-Cost Selection (LCS) and Selection Based on Consultant Qualifications (CQS) 3 Single Source (Firms) All contracts above 0.50 4 Individual Consultants All contracts above 200,000 Contract extension for entire project duration. will be subject to All ToRs will require World post review. Bank clearance. 2. Short list comprising entirely of national consultants: No short lists of consultants for services are expected to comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. However, if a need arises during the project implementation and if it is warranted, short lists of consultants for services estimated to cost less than $200,000 equivalent per contract may be composed entirely of national consultants 3. Any Other Special Selection Arrangements: Advance contracting may be applied for some items as specified in the Procurement Plan. 4. Consultancy Assignments with Selection Methods (prior & post reviews) and Time Schedule 1 2 3 4 5 6 7 Ref. Description of Estimate Selection Review by Expected Comment/ No. Assignment d Cost Method Bank Proposals Final US$ (Prior/ Submission contracted million Post) Date amount Component 1: Climate Resilience Road maintenance C1-01 TA for design and 3.20 QCBS Prior April 2017 NDF supervision for provincial and district roads Component 2: Institutional Strengthening C2-01 TA for climate resilient 3.00 QCBS Prior April 2017 NDF road asset management and preparation of climate resilience maintenance and preservation program for the national road Network C2-02 Transport Sector Policy 0.25 IC Prior May 2017 IDA advisor C2-03 Planning Framework 0.170 IC Prior May 2017 IDA Development Consultant C2-04 Internal Control Advisor 0.100 IC Post May 2017 IDA 3 1 2 3 4 5 6 7 Ref. Description of Estimate Selection Review by Expected Comment/ No. Assignment d Cost Method Bank Proposals Final US$ (Prior/ Submission contracted million Post) Date amount C2-05 Quality Assurance 0.100 IC Post May 2017 IDA Advisor C2-06 Consultant for evaluation 0.090 IC Prior January 2018 IDA of FMS C2-07 Financial Management 0.100 IC Prior April 2017 IDA Consultant - Northern C2-08 Financial Management 0.100 IC Prior April 2017 IDA Consultant - Central C2-09 Financial Management 0.100 IC Prior April 2017 IDA Consultant - Southern C2-10 TA for IRAM for local 0.750 QCBS Prior March 2017 IDA roads, E-Archive, and Web-site C2-11 Environment and Social 0.060 IC Post January IDA Consultant (Local) 2018 C2-12 Environment and Social 0.030 IC Post January IDA Consultant (International) 2018 C2-13 Human Resource 0.080 IC Post April 2017 IDA Development Consultant C2-14 Technical assistant to 0.100 IC Post June 2017 IDA NSCT C2-15 Road safety audit manual 0.200 IC Post June 2017 IDA development C2-16 Traffic safety campaign 0.150 IC Post June 2017 IDA consultant Component 3: Project management C3-01 Project Coordinator 0.300 IC Post April 2017 IDA C3-02 Financial Auditor 0.200 CQS Prior June 2017 IDA C3-03 Technical Auditor 0.300 IC Prior July 2017 IDA C3-04 Procurement Consultant 0.300 IC Prior December IDA 2016 Total Consulting Services 8.68 Grand Total 43.49 4 PROCUREMENT Lao People's Democratic Republic : Lao Road Sector Project 2 (LRSP2) PLAN General Information Country: Lao People's Democratic Republic Banks Approval Date of the Original Procurement Plan: 2017-03-02 Revised Plan Date(s): (comma delineated, leave blank if none) 2017-03-22 Project ID: P158504 GPN Date: 2017-03-01 Project Name: Lao Road Sector Project 2 (LRSP2) Loan / Credit No: IDA / 59200 Executing Agency(ies): Ministry of Public Works and Transport WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual G-03 / Motorbikes (10 for DoI Component 2: Institutional Request for Single Stage - One Pending IDA / 59200 Post Open - National 42,000.00 0.00 2017-05-02 2017-05-23 2017-11-19 and 18 for DoF) Strengthening Quotations Envelope Implementation G-06 / 2nd batch - office Component 3: Project Request for Single Stage - One Pending IDA / 59200 Post Open - National 80,000.00 0.00 2017-07-08 2017-09-02 2018-03-01 equipment for DPC Management Quotations Envelope Implementation G-07 / 3rd batch - office Component 2: Institutional Request for Single Stage - One Pending IDA / 59200 Post Open - National 73,000.00 0.00 2017-07-08 2017-09-02 2018-03-01 equipment for DoF Strengthening Quotations Envelope Implementation G-09 / E&S monitoring Component 2: Institutional Request for Single Stage - One Pending tools/equipment and facilities for IDA / 59200 Post Open - National 15,000.00 0.00 2017-05-06 2017-07-01 2017-12-28 Strengthening Quotations Envelope Implementation PTRI Component 2: Institutional Request for Single Stage - One Pending G-04 / Testing equipment for DoI IDA / 59200 Post Open - National 13,000.00 0.00 2017-06-06 2017-08-01 2018-01-28 Strengthening Quotations Envelope Implementation G-05 / 1st batch office Component 2: Institutional Request for Single Stage - One Pending IDA / 59200 Post Open - National 94,000.00 0.00 2017-05-06 2017-07-01 2017-12-28 equipment for DoI, DoP and PTTI Strengthening Quotations Envelope Implementation G-01 / Weight scales for Component 2: Institutional Single Stage - One Pending IDA / 59200 Post Request for Bids Open - National 250,000.00 0.00 2017-05-02 2017-05-07 2017-06-18 2017-07-18 2017-08-22 2018-02-18 overloading controls for DoR Strengthening Envelope Implementation G-02 / Fifty (50) motorbikes for Component 2: Institutional Single Stage - One Pending IDA / 59200 Post Request for Bids Open - National 200,000.00 0.00 2017-05-02 2017-05-07 2017-06-18 2017-07-18 2017-08-22 2018-02-18 DoR and DPWT Strengthening Envelope Implementation G-08 / Computers Server Component 2: Institutional Single Stage - One Pending equipment for Network IDA / 59200 Post Request for Bids Open - National 140,000.00 0.00 2017-05-02 2017-05-07 2017-06-18 2017-07-18 2017-08-22 2018-02-18 Strengthening Envelope Implementation Development for ICT NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C2-10 / TA for IRAM for local Component 2: Institutional Quality And Cost- IDA / 59200 Prior Open - International 750,000.00 0.00 Under Review 2017-03-20 2017-04-10 2017-05-24 2017-06-21 2017-07-21 2017-08-25 2017-09-29 2018-09-29 roads, E-Archive, and Web-site Strengthening Based Selection Consultant Component 3: Project Pending C3-02 / Financial auditor IDA / 59200 Prior Qualification Open - National 200,000.00 0.00 2017-06-05 2017-06-26 2017-08-09 2017-09-08 2017-10-13 2018-04-11 Management Implementation Selection Consultant C2-18 / Local firm for Social and Component 2: Institutional IDA / 59200 Prior Qualification Open - National 290,000.00 0.00 Canceled 2017-03-20 2017-04-10 2017-05-24 2017-06-23 2017-07-28 2018-01-24 Environment surveys for NR13 Strengthening Selection Consultant C2-20 / Local firm for Social and Component 2: Institutional Pending IDA / 59200 Prior Qualification Open - National 290,000.00 0.00 2015-10-30 2015-11-20 2016-01-03 2016-02-02 2016-03-08 2016-09-04 Environment surveys for NR13 Strengthening Implementation Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C2-07 / Financial management Component 2: Institutional Individual Consultant Pending IDA / 59200 Prior Open 100,000.00 0.00 2017-04-10 2017-05-29 2017-06-19 2017-07-24 2018-01-20 Consultant (N) Strengthening Selection Implementation C2-08 / Financial management Component 2: Institutional Individual Consultant Pending IDA / 59200 Prior Open 100,000.00 0.00 2017-04-10 2017-05-29 2017-06-19 2017-07-24 2018-01-20 Consultant (C) Strengthening Selection Implementation C2-09 / Financial management Component 2: Institutional Individual Consultant Pending IDA / 59200 Prior Open 100,000.00 0.00 2017-04-10 2017-05-29 2017-06-19 2017-07-24 2018-01-20 Consultant (S) Strengthening Selection Implementation C2-13 / Human Resources Component 2: Institutional Individual Consultant Pending IDA / 59200 Post Open 80,000.00 0.00 2017-04-20 2017-06-08 2017-06-29 2017-08-03 2018-01-30 Development Consultant Strengthening Selection Implementation Page 1 Component 3: Project Individual Consultant Under C3-01 / Project Coordinator IDA / 59200 Post Open 300,000.00 0.00 2017-03-31 2017-05-19 2017-06-09 2017-07-14 2018-01-10 Management Selection Implementation Component 3: Project Individual Consultant Under C3-04 / Procurement Consultant IDA / 59200 Prior Open 300,000.00 0.00 2017-03-06 2017-03-06 2017-04-24 2017-05-15 2017-06-19 2017-12-16 Management Selection Implementation C2-02 / Transport Sector Policy Component 2: Institutional Individual Consultant Pending IDA / 59200 Prior Open 250,000.00 0.00 2017-05-01 2017-06-19 2017-07-10 2017-08-14 2018-02-10 advisor Strengthening Selection Implementation Component 2: Institutional Individual Consultant Pending C2-04 / Internal Control Advisor IDA / 59200 Post Open 100,000.00 0.00 2017-05-01 2017-06-19 2017-07-10 2017-08-14 2018-02-10 Strengthening Selection Implementation C2-12 / Environment and Social Component 2: Institutional Individual Consultant Pending IDA / 59200 Post Open 30,000.00 0.00 2018-01-02 2018-02-20 2018-03-13 2018-04-17 2018-10-14 Consultant (International) Strengthening Selection Implementation C2-14 / Technical assistant to Component 2: Institutional Individual Consultant Under IDA / 59200 Post Open 100,000.00 0.00 2017-06-01 2017-07-20 2017-08-10 2017-09-14 2018-03-13 NSCT Strengthening Selection Implementation C2-15 / Road safety audit Component 2: Institutional Individual Consultant Pending IDA / 59200 Prior Open 200,000.00 0.00 2017-06-01 2017-07-20 2017-08-10 2017-09-14 2018-03-13 manual development Strengthening Selection Implementation Component 3: Project Individual Consultant Pending C3-03 / Technical Auditor IDA / 59200 Prior Open 300,000.00 0.00 2017-07-03 2017-08-21 2017-09-11 2017-10-16 2018-04-14 Management Selection Implementation C2-05 / Quality Assurance Component 2: Institutional Individual Consultant Pending IDA / 59200 Post Open 100,000.00 0.00 2017-05-01 2017-06-19 2017-07-10 2017-08-14 2018-02-10 Advisor Strengthening Selection Implementation C2-11 / Environment and Social Component 2: Institutional Individual Consultant Pending IDA / 59200 Post Open 60,000.00 0.00 2018-01-02 2018-02-20 2018-03-13 2018-04-17 2018-10-14 Consultant (Local) Strengthening Selection Implementation C2-16 / Traffic safety campaign Component 2: Institutional Individual Consultant Pending IDA / 59200 Post Open 150,000.00 0.00 2017-06-01 2017-07-20 2017-08-10 2017-09-14 2018-03-13 consultant Strengthening Selection Implementation C2-06 / Consultant for evaluation Component 2: Institutional Individual Consultant Pending IDA / 59200 Post Open 90,000.00 0.00 2018-01-02 2018-02-20 2018-03-13 2018-04-17 2018-10-14 of FMS Strengthening Selection Implementation C2-03 / Planning Framework Component 2: Institutional Individual Consultant Pending IDA / 59200 Post Open 170,000.00 0.00 2017-05-01 2017-06-19 2017-07-10 2017-08-14 2018-02-10 Development Consultant Strengthening Selection Implementation C2-17 / International Component 2: Institutional Individual Consultant IDA / 59200 Post Open 76,000.00 0.00 Canceled 2017-03-20 2017-05-08 2017-05-29 2017-07-03 2017-12-30 Environment Consultant for NR13 Strengthening Selection C2-19 / International Component 2: Institutional Individual Consultant Pending IDA / 59200 Post Open 76,000.00 0.00 2015-10-30 2015-12-18 2016-01-08 2016-02-12 2016-08-10 Environment Consultant for NR13 Strengthening Selection Implementation Page 2