PROCUREMENT PLAN (Textual Part) Project information: Ghana, Second Africa Higher Education Centers of Excellence for Development Impact Project (2nd Impact Project), P169064 Project Implementation agency: The Association of African Universities Date of the Procurement Plan: 01 July 2020 Period covered by this Procurement Plan: 01 July 2020 to 30 June 2021 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Ghana Public Procurement Act, 2003 (Act 663), as amended by the Public Procurement (Amendment) Act, 2016 (Act 914, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations - is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable for those contracts identified in the Procurement Plan tables. Works: is not applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. None Summary of the procurement packages for Goods and Non-Consulting Services S/ Contract Estimate Review Market Selection Evaluation Procureme Pre- N Description d Cost by Approac Method Options nt Process qualificati (US$) Bank h (Open, (RFP, (Most (Single on (Yes / Expected Expected (Prior / National, RFB, Advantage stage - No) date date of Post) Limited RFQ, DS ous Bid, single of Bid / Contract etc.) etc.) BAFO, envelope Proposal Signature Rated etc.) opening Criteria etc.) 1. Regional Single Digital Most stage - Network 400,000. Open Advantageo single December Platform 00 Post National RFB us Bid envelope No 2020 April 2021 Total Goods and Non-Consulting Services 400,000.00 Summary of the procurement packages for Consulting Services S/ Contract Description Estimate Review Market Selection Shortlisti Expected date Expected N d Cost by Bank Approach Method (QCBS, ng of Bid / date of (US$) (Prior / (Open, FBS, LCBS, DS (Yes / Proposal Contract Post) National, etc.) No) opening Signature Limited etc.) 1. Recruitment of Environmental and Safety Individual Consultant to support 35,000.0 Consultant November Francophone Centres 0 Prior Open National Selection Yes 2020 March 2021 2. Technical Assistant to Individual Project Manager 24,000.0 Consultant December 0 Prior Open National Selection Yes 2020 March 2021 3. Consultant to undertake 120,000. December Graduate Tracer Studies 00 Prior Open National QCBS Yes 2020 May 2021 4. Forensic Auditing Services 45,000.0 Least Cost 0 Prior Open National Selection Yes February 2021 June 2021 5. Recruitment of Individual Yes Procurement Officer to Consultant support Francophone 30,000.0 Selection December Centres 0 Prior Open National 2020 March 2021 6. Hiring of Gender Consultants for verification of Sexual 60,000.0 December February Harassment Policies 0 Prior Open National QCBS Yes 2020 2021 7. Recruitment of Industry Individual Yes Liaison Officer 53,000.0 Consultant 0 Prior Open National Selection January 2021 April 2021 8. Recruitment of a Logistics Individual Assistant 12,000.0 Consultant December 0 Prior Open National Selection Yes 2020 March 2020 Total Consulting Services 379,000.00 PROCUREMENT Western Africa : Second Africa Higher Education Centers of Excellence for Development Impact PLAN General Information Country: Western Africa Bank’s Approval Date of the Original Procurement Plan: 2020-11-23 2020-11-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P169064 GPN Date: 2020-11-13 Project Name: Second Africa Higher Education Centers of Excellence for Development Impact Loan / Credit No: IDA / D5330 A Executing Agency(ies): SSOCIATION OF AFRICAN UNIVERSITIES - GHANA WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Enhancing National and GH-AAU-GHANA-203558- Pending Regional Level Project Single Stage - One NC-RFB / Regional Digital IDA / D5330 Post Request for Bids Open - National 200,000.00 0.00 Implementati 2020-12-14 2020-12-19 2021-01-30 2021-03-01 2021-04-05 2021-10-02 Facilitation, and Monitoring Envelope Network Platform on and Evaluation CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Enhancing National and GH-AAU-GHANA-203559-CS- Regional Level Project Least Cost Pending LCS / Forensic Auditing IDA / D5330 Post Open - National 35,000.00 0.00 2021-03-29 2021-04-19 2021-06-02 2021-06-30 2021-07-30 2021-09-03 2021-10-08 2022-04-06 Facilitation, and Monitoring Selection Implementation Services and Evaluation INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GH-AAU-GHANA-203567-CS- Enhancing National and Individual INDV / Gender Experts for Regional Level Project Pending IDA / D5330 Post Consultant Limited 60,000.00 0.00 2021-01-11 2021-01-16 2021-02-06 2021-03-13 2021-09-09 verification of sexual Facilitation, and Monitoring Implementation Selection harassment policies and Evaluation Enhancing National and GH-AAU-GHANA-203560-CS- Individual Regional Level Project Pending INDV / Technical Assistant to IDA / D5330 Post Consultant Open 40,000.00 0.00 2020-12-09 2021-01-27 2021-02-17 2021-03-24 2021-09-20 Facilitation, and Monitoring Implementation Project Manager Selection and Evaluation Enhancing National and GH-AAU-GHANA-203561-CS- Individual Regional Level Project Pending INDV / Recruitment of a IDA / D5330 Post Consultant Open 12,000.00 0.00 2020-12-14 2021-02-01 2021-02-22 2021-03-29 2022-03-29 Facilitation, and Monitoring Implementation Logistics Assistant Selection and Evaluation Enhancing National and GH-AAU-GHANA-203562-CS- Individual Regional Level Project Pending INDV / Procurement Officer - IDA / D5330 Post Consultant Open 35,000.00 0.00 2020-12-09 2021-01-27 2021-02-17 2021-03-24 2022-03-24 Facilitation, and Monitoring Implementation Francophone Selection and Evaluation Enhancing National and GH-AAU-GHANA-203563-CS- Individual Regional Level Project Pending INDV / Industry Liaison IDA / D5330 Post Consultant Open 53,000.00 0.00 2021-01-11 2021-03-01 2021-03-22 2021-04-26 2022-04-26 Facilitation, and Monitoring Implementation Officer Selection and Evaluation GH-AAU-GHANA-203564-CS- Enhancing National and Individual INDV / Environmental and Regional Level Project Pending IDA / D5330 Post Consultant Open 35,000.00 0.00 2020-11-30 2021-01-18 2021-02-08 2021-03-15 2021-09-11 safeguards Officer - Facilitation, and Monitoring Implementation Selection Francophone and Evaluation Enhancing National and GH-AAU-GHANA-206127-CS- Regional Level Project Pending CDS / Capacity building in IDA / D5330 Prior Direct Selection Direct 500,000.00 0.00 2020-11-30 2020-12-10 2021-02-13 2021-08-12 Facilitation, and Monitoring Implementation Digital Development and Evaluation Page 1